This is a service / maintenance or supply contract in Dublin, Ohio. Contact the soliciting agency for additional information.

The City of Dublin Engineering Division is seeking construction inspection services to assist with the City's 2025 and 2026 Capital Improvement Program. The consultant inspector(s) will be focused on capital, maintenance and private development projects. The inspector(s) will be responsible for verifying conformance with the plans and specifications, material testing, and coordination of work with the contractor, City staff and residents relating to the assigned project(s). The inspector(s) will be responsible to use their electronic device to complete daily diaries on the City's construction management software, Appia, which the city will provide the user license. The current plan is to utilize 1 inspector from April to October, and 1 inspector from May to October, and other supplemental inspector(s) may be utilized based on staffing needs (e.g. nightwork, weekend, peak season, and etc.). Once the need for supplemental inspection is identified by the City, the intention is to provide consistent inspection by maintaining the same inspector for the project's duration. The consultant inspector will work at the direction of the City's Engineer. The City will be awarding a two-year contract with the option for a third year. Interested consulting firms shall provide a proposal to the City of Dublin with unit prices for the services shown in the attached Fee Schedule. Should you provide services not shown, please provide the appropriate rates in a separate table. Please do not modify the original tables. In addition to the unit price rates, please provide names, resumes and availability of the staff members you are proposing to the City. Clearly identify the intended contract project manager. The information provided should be the staff members the consultant intends to have performing these services for the City. Scope of Services The inspector will provide construction inspection services in accordance with ODOT's 2019 Construction and Material Specifications (C&MS) and Manual of Procedures (MOP) as well as the City of Columbus Construction and Material Specifications. In addition, below are the expected responsibilities and duties of the construction inspector. The consultant should include all pricing for applicable work in their proposal. 1. Review work, recommend rejection of defective work, perform inspection, monitor construction progress, and observe compliance tests as follows: a. Conduct on-site observations of the work in progress to determine if the work is proceeding in accordance with the Construction Documents and that completed work will conform to the Construction Documents. b. Report to the City representative whenever the inspector believes that any work is unsatisfactory, faulty, defective, does not conform to the Construction Documents, does not meet the requirements of any inspections, tests, or approval required to be made, or has been damaged prior to final acceptance. Advise the City representative when the inspector believes work should be corrected, rejected, uncovered for observation, requires special testing, inspection, or approval. c. Verify that compliance tests are conducted as required by the Construction Documents and in the presence of the required personnel, and that Contractor maintains adequate records thereof; observe, record, and report to the City representative appropriate details relative to the test procedures. d. Call to the attention of the Contractor any failure of the work or materials to conform to the Construction Documents as determined by the City or consultant. e. Reject non-specification materials as determined by the City or consultant. 2. Transmit to Contractor clarifications and interpretations of the Construction Documents as approved by the City representative. 3. Consider and evaluate Contractor's suggestions for modifications in Plans, Drawings, or Specifications and report them with recommendations to the City. 4. Provide reports as follows: a. Furnish City representative with daily reports as required for progress of the work and Contractor's compliance with the progress schedule. Included shall be items completed, test data, and comments relative to observations of the days work. b. Consult with City representative in advance of scheduled major tests, inspections, or start of important phases of the work. 5. Final inspection a. Submit to the City a punch list of observed items requiring completion or correction. b. Conduct final inspection in the company of the City representative or designated Engineering Division staff member and/or Contractor and prepare a final list of items to be completed or corrected. c. Verify that all items on final punch list have been completed or corrected. 6. Warrant that they have the expertise and is fully qualified to perform all work undertaken pursuant to this Proposal and that it will perform such work in accordance with customary and generally accepted professional standards and practices. Inspectors shall have the following qualifications and certifications or equivalent. a. 5 years of construction experience b. ODOT Flexible Pavement c. ACI Concrete Field Technician, Grade 1 d. Ohio Level 1 Aggregate Technician Or one of the following: a. Associates Degree in Civil or Construction Engineering Technology b. NICET Highway Construction Level II 7. Maintain accurate records of general account showing all charges and expenses incurred in the performance of the services herein. The selected firm agrees to permit the City and/or its independent auditors to have access, upon reasonable notice and during regular business hours, to inspect or copy such records at the City's sole expense. 8. Upon completion of the work or termination of the contract, promptly submit all field data, field notes, inspector's daily reports, construction reports, compliance test results and/or reports, marked field drawings, and any related project data and information to the City. 9. Provide personnel furnished with cellular telephone communication equipment, to enable continuous monitoring, instruction or other conversation as required on a daily basis. 10. All personnel are to be equipped by the consultant with the necessary inspection equipment for all assignments as identified by the City's Project Manager. 11. All personnel are to be provided by the consultant with a business card identifying the individual, representative firm, and general office/mobile telephone numbers. 12. Exercise the following limitations of authority except upon written instruction by the City representative: a. Shall not authorize any deviation from the Construction Documents or approve any substitute materials or equipment. b. Shall not issue instructions contrary to the Construction Documents. c. Shall not exceed limitations of construction inspection authority as set forth in the Construction Documents and governing specifications. d. Shall not undertake any of the responsibilities of Contractor, Subcontractor, or Contractor's Superintendent, or expedite the work. e. Shall not be responsible for the means or methods of construction and shall not advise on or issue directions relative to any aspect of the means, methods, techniques, sequences or procedures of construction unless such is specifically required in the Construction Documents. f. Shall not be responsible for safety of the contractor's personnel nor issue directions as to safety precautions and programs in connection with the work. g. Shall not be liable for defective work, acts of omission, or operating procedures of the Contractor. 13. The City shall: a. Provide the consultant with any additional information including approved Final Plans, cut sheets, reports, Standard Construction Drawings and Specifications, maps and tax maps insofar as the information is available or may be secured by the City. b. Bear the cost of furnishing the information indicated above as a cost separate and apart from fees paid to the consultant. Inspection services will be needed for the 2025 and 2026 construction seasons. The option to extend the contract for a third year (2027) will be made at the discretion of the City. All 2025 and 2026 unit prices will be based upon the Fee Schedule. The current budget amount is $200,000. Once the need for supplemental inspection is present for the City, the intention is to provide consistent inspection by maintaining the same inspector for the project's duration. Proposals should clearly include all costs associated with equipment, testing, mileage and method of tracking hours. This work will be compensated on a per hour basis and invoices are to include all the significant and related details that demonstrate the inspectors work. Proposal Requirements Please note: All material submitted in accordance with this RFP becomes property of the City and will not be returned. Proposals shall be limited to 10 pages, including the fee schedule. The City of Dublin will use a Selection Committee to review and evaluate the proposals. From this process, the City may select the winning proposal. If a clear decision cannot be made, or if the Selection Committee needs further clarification, the City reserves the right to shortlist the proposals. The shortlisted firms will be contacted to provide additional information to participate in a meeting or interview. The Selection Committee plans to make the final selection by January 9, 2025. Acceptance or Rejection of RFP - The City reserves the right to accept or reject any or all RFPs received as a result of this request. The City also reserves the right to waive any informality, technical defect or clerical error or irregularity in any RFP. Additionally, the City may, for any reason, decide not to award an agreement as a result of this RFP. The City reserves the right to cancel this RFP. The City shall not be obligated to respond to any responses submitted, nor be legally bound in any manner by the submission of the RFP. Question Deadline 12/06/2024 The City shall not be responsible for nor be bound by any oral instructions or interpretations or explanations issued by the City or its representatives. Should discrepancies or omissions be found in this RFP or should there be a need to clarify the RFP, you may request clarification via written request to: Jason Webster Construction Manager - Engineering City of Dublin 6555 Shier Rings Road Dublin, OH 43016 Phone: 614.410.4620 Email: jwebster@dublin.oh.us No Consultant will be allowed to modify the content of the proposal at any time after the submission deadline, except in direct response to a request from the City for clarification or for an oral interview, provided that the modification will not result in a substantive amendment to the proposal. Requests for clarification shall be received by the City at least four business days prior to the due date for responses. Any response by the City of Dublin to a request for clarification will be made in the form of an addendum to this RFP and will be publicized online. All addenda shall become part of this RFP and shall be attached as an exhibit to your proposal. This additional information will not count in the sheet total allowed. Any contact with other City personnel related to this RFP, prior to the formal selection of the Consultant, is expressly prohibited without the consent of the City's Project Manager. The Method of contract selection has not been determined at this time.