This is a service / maintenance or supply contract in Mason, Michigan. Contact the soliciting agency for additional information.

1.0 PURPOSE The County of Ingham (County) solicits bids from experienced and qualified vendors for the purpose of furnishing processed road gravels, various crushed aggregates, class 2 sand and winter maintenance sand for the Ingham County Road Department. 2.0 OWNER County of Ingham 121 Maple St. Mason, Michigan 48854 3.0 LOCATION Ingham County Road Department 301 Bush Street Mason, MI 48854 4.0 SUBMISSION REQUIREMENTS 4.1 Registering as a Vendor with Ingham County Bidders who have not registered their company with Ingham County or have not updated their registration in the past three (3) years are requested to do so by visiting website or by e-mailing Vendor Registration at vendreg@ingham.org for assistance. Vendors registering to provide goods and services to Ingham County under contract shall certify to their knowledge of the County's Equal Opportunity Employment / Nondiscrimination Policy, and of their agreement to comply, and shall disclose any conclusive findings of violations of Federal, State, or local equal opportunity statutes, ordinances, rules/regulations, or policies within the past three (3) years. 4.2 Pre-opening Inquires and Response Any explanation desired by a Bidder regarding the meaning or interpretation of this IFB and attachments must be requested only to the Ingham County Purchasing Department, at questions@ingham.org. o The deadline for submitting final questions is no later than 3:00 PM on December 20, 2024. If an addendum is required, it will be issued after this date. o In the subject line of the e-mail, reference the Packet Number and Description: "Packet #264-24; Processed Road Gravels, Various Crushed Aggregates, Class 2 Sand and Winter Maintenance Sand". o Submit only questions that are pertinent to the content of the IFB and, if possible, reference the page number and section. o Questions must be sent in an e-mail or a Word document. o Do not call the Purchasing Office or other departments to ask questions. o Do not send questions in any other format, for example: PDF. o Questions are gathered until the deadline and answered in an addendum. o Addendums are issued after all questions are received and answered. 4.3 Due Date, Time & Location It is the responsibility of the bidder/proposer to ensure that their bid is submitted by the DUE DATE, TIME AND LOCATION as described below. o You will receive confirmation that your bid was received within approximately 15 minutes of your submission; if not, contact the Purchasing Department at 517-676-7222 or 517-676-7322 to confirm receipt of your e-mail. If we are unavailable please leave a message and include, your name, phone number, email and "Packet #264-24; Processed Road Gravels, Various Crushed Aggregates, Class 2 Sand and Winter Maintenance Sand". o Location: Bidders are required to submit an electronic version of their bid by the due date and time set above to packetresponse@ingham.org. o Bids received other than at packetresponse@ingham.org or at other locations or received after the due date and time will not be accepted. o In the subject line of your e-mail include: "Packet #264-24" / "your firm's name" / "Packet #264-24; Processed Road Gravels, Various Crushed Aggregates, Class 2 Sand and Winter Maintenance Sand" / "- Bid/Proposal". o The Purchasing Department cannot accept bids in Zip files and/or any format that requires a download or clicking on a hyperlink. o ENCRYPTED SUBMISSIONS - The County's servers may result in failed delivery - request a link to upload. o The County's servers may reject emails that have been compromised in the past year. Ask for a link to upload your bid. o If you have a problem e-mailing the electronic version of your bid you may upload your bid by emailing packetresponse@ingham.org of the due date and time to ensure the bid submission is not late. o In your request, please reference the Packet Number and Project Name. o Once you've made the decision to submit a bid, you can ask for a link, but you must do it no later than two days before the deadline, unless there are technical issues. Bid Opening: Bid openings are posted to the public by year and packet number located online "Bid Archives", in a reasonable amount of time. Results are typically posted within 2-3 workdays, 4.4 Submission of Bids Bidders shall complete and include with their submittals the following enclosed items: o Local Purchasing Preference Form o Addenda Form o Pricing Form o Legal Status of Bidder Form o Non-Collusion Form o Certificate of Compliance with Public Act 517 Of 2012 Form o Standards of Conduct for Ingham County Vendors Form (2 pages) o Compliance with Ingham County Purchasing Policy (2 pages) o Signature Form o The Statistical Questionnaire is strictly optional. 4.5 Timely Submittals Time is of the essence and any bid or addenda pertaining thereto received after the announced time and date for submittal will be rejected. It is the sole responsibility of the bidders for ensuring that their bid(s) are received by the Purchasing Department. Bids and/or any addenda pertaining thereto received after the announced time and date of receipt will be rejected and deleted and the bidder will be notified by e-mail of such. However, nothing in this IFB precludes the County from requesting additional information at any time during the procurement process. 4.6 Preparation of Bid All bids must be made on the required forms prepared and executed fully and properly. Proposed prices shall be based on the selected bidder furnishing all labor, supervision, administration, design, incidentals, bonds, insurance, and any other services required to complete the work in strict accordance with this IFB. All fees and costs must be disclosed in the bid. 4.7 Bid Process Bids, which do not completely address all the solicitation requirements, will be considered nonresponsive and may be excluded from consideration. Any exceptions shall be duly noted in the submittal. Bidders shall use a computer, type, or write clearly in ink the bid amount. When applicable, each bidder shall acknowledge receipt of all Addenda issued for the bid by signing the form submitted with each Addendum and submitting it with his bid. Failure of a bidder to acknowledge receipt of any and all Addenda may result in the rejection of the bid. 4.8 Authority to Bind Firm in Contract Bidder shall provide the full legal firm name and address. Any bid that has not been manually signed (digital signature is acceptable) will be deemed non-responsive and excluded from consideration. Firm name and authorized signature must appear in the space provided on the enclosed Signature Sheet. 4.9 No Submittal If you desire not to respond to this IFB, please forward your acknowledgment of "NO BID SUBMITTED" via an e-mail to packetresponse@ingham.org. Please also state the reason for not submitting a bid. Failure to comply may be cause for removal of your company's name from the vendor notices. In the subject line of the e-mail reference the packet number and title of this IFB. 4.10 Special Accommodations If you are an individual with a disability and require a reasonable accommodation, please notify the Purchasing Department at (517) 676-7222 or 517-676-7322, three (3) working days prior to need.