This is a service / maintenance or supply contract in St Catharines, Ontario. Contact the soliciting agency for additional information.

The District School Board of Niagara (hereafter referred to as the DSBN) hereby invites submissions for Landscaping, Fencing & Tree Removal Services, Landscape & Plant Materials, and Outdoor Custom Aluminum Signage for pickup or delivery on an as needed basis for a three-year period beginning May 1, 2024, and ending April 30, 2027. Consideration will be given to renew the contract for 3 separate one-year periods ending April 30, 2030. The DSBN will be pre-qualifying multiple suppliers. Proponents may submit bids for any of the following categories: Category A - Landscaping, Fencing & Tree Removal Services Category B - Landscape & Plant Materials Category C - Outdoor Aluminum Custom Signage The DSBN shall pre-qualify Contractors/Suppliers for any or all of the categories based on the relevant experience, references provided and mandatory requirements. Each Category is reviewed and selected individually. Contractors/Suppliers that do not meet the original submission deadline are still eligible and encouraged to submit a proposal. Suppliers may submit a Pre-qualification proposal at any time throughout the duration of the contract. Additional Contractors/Supplier(s) will be added to the list as they are received and reviewed by DSBN staff. RFSQ 24151 will be reposted under the same bid number numerous times throughout the duration of the contract period in order to keep the bid process open. Once a Proponent has been qualified to provide the services as described herein under Contract 24151 they do not need to respond to further postings of this same Contract number. The DSBN was or is in contracts for the following services: Contract 22027- Miscellaneous Landscape, Fencing & Tree Removal Services expired December 31, 2023. Contract 23025- Miscellaneous Landscape, Fencing & Tree Removal Services expired December 31, 2023. Contract 22192- Bulk Landscape & Plant Materials expiring May 31, 2024. Contract 22193- Fencing, Signage, Hardware and Building Materials expiring May 31, 2024. DSBN will incorporate the scope of work, in part or whole, from Contracts 22192 & 22193 into this contract (24151 Landscaping, Fencing & Tree Removal Services, Landscape & Plant Materials, and Outdoor Aluminum Custom Signage) upon the expiry of Contracts 22192 & 22193 expiring May 31, 2024. Proponent(s) who have previously been qualified to provide the services for Contracts 22027, 23025, 22192 and 22193 or who are currently performing work for the DSBN must respond to this Contract 24151 Landscaping, Fencing & Tree Removal Services, Landscape & Plant Materials, and Outdoor Aluminum Custom Signage to be considered for future work assignment once contracts 22192 and 22193 expire, as well as the work described for this Contract 24151. Category A Objective: To prequalify Contractors to provide Landscaping, Fencing & Tree Removal Services at various DSBN facilities. The Scope of Work for Contract 22027 & 23025 Miscellaneous Landscape, Fencing & Tree Removal Services, which will be incorporated into 24151 Landscaping, Fencing & Tree Removal Services, Landscape & Plant Materials, and Outdoor Aluminum Custom Signage effective May 1, 2024, will include but not be limited to: o Grading and drainage work, including erosion repairs o Landscaping work including, but not limited to, site repairs, sod repairs, interlocking repairs, retaining wall work o Installation of gardens o Garden makeovers o Supply and install of mulch o Supply and laying of sod o Horticulture work including planning of annuals, perennials, shrubs, bushes and trees o Supply and install of soil, pruning and clean up o Removal of trees, bushes and shrubs o Disposal of garden waste o Installation of gravel base o Installation of interlocking brick/patio stone o Supply and installation of chain link fencing and wood privacy fencing o Fence Post installation o Traffic Signs o School greening project including but not limited to the creation of outdoor classrooms o Remote Tree Removal This is not an all-inclusive list. Other types of repairs and services or equipment may be required. Subject to manufacturer discontinuation of product, DSBN reserves the right to add additional equipment to the list of standard equipment at its sole discretion. The DSBN reserves the right to assign projects on the basis of "best fit" as determined at DSBN's sole discretion based on any criteria DSBN determines to be applicable to the particular project, which may include any of the following: type and/or level of expertise and services required, hourly rates, markup percentage, vendor availability in regards to response time and/or schedule, past experience performing similar work, or any other criteria DSBN considers relevant in terms of selecting a contractor best suited to perform the work. The average work order assigned under this contract will be for small maintenance and repair work - typically less than a day's worth of labour - although larger jobs (multiple days of labour) will be occasionally required and assigned. The Contractor will be responding primarily to requests for general maintenance and service. The DSBN's expectation is for contractors to: o Respond to general service requests within 24 hours. o Provide a timeline of completion within one week. o Complete and invoice service requests within 30 calendar days of receiving. o Billable time will be based on hourly rates submitted All work shall be performed according to the standards of the applicable trades and to the complete satisfaction of the DSBN. The Contractor is required to verify prior to pricing projects that all specified items will be available in time for installation to ensure orderly and timely progress of the work. The DSBN Facility Representative shall approve the use of any materials other than those specified by the DSBN. The Contractor may present alternatives and options to the DSBN for approval. In some cases, the DSBN may supply the materials to be used by the Contractor and in these circumstances no markup shall apply to these materials. The DSBN reserves the right to obtain quotes from multiple pre-qualified Contractors for items, at our discretion, although we are not required to do so and may proceed with a pre-qualified Contractor without further quotes. Where projects or work differs significantly from the scope of work herein, the DSBN reserves the right to utilize a different process and different Contractors. The Contractor may be required from time to time to provide a quote for work required which may not result in the work being awarded. The Contractor shall not invoice the DSBN for this service unless it is assigned purely for assessment purposes. Category B Objective: To request competitive proposals and establish Suppliers of Record for the supply and delivery or pickup of Bulk Landscape & Plant Materials. The Scope of Work for Contract 22192 Bulk Landscape & Plant Materials for delivery, which will be incorporated into 24151 Landscaping, Fencing & Tree Removal Services, Landscape & Plant Materials and Outdoor Aluminum Custom Signage effective May 1, 2024, will include but not be limited to: o Bulk Soil o Bulk Sand o Bulk Stone This is not an all-inclusive list. Other types of materials and supplies may be required. Category C Objective: To request competitive proposals and establish Suppliers of Record for the supply and delivery or pickup of Outdoor Aluminum Custom Signage. The following is representative of the outdoor custom signage which may be required, for fences, exterior walls, and signposts, but is not limited to: o Aluminum Digital Print Signage This is not an all-inclusive list. Other types of materials and supplies may be required. Category B and C: Depending on order turnaround requirements and availability, orders may be picked up at a Supplier's storefront near the geographical boundaries of the Niagara Region with suitable proximity to DSBN operating locations or may be ordered via purchase or blanket contract order for delivery. The DSBN reserves the right to obtain quotes from multiple pre-qualified Suppliers for items, at our discretion, although we are not required to do so and may proceed with a pre-qualified Supplier providing the highest minimum discount percentage without further quotes. The DSBN reserves the right to materials and supplies on the basis of "best fit" of discount, availability, fees, Storefront proximity to DSBN (where pick up is required) or any other criteria as determined by the DSBN at its sole discretion. For higher dollar value purchases, pre-qualified Suppliers may be given the opportunity to provide quotes. There is no guarantee that any items will be purchased. The DSBN serves 12 Municipalities in the Niagara Region from Fort Erie to Grimsby, including 79 elementary and 20 secondary schools with an enrollment of approximately 36,000 students. In addition, there are other administrative centres throughout this geographical area, including the Education Centre and a Service Centre. DSBN complies with the Broader Public Sector Directives (as directed by the Province of Ontario); and applicable trade agreements such as Ontario-Quebec Trade and Cooperation Agreement, Comprehensive Economic & Trade Agreement (CETA) and Canadian Free Trade Agreement (CFTA)