This is a service / maintenance or supply contract in Lawrenceville, Georgia. Contact the soliciting agency for additional information.

Provision of Carpet and Upholstery Cleaning Services on Annual Contract Site Protection The Contractor shall take all necessary precautions for the safety of the County and Contractor's employees and the general public. Contractor shall erect and properly maintain at all times all necessary vehicular and facility safeguards for the protection of the employees, workers, and public citizens. When necessary, the Contractor shall post signs warning against hazards in and around the work site. The service provider shall keep work sites clean and free of debris. When providing services, the service provider shall maintain a level of cleanliness and neatness needed for proper execution of the work. When services are complete, the service provider shall clean the work site, in all areas disturbed by its activities, of rubbish, waste material and litter; remove all tools, equipment and surplus materials from the site, and remove any temporary protection and facilities installed during its services. Service Locations Service locations include facilities for the Departments of Community Services, Fire and Emergency Services, Police Services, and Support Services. Various levels of service may be required at each of these facilities. The square footage of each location is stated to show the scope and general nature of the contract and is the basis for the Bid Schedule. However, these are approximations; any of these facilities may be renovated and the carpet area may change. The County reserves the right to add facilities and/or services as needed at a mutually agreeable and comparable rate, and to delete facilities and/or services as needed. A County representative will provide written confirmation of any additions or deletions. It is strongly recommended that contractors visit each location, or as many as time permits, before submitting a bid to consider existing conditions to determine the amount of work involved at each location. SCOPE OF SERVICES Scheduled cleaning will vary by department and by facility. There is no guaranteed minimum annual scope of service. The requirements of each department are stated here with some general stipulations that apply to all departments. Most services will be scheduled in advance at a set time each year to complete full carpet and upholstery cleaning of an entire facility. Additional on-demand scheduled service may be requested and must be completed within one week of the request. These may be for smaller areas due to moves or additional cleaning of limited high traffic areas. Many facilities have security sensitive areas. Where assisted access is needed, the Designated Department Representatives will not be required to remain longer than 15 minutes past the scheduled arrival time when not notified at least 24 hours in advance of a revision in the schedule, and no compensation will be made to the vendor for not being able to complete service. The carpet square foot charge for scheduled service will be an all-inclusive rate and there will be no additional charge for equipment, supplies, administration, or overhead. Likewise, the upholstery cleaning charge will be at an all-inclusive rate. Emergency service requests must be completed the same day if notified before noon or by noon the next day if notified after noon and will be priced the same as regular service plus a single emergency trip charge. There will be no trip charge for scheduled service. We look forward to your bid and appreciate your interest in Gwinnett County. The written bid documents supersede any verbal or written prior communications between the parties. Award will be made to the contractor(s) submitting the lowest responsive and responsible bid. Gwinnett County reserves the right to reject any or all bids, to waive technicalities, and to make an award deemed in its best interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions, and pricing with the lowest responsive, responsible bidder(s) at its discretion. Award notification will be posted after award on the County online and companies submitting a bid will be notified via email. Question Deadline 12/20/2024 at 3:00 PM ET Questions regarding bids should be directed to Casey Beauston, Purchasing Associate II, at casey.beauston@gwinnettcounty.com or by calling 770-822-7995 Bids are legal and binding upon the bidder when submitted. Successful contractor(s) will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-5 or higher. Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.