Renovation of an educational facility in Portland, Maine. Completed plans call for the renovation of a educational facility.

The University of Maine System (UMS), the System, desires to procure Construction Management at Risk (CM) services for the Maine Center Renovations Project. The Project consists of the fit out and space renovation inside 7 Custom House Street and 300 Fore Street for classroom, office, meeting, event, and gathering spaces for UMS. This multi-phased project is on fast track for occupancy beginning as early as Fall of 2025. General The System is presently the Lessee under two triple net leases for 7 Custom House Street and 300 Fore Street adjoining properties with the option to purchase. The System's strategic vision is to create a "Maine Center," a place of collaboration across academic, innovation and industry communities within Maine's largest metropolitan area. The renovations of 7 Custom House Street are intended to establish the Maine Center as a vibrant, entrepreneurial and innovation hub. The 7 Custom House Street property has five floors totaling approximately 67,000 GSF for the building. It was originally built in 1860; then later renovated and added a new addition built in 2001. It now adjoins 300 Fore Street which is a six-story building including ground floor at approximately 64,000 GSF constructed in 2007. Interior renovations were completed in 2022 and the building is primarily occupied by the University of Maine School of Law. Since the construction of the 7 Custom House Street addition (i.e. the Shell), several building permits have been pulled by floor for fit-up of spaces within that have been further renovated at various times through the present. Conceptual Project Description A conceptual layout and space plan was completed by the Design Team of Harriman and Goody Clancy in December, 2024 which confirmed the desired scope and fit of the spaces for UMS. The approximately 64,000 square feet of rented space on six floors of 300 Fore Street was renovated for UMS occupancy in January 2023. The current layout and space plan call for partial renovation in select areas to help achieve the overall vision of the buildings. The approximately 35,000 square feet of rented space on four floors of 7 Custom House Street call for full renovation. Upon anticipated ownership of both buildings in 2026 by UMS, interior pathways will be opened to join the buildings. A floor plan highlighting the anticipated extent of renovations is included below. Some select items the renovation will encompass include: o Envelope and mechanical upgrades o Addition of an interior egress staircase o Expansion and relocation of some bathrooms o Multi-phased delivery including specific funding to select phases o Sensitivity to 300 Fore Street's ongoing occupancy and academic calendar Plans shown on the following pages show existing conditions and are representative of the anticipated level of renovation only, shown by color to indicate minor, moderate, or major renovation throughout these areas of the buildings. The approximate square footage of each level of renovation is as follows: o Major (red): ~35,500 sf o Moderate (orange): ~14,000 sf o Minor (yellow): ~6,500 sf Anticipated Schedule The project is on a fast track with the first phase of renovation estimated to be completed by the end of 2025; all dates and final anticipated schedule to be determined once the selected CM is onboard. Due to the multi-phased approach, many dates remain TBD. The University of Maine System is seeking qualifications from construction managers Submissions will be received until deadline. The selected firm will provide CM services on a project team in support of design and construction as managed by the UMS office of Capital Planning and Project Management (CPPM). This Request for Qualifications (RFQ) seeks qualified firms to submit statements of qualifications with the intention of providing CM services for the duration of the project from February 2025 to December 2026- or substantial completion date- and pending successful negotiation of multiple Guaranteed Maximum Price (GMP) for construction phase services. The date of substantial completion is TBD and may extend into 2027 or beyond. Construction management services for the project will begin immediately following execution of the AIA A133 Standard Form of Agreement Between Owner and Construction Manager as Constructor. Individual firms or teams desiring to be considered should submit a statement of qualifications indicating interest, relevant experience and the ability to start work immediately. SECTION II: RESPONSIBILITIES The CM will be expected to perform services consistent with the industry-accepted role of a CM during pre-construction and/or construction execution. In general, they will include, but will not necessarily be limited to, the following: Pre-Construction Phase Services a. Coordinating with CPPM, the Design Team, and other UMS and project team members as necessary, throughout the remaining design and construction project phases. b. Limited assistance with project planning, scoping, and estimating including estimate reconciliation exercises with the Design Team's estimators. c. Providing recommendations regarding constructability, materials and equipment selections, and cost savings. d. Assuming charge of and responsibility for construction scheduling and cost estimating. For this project, the Construction Manager will be joining as design development is concluding or shortly after the commencement of the construction documents phase. Construction Phase Services e. Qualifying subcontractors. f. Letting sub-contracts for bid. g. Managing bidding and providing a Guaranteed Maximum Price (GMP) for each phase. h. Providing a performance bond, a payment bond and insurance certificate(s), and maintaining such insurance and bonds through the one-year corrections period following Substantial Completion. i. Holding sub-contracts for construction. j. Managing the construction including, but not limited to, coordination, inspection, supervision, safety, and quality control services. k. Maintaining construction phase records and accounting, including preparing of as-built documentation and project close out documentation. SECTION III: STATEMENT OF QUALIFICATIONS, REQUIRED SUBMISSION INFORMATION Prospective CM firms should prepare and submit a statement of qualifications for UMS consideration. The firm's Statement of Qualifications shall respond to each specific criteria listed below, with responses organized in discrete sections and in the same order as presented below. Each firm's submittal must include an index, with tabs corresponding to each section. Each section must be included in the submission. a. Letter of Interest Provide a brief letter summarizing the firm's interest, qualifications, experience, and the ability to start work immediately. Include total dollar volume of CM work completed during each of the past three (3) years. Identify work by office located closest to Portland, Maine. b. Construction Management Experience Provide a detailed description of the firm's background and experience with construction management for similar renovation projects within the last five (5) years, with a focus on providing services for higher-education clients. Please include: i. Description of the firm's philosophy of construction management. ii. A minimum of three (3) completed project case histories shall be presented demonstrating budget, schedule, and change order performance. Within the context of the case studies, provide information related to the following: 1. Demonstration of previous successful experience managing projects using the Construction Management at Risk method for tenant fit out or interior renovations with a construction value of $10 to $20 million preferred. 2. Demonstration of previous successful experience managing projects using the Construction Management at Risk method, with relation to budget, schedule, and scope. a. Include descriptions of management methods and staff structures used to plan, schedule, and control complex work conditions. This should address working around an academic calendar as well as neighboring tenant and retail schedules. b. Include examples of change order history and experience with GMP delivery methods. c. Include examples of projects with similar use building, including but not limited to industry, government, or nonprofit institutions with a focus on innovation and/or research and development. 3. Demonstration of experience with qualifying sub-contractors. 4. Demonstration of knowledge and experience in the careful evaluation of building systems, construction techniques, and recommendation of materials to create optimum dollar value without compromising design criteria. 5. Specific experience with developing LEED certification programs with owner and design team to U.S. Green Building Council standards. iii. Description of the firm's construction safety program. iv. Description of the firm's program for project follow-up and warranty. v. Historic data on the cost of general conditions/overhead as a percentage of the total construction costs for similar projects. Include a detailed list of typical expenses included in the general conditions/overhead expense. c. Construction Manager Team Identify the person who will be the Management team including Company Principal, Account Executive, and Construction Manager directly responsible for providing services to UMS and provide a brief resume of education, qualifications and experience, and role in the firm's services. Submission of name(s) shall be considered a commitment on the part of the CM firm to retain stated personnel on the project throughout its duration. d. Principal Support Staff Identify the person(s) who will be the principal support staff including, but not limited to, project managers, project engineers, superintendents, and estimators. Provide a brief resume including education, qualifications and experience, and role in the firm's services. Submission of names shall be considered a commitment on the part of the CM firm to retain stated personnel on the project throughout its duration. e. Availability Indicate the firm's dedicated resources available to UMS for this project in relation to other workloads and whether the firm has sufficient resources to provide services promptly to meet the project schedule. The project schedule is provided in Section I. f. References Provide a minimum of three (3) references (name, address, telephone number, and email address) who are current or former clients for whom similar work has been performed within the last ten (10) years and who can be contacted by UMS with respect to the firm's reputation for work, responsibility, timeliness, cost, and efficiency. References from current UMS or CPPM employees will not be accepted. Letters of reference may be submitted with additional information as appropriate. g. Other Information As desired, provide any other information the firm considers relevant to the evaluation criteria set forth in this RFQ. Question Deadline 12/27/2024