This is a service / maintenance or supply contract in Cassopolis, Michigan. Contact the soliciting agency for additional information.

1. The Cass County Road Commission reserves the right to accept any and all alternate proposals, bids or quotes and to award the contract to other than the lowest Vendor, waive any irregularities or informalities or both, to reject any and all bids, quotes and proposals, and in general to make the award of the contract in any manner deemed by the Board, at their sole discretion, to be in the Road Commission's best interest. 3. The bidder shall assume full responsibility for delivery of bids prior to the appointed hour and shall assume the risk of late delivery or non-delivery regardless of the manner employed for the transmission thereof. Bids shall be accepted by the Board at any time during the normal course of business only, said hours being 7:00 am to 3:30 pm, Monday through Friday, legal holidays excepted. A vendor may withdraw their bid response by written request at any time prior to the scheduled bid opening. Any bid received after the scheduled opening time will not be accepted and will be returned unopened. No bid may be withdrawn, changed, or modified in any way for a period of sixty (60) calendar days from the date of the bid opening. 4. IT IS UNDERSTOOD THAT THE BOARD OF CASS COUNTY ROAD COMMISSIONERS IS A GOVERNMENTAL UNIT AND AS SUCH IS EXEMPT FROM THE PAYMENT OF ALL STATE AND FEDERAL TAXES APPLYING ON THE ABOVE MENTIONED ITEM AND ALL PRICES QUOTED SHALL NOT INCLUDE ANY SUCH TAX. 5. The total price quoted by the Bidder must be the total cost delivered to the location(s). All goods are to be shipped F.O.B. Shipments sent C.O.D. without the Road Commission's consent will not be accepted and will, at the Contractor's risk and expense, be returned. Unauthorized shipments are subject to rejection and returned at the Contractor's expense. 6. The bidder, by execution of the bid, thereby declares that the bid is made without collusion with any other person, firm or corporation making any other bid, or who otherwise would make a bid, and agrees to furnish all bid items in strict accordance with all Federal Regulatory Measures. 7. All bids must be submitted on the Road Commission's form of bid blank. The bid shall be legibly prepared in ink or typewriter. Erasures or alterations must be initialed by the bidder. 8. Submission of a bid will be construed as a conclusive presumption that the vendor is thoroughly familiar with the Bid Proposal and Specifications and that vendor understands and agrees to abide by each and all of the stipulations and requirements contained therein. 9. In the specifications, whenever an article or material is defined by brand name, the name and catalog number of a particular manufacturer, vendor or a limited description, the term "OR APPROVED EQUAL" is written. Any reference to a particular manufacturer's product either by brand name or limited description is only for purposes of setting a standard of performance, quality, composition, construction or size. 10. The Road Commission Board may award bids in whole or parts thereof, reserves the right to reject any and all bids, waive irregularities in any bid and award the bid in any manner which best fits our needs and appears to be in the best interest of the Road Commission; the right to waive irregularities in any bid, and the right to reject bids at the time the bids are evaluated. 11. The Cass County Road Commission reserves the right to terminate the contract without penalty upon thirty (30) days written notice, due to poor performance or for reasons deemed to be in its best interest. The Cass County Road Commission reserves the right to re-award the contract to the second most qualified vendor, re-propose, re-quote or re- bid the contract or do whatever is deemed to be in its best interest. 12. When applicable, due to MIOSHA regulations, contractor must furnish material safety data sheets for their products. 13. Vendors are encouraged to submit complete and comprehensive data and descriptive literature covering the items proposed to be furnished. Vendors submitting alternate bids must provide this along with specifications documenting product is equal to or surpasses the specified bid item. Alternate bids submitted without the above documentation will be considered nonresponsive and rejected. 14. Prior to furnishing the requested products and services, it shall be the responsibility of the awarded vendor to obtain all licenses and permits required to complete this contractual service, at no cost to the Road Commission. These licenses and permits shall be readily available for review by the Administration. 15. All applicable Federal and State laws and rules and regulation over the project shall apply to the project contract throughout and will be deemed to be included in the contract herein written out in full. 16. The Cass County Road Commission adheres to Title VI related requirements as outlined in USDOT Regulation 49 CFR-Part 26, Appendix A of MDOT Bidding Specifications and is an Equal Opportunity Agency. 17. The Cass County Road Commission will not pay fuel surcharges. 18. All documents and correspondence submitted to the Cass County Road Commission becomes the property of the Cass County Road Commission and is subject to disclosure under the "Freedom of Information Act". This Act provides for the complete disclosure of contract and attachments.The undersigned has examined the specifications and is fully informed as to the nature of the work and the conditions related to its performance and understands that quantities are approximate only and are subject to either increase or decrease. The undersigned hereby proposes to furnish all necessary machinery, tools, apparatus and other means of construction to perform the work, furnish all the materials and for the unit prices named in the itemized bid, to complete the work awarded in strict accordance with the plans therefore and in strict conformity with the requirements of the current edition of the Michigan Department of Transportation (MDOT) "Standard Specifications for Construction" and any attached supplemental specifications that may be a part of this proposal. The bidder will be responsible for CDL compliance of all employees used in fulfilling the operations as specified in this document. The undersigned further proposes to do such extra work as may be authorized by the Cass County Road Commission, prices for which are not included in the itemized bid. Compensation shall be made on the basis agreed upon before such extra work has begun. This bid, by mutual agreement of both parties, may be extended for additional one (1) year periods, each year hereafter, but not to exceed a maximum of two (2) additional years. Requests for contract extensions must be in writing and received no later than November 30th of each year. The completion date for these projects will be September 15, 2024 unless a separate date is agreed to between the bidder and the CCRC. Liquidated damages will be assessed for failure to complete projects by this date in accordance with current MDOT "Standard Specifications for Construction". This contract will be awarded to the successful bidder within 30 days from the date of bid opening. The Cass County Road Commission shall have the right to reject any or all bids and to accept the bid that is in their opinion in the best interest of the Road Commission. Cold milling shall profile the road to achieve a consistent crown of two percent, or as directed by the engineer. Existing manholes and monument boxes shall be milled around or hand chipped to remove existing HMA to a depth to match the milling on each segment listed above. Immediately after cold milling the surface shall be cleaned by sweeping. The work shall include all costs involved to provide labor, equipment, permits, trucking and materials necessary to remove the HMA surface. Traffic shall be maintained by a single lane closure and the use of traffic regulators. Traffic control shall be provided by the contractor and shall be included in the quote as a separate item "Traffic Control". The contractor shall supply two bid alternates: The base quote will include removal of HMA Surface and the cold milling materials shall be owned by the contractor; an alternate quote shall be given to truck the materials to the Cass County Robert Powers Pit located on O'Keefe Street north of the Village of Cassopolis where the milled materials shall become the property of the Cass County Road Commission. Bids for the base and alternates shall be in cost/ Syd. Actual payment shall be based on measured amount. The right is reserved to reject any or all bids, or any part of same and to make the award in part or entirety as may appear to be in the best interest of Cass County Road Commission.