This is a service / maintenance or supply contract in Belmont, New York. Contact the soliciting agency for additional information.

This Request for Proposals (RFP) is published to obtain competitive prices for Quarterly Environmental Monitoring Program at the Allegany County Sanitary Landfill. Project Manager: Dean Scholes, Deputy Superintendent, Allegany County Department of Public Works, 7 Court Street, Room 210, Belmont, New York 14813. Telephone number: 585-268-9231, E-mail: dean.scholes@alleganyco.gov. 2. Qualifications: The County will be free to make any inquiries deemed necessary to ascertain the qualification(s) of the contractor and/or the accuracy of statements made by the contractor as to its qualification(s). 3. Contact Information and Requirements: Along with its response, the submitter of the RFP shall include the following information: name, address, telephone number, FAX number, e-mail address, and business website, as applicable. 4. Proposal Cost: Budget Narrative and Justification: The price shall be an in toto price per the proposed scope of services/deliverables. By in toto it is meant, the aggregate of all costs billable to Allegany County including, but not limited to, staffing, site/facilities, travel, freight, labor, materials, and equipment. 5. Sales Tax Exemption: The County is exempt from payment of sales and compensating use taxes of the State of New York and cities within the State of New York. 6. Selection of a Contractor: Selection shall only be made from proposals submitted by qualified, responsive, and responsible entities who sufficiently meet the terms, conditions, and specifications stated herein. Allegany County, however, under all circumstances and all statements to the contrary notwithstanding, reserves its right to determine the contractor in accordance with the best interest of the County. Determination of the contractor is not made at the opening of the proposals. All submitted proposals are subject to final review and acceptance by the appropriate personnel or committee(s) of the Allegany County Board of Legislators before a determination is made. Receipt of proposals by the County shall not be construed as authority to bind the County. 7. References: Any response to this RFP shall contain as a minimum at least three (3) references with contact names and phone numbers where the contractor has completed projects similar in nature in New York State. 8. Submission of Proposals: Those submitting proposals do so entirely at their expense. There is no expressed or implied obligation by Allegany County to reimburse any firm or individual for any costs incurred in preparing or submitting proposals, preparing, or submitting additional information requested by the County, or for participating in any selection interviews. 9. Contract Award: Award of the contract will be made following a review of the proposal by the Superintendent and any additional County staff as deemed appropriate, and approval will be made by a designated committee. 10. Method of Award: The award may be made to the most responsible contractor whose proposal is determined to be in the best interest of Allegany County, and who is deemed the best fit to serve the County's requirements based upon criteria stated under the scope of services of this RFP, the evaluation of references, corporate qualifications, and, if deemed necessary, an interview with the contractor and the designated committee. Price will not necessarily be the determining factor in the award of the contract. All proposals will be evaluated to determine if they meet the required format and in compliance with all requirements of the RFP. Incomplete or nonresponsive proposals may be rejected at the discretion of Allegany County. 11. Contract Term: January 1, 2025 through December 31, 2025 with the option to extend for an additional one (1) year period for four (4) additional years. 12. Cancellation of Contract: Allegany County reserves its right to cancel the contract(s) resulting from an award of this solicitation at any time during the contract period, without penalty to Allegany County and without stated reason, by delivering a written ten (10) day notice of intent to the contractor(s) or its representative(s). Said notification shall be mailed to the contractor or its representative via the U.S. Postal Service. First Class Mail shall be considered sufficient and delivered. 13. Assignability: The contractor shall not assign, transfer, convey, sub-contract, sublet, or otherwise dispose of all or portions of the contract, and/or work to be performed as a result of the contract; or its right, title or interest therein, or its power to execute such contract, or its responsibility therein to any other person, company, or corporation, without the prior written consent of the Allegany County Attorney. The Allegany County Department of Public Works (County) is soliciting proposals from qualified consulting firms (Consultant) for the administration and implementation of the ongoing quarterly environmental monitoring program at the Allegany County Landfill (ACL). The work will include arranging for the physical collection and laboratory analysis of various environmental samples, data review, validation and interpretation, and preparation of required reports. Allegany County (hereinafter referred to as "the County") is seeking proposals from qualified consultants to provide a Quarterly Environmental Monitoring Program. The County has endeavored to incorporate within these specifications all the elements which it reasonably anticipates will be required to accomplish the intended objectives set forth in this RFP. In submitting a proposal, the Consultant agrees to provide services consistent with these specifications. If the Consultant identifies an additional element not included in these specifications, which in its judgment would be an essential element to accomplish the intended objectives as articulated in this RFP, the Consultant should identify this element in its proposal and explain in detail why the County should consider including this element within the Scope of Services. Conversely, if the Consultant identifies a task within the Scope of Services which it believes could be modified or deleted without impacting the objectives of the RFP, the Consultant should provide an explanation as to why the task should be deleted or modified. The County reserves the right to accept or reject the addition, deletion, or modification of an element of these specifications. The County also reserves the right, after reviewing the RFPs, to include or exclude any of the acceptable materials listed in this document for the collection day. The Consultant shall appoint a representative responsible for expediting the services provided by the contract and to serve as a liaison to the County. All communications, formal and informal, shall be directed to the Deputy Superintendent, unless otherwise agreed upon by the County and the Consultant in advance. There are five tasks to the environmental monitoring program, each of which is described in the following sections. The County seeks one consulting firm to provide all services under a single contract. Firms responding to the RFP must provide services for all five tasks but may subcontract portions of the work as needed. Questions: Contractor's questions will be accepted until Friday, December 27, 2024 1:00 p.m., and shall be submitted in writing to Dean Scholes, Deputy Superintendent, Allegany County Department of Public Works, 7 Court Street, Room 210, Belmont, New York 14813 or by email to dean.scholes@alleganyco.gov. No questions will be accepted after the RFP deadline. The method of Contractor Selection has not been Determined at this time.