Demolition, site work, new construction and renovation of a mixed-use development in Fairfield, Connecticut. Conceptual plans call for the demolition of a clubhouse / community center; for the construction of a clubhouse / community center; for the renovation of a clubhouse / community center; for site work for a clubhouse / community center; day care center; day care center; day care center; day care center; educational facility; educational facility; educational facility; educational facility; medical facility; medical facility; medical facility; and medical facility.

Contact Information Solicitation Number :2025-34R from Fairfield, Town of Lee Flaherty 725 Old Post Road Fairfield CT, 06824 United States Tel: 8602563065 Fax: lflaherty@fairfieldct.org The program goal is to provide an integrated solution, with the evaluation of multiple potential sites for the renovation, as well as options for expanded and new facilities. Each option and site shall address functionality and site-specific challenges. The consultants will provide a recommendation report, that includes site design, programming, infrastructure and structural considerations. In addition, a preliminary construction cost estimate and schedule shall be provided for each project location scope for the Town of Fairfield and Board of Education to make an informed decision on selecting the appropriate solution based on recommendations. The primary site to be reviewed is Dwight Elementary School (1600 Redding Road), with additional sites to be assessed to house an ECC addition at Jennings Elementary School (31 Palm Drive), Osborn Hill Elementary School (760 Stillson Road), Riverfield Elementary (1625 Mill Plain Road), Giant Steps property (309 Barberry Road) and Mona Terrace (100 Mona Terrace). To optimize the potential site synergies and co-location strategies, the Town's Senior Center and Health Center will be evaluated at Mona Terrace and Giant Steps and/or at alternative locations that may provide better program efficiencies and cost effectiveness. The feasibility study program will be managed by the Town's Capital Projects team in collaboration with Board of Education Building Operations. PROJECT TIMELINE/SCHEDULE Time is of the essence for this project. Please include a tentative schedule with your submission that includes the tasks outlined in the scope of work and based on an award of this project in February 2025. The proposed schedule will be a critical factor in the selection process. The tentative schedule will be significant factor in the review of submittals, and evaluated for efficiencies to allow for initial assessment of options and streamlined decision making. SCOPE OF WORK: Note: Refer to the attached Multi Site Feasibility Study Matrix for a workplan breakdown to include in the submission. For more information on Fairfield Public Schools building and operations. 1. Site Analysis and Feasibility Studies Provide a comprehensive evaluation of the potential sites, assessing each location from an architectural and engineering perspective. This includes the following: A. Site Condition Assessment: o Conduct a detailed analysis of existing conditions for each site, including topography, utilities (including septic and sewer), infrastructure, and environmental considerations (e.g., soil conditions, drainage, flood zones, playing fields, etc.). o Provide a report documenting the site's suitability for construction, identifying any major issues or constraints including impact to existing playing fields and/ or public use. B. Environmental Site Investigation: o Coordinate with environmental consultants to perform site borings and environmental assessments to identify any potential contamination, soil instability, or other environmental issues. o Provide recommendations for addressing environmental challenges and their impact on project costs. C. Site-Specific Challenges: o Assess each site's challenges, such as access, traffic flow, environmental restrictions, zoning, playing field impact and site size. o Provide a comprehensive list of hurdles and propose mitigation strategies, including cost estimates for overcoming identified issues. 2. Architectural Concept Design & Planning Package A. Building Program Development: o Conduct stakeholder interviews to define the space needs for each facility, compliance with occupancy projections and space needs including BOE's 10-year facilities plan for Dwight Elementary, ECC and Senior Center, and Health Center requirements. B. Space Utilization and Efficiency: o Map preliminary program test fit plans for each proposed facility, including classrooms, support areas, community spaces, and other required functions to required space size and adjacencies. o Evaluate the space efficiency for each site, considering future growth and the ability to adapt to changing needs over time. o Ensure that the designs are flexible, cost-effective, sustainable and comply with local codes and regulations. C. Conceptual Design and Site Plan Development: o Develop initial conceptual designs for each site, including layout options for the proposed facilities (ECC classrooms, Senior Center, support spaces, etc.). o Provide a site plan for each location showing key components such as building footprints, parking, site circulation, landscaping, utilities, and stormwater management. 3. Engineering Report A. Structural: o Assess the existing buildings (if applicable) for structural integrity, including load-bearing capacity, foundation suitability, roof conditions and necessary repairs or upgrades. o Provide an evaluation of the feasibility of expanding or renovating existing structures versus new construction. o Recommend structural modifications, reinforcements, or demolition as necessary. B. MEP Engineering (Mechanical, Electrical, Plumbing): o Evaluate existing mechanical, electrical, and plumbing systems for their capacity to support proposed expansions or renovations. o Provide recommendations for upgrades, replacements, or new systems, with a focus on energy efficiency, sustainability, and operational cost-effectiveness. o Ensure all systems comply with local codes and the BOE's facility standards. C. Site Infrastructure and Utilities: o Assess the existing utility infrastructure (water, sewer, gas, electrical) at each site and determine what upgrades or extensions will be required to support the proposed facilities. o Identify any utility-related challenges, such as access to public services, the need for new connections, or capacity issues, and provide a cost analysis for upgrading and/or extending services. 4. Code Compliance and Regulatory Considerations A. Zoning and Land Use Analysis: o Review zoning regulations and land use restrictions for each site to determine any potential barriers or requirements for rezoning or variance approvals. o Evaluate compliance with local, state, and federal building codes, ADA (Americans with Disabilities Act) standards, and other regulatory requirements. B. Building Code Compliance: o Ensure that all proposed designs meet or exceed local building codes, fire safety codes, health and safety standards, and accessibility requirements. o Address any necessary permits or approvals required for site development, including environmental permits, wetlands permits, etc. C. Floodplain and Environmental Regulations: o For sites located within or near flood zones (e.g., Mona Terrace), ensure compliance with floodplain management regulations and provide mitigation strategies for any required floodplain management measures. o Address stormwater management, environmental sustainability, and energy efficiency standards. 5. Cost Estimate, Value Engineering & Schedule Report A. Preliminary Cost Estimates: o Provide a detailed cost analysis procured from a professional cost estimator for each site, including estimates for construction, renovations, site development, and infrastructure upgrades. o Include cost comparisons for renovation versus new construction, including a phased build out approach to reduce student disruptions. Cost analysis shall include factors such as building condition, site challenges, relocation during construction, and long-term operational costs. B. Value Engineering: o Identify opportunities for cost savings without compromising the quality or functionality of the facilities. o Provide recommendations for cost-effective materials, systems, and construction methods that meet the project's goals while adhering to budget constraints. C. Phasing and Scheduling: o Develop a phased construction approach, if necessary, that allows for a staged development process, with a focus on minimizing disruption to existing operations and optimizing project timelines. Address temporary location for continued operations and services during construction duration as needed. 6. State Reimbursement and Funding Analysis (Add Alternate) A. State Reimbursement Eligibility: o Evaluate the eligibility of each proposed facility option for state funding or reimbursement programs, including detailed assessments of potential state reimbursement for both renovation and new construction. o Provide a cost analysis for each project option, including any savings or funding that may be available through state reimbursement. B. Funding Strategy: o Provide recommendations for potential funding strategies, including leveraging state reimbursements and grants, and associated timelines to reduce the overall cost burden to the town. RIGHT TO MODIFY SCOPE OF WORK The Town reserves the right to add, remove, or modify the scope of work for any site as deemed necessary throughout the duration of the project. Any changes to the scope will be communicated to the selected vendor, and adjustments to timelines, costs, or deliverables will be negotiated accordingly. The vendor must remain flexible and responsive to such changes, and work performed outside the original scope will be subject to written agreement and approval by the Town. DELIVERABLES: 1. Site Analysis Reports - Detailed reports for each site, including site conditions, environmental findings, and regulatory considerations. 2. Architectural Concept Design & Planning Package - Initial design layouts and site plans for each location, showing proposed building footprints, utility connections, and site infrastructure. 3. Engineering Reports - Detailed structural evaluations and MEP analysis for each site, including cost estimates for required upgrades. 4. Preliminary Cost Estimates and Value Engineering Report - Preliminary cost breakdown for each option, including cost savings recommendations and value engineering strategies. 5. Regulatory and Code Compliance Analysis - Documentation of zoning, building code compliance, and environmental regulations for each site. 6. Final Feasibility Study Report - A comprehensive final report including recommendations for each site, cost analysis, schedule, and funding strategies. An executive summary shall be provided for each report and a portfolio property matrix shall be provided with property considerations outlined. 7. State Reimbursement Funding Report (Add Alternate) - Detailed report and matrix of state funding and grants available for each property and comprehensive program. 8. Project Update Meetings - Meet with Town of Fairfield and BOE client to review work plan and ongoing progress on a bi-weekly schedule. The draft studies shall be submitted for review, and comments and/or revisions to be included in the final studies and final report. The Consultant shall report to the Board of Selectmen, Board of Finance, and RTM as needed. ENCLOSURES 1. Multi-Site Feasibility Study Matrix 2. Pricing Sheet SITE VISIT Prospective bidders will be required to sign-in at commencement of the meeting. The sign-in sheet will be posted on the Purchasing Department website noted below. Copies will not be made available at the meeting, nor will they be faxed out. All requests for information will be answered in writing as specified below under Addenda. ADDENDA / REQUESTS FOR INFORMATION (RFI) Addenda concerning important information and/or modifications to specifications will be posted on the Fairfield Purchasing Department website. o It is each Bidder's sole responsibility to monitor the above website for all updated information. o Addenda will not be mailed, e-mailed or faxed out. o Written requests for information will not be accepted after 4:30pm on Friday, 10th, January 2025. o Verbal requests for information via phone or other means will not be accepted. o Failure to comply with these conditions will result in the bidder waiving the right to dispute bid specifications and conditions, no exceptions. Questions concerning this bid must be submitted in writing and directed only to: Ms. Lee A. Flaherty, Assistant Director, LFlaherty@fairfieldct.org Response will be in the form of an addendum that will be posted approximately Friday, 17th, January 2024. to the Town of Fairfield website. It is the responsibility of each bidder to retrieve addenda from the website. Any contact about this bid between a Bidder and any other Town official and/or department manager and/or Town of Fairfield employee, other than as set forth above, may be grounds for disqualification of that Bidder. No questions or clarifications shall be answered by phone, in person or in any other manner than specified above.