This is a service / maintenance or supply contract in West Hartford, Connecticut. Contact the soliciting agency for additional information.

Scope of Services This Scope of Work outlines the responsibilities, services, and deliverables expected from the selected firm providing comprehensive Construction Management and Inspection Services during the life of the project, which is expected to begin in early Spring 2025 and continue through the end of 2026. The Consultant will be responsible for overseeing the construction process, managing all aspects of construction, coordinating with contractors, stakeholders, and public, and ensure that the project is completed efficiently, safely, and in accordance with the approved designs and specifications. Key responsibilities include but are not limited to the following: 1. Project Coordination and Planning: o Communicate with stakeholders, including businesses, property managers, residents, Town officials, etc. addressing any construction concerns or general project inquires. o Coordinate with the Contractor to develop and maintain a detailed construction schedule that aligns with project milestones and minimizes business impacts. o Ensure that the project remains on schedule, proactively identifying potential delays or conflicts and recommending solutions. o Hold regular meetings with contractors, subcontractors, and project stakeholders to review progress and resolve issues. o Provide weekly or bi-weekly progress reports to the Town, including updates on the schedule, budget, risks, and any changes. o Maintain detailed records of all meetings, inspections, decisions, and design changes. o Oversee project budget and track expenditures. o Organize, manage, and archive project documents and key communications. 2. Contractor Management and Coordination: o Oversee daily construction activities and ensure compliance with contract specifications. o Review payment applications and change orders, ensuring all costs are justified. o Implement a quality control plan, including site inspections, material testing, and work reviews. o Facilitate communication between contractors, consultants, designers, and other stakeholders. Ensure that any design modifications or adjustments are documented and approved. 3. Risk and Safety Management: o Identify potential risks, including safety hazards, delays, and coordination issues. o Implement measures to mitigate identified risks and proactively address potential issues. o Ensure safety protocols are followed on-site, conduct regular safety meetings to maintain a safe working environment for all personnel on-site and the general public. 4. Construction Inspections: o Conduct regular inspections of the construction site to verify compliance with the approved designs, plans, and specifications and meet the Town's and quality standards. o Inspect all materials and equipment delivered to the site to verify they meet the required specifications. o Prepare detailed records of on-site inspections, deficiencies, and corrective actions. o Measure quantities for payment. 5. Final Inspection and Punch List: o Conduct a final inspection of the project to confirm that all elements are completed and meet the project's quality standards. o Prepare a punch list of items to be completed or corrected before the project is considered finished. o Assist the Construction Manager with final documentation, including project closeout documents, warranties, maintenance schedules, etc. The selected consultant will assign one qualified individual as a contact person responsible for directing and coordinating the activities of the consultant's personnel and any subconsultants in all aspects of the project. This will be a cost-plus, fixed-fee contract. All firms are advised that the prime consultant must perform the majority of the work with employees of the firm. Joint venturing assignments will not be allowed. All inquiries regarding this Request For Proposals shall be submitted no later than January 21, 2025, via e-mail to: procurement@WestHartfordCT.gov Proposal Consultants responding to this request should be of adequate size and sufficiently staffed and experienced to perform this assignment and will be required to provide the necessary staffing upon execution of the contract. The Consultant may also be required to respond to questions and concerns from businesses and residents, coordinate utility conflicts, provide as-built plans, and perform on-site testing. For this bid, the Town is requiring an electronic submission along with three (3) hard copy submission. All participants must submit both. Hard copy must match electronic submission. The Town maintains the right to reject any bid that does not meet these criteria. Submittal should consist of the following: o Letter of transmittal outlining your approach to project management and inspection services. Letter shall include a statement by the respondent accepting all terms, conditions, and requirements contained in this RFP. Two (2) pages maximum. o Resumes of key personnel, up to a maximum of five (5). Limit resumes to two (2) pages each. One of the resumes must be that of the Construction Manager and the Chief Inspector, as well as assurance they will be available for work when required. o Experience working on similar type projects, up to a maximum of six (6). Include the current contact information of the owner representative for each sample project. Limit sample project descriptions to one (1) page each. o Copies of applicable licenses and certifications for the proposed personnel assigned to the project. o Fee proposal outlining the elements of the work to be performed. This proposal shall be in sufficient detail to include the task, number of hours, unit hourly rates, and total fee proposal. The consultant shall indicate any and all costs that are considered necessary for the completion of the work as well as a list of services not included. Do not send additional documentation other than what is requested. The Consultant Selection Panel may reject your submittal, and your firm may not be considered for this project if you provide additional documentation such as corporate brochures, background information, and histories. Submittals must be signed by an authorized representative of the Consultant. Unsigned submittals shall not be considered. The Town of West Hartford will not be liable for costs incurred in the preparation of the response to this Request For Proposals or in connection with any subsequent consultant meeting prior to the award of work. Evaluation Criteria Proposals will be evaluated based on the following criteria: o Approach to project management and inspection services. o Relevant experience and expertise. o Qualifications of key personnel. o Responsiveness to the RFQ. o Fee Proposal The Town of West Hartford may elect to meet with any, all, or none of the Consultants prior to selection to clarify their submittal. The Town, in its sole discretion, reserves the right to cancel this solicitation and terminate the process to retain consultant services, and is under no obligation to contract for the services specified herein. The Town of West Hartford reserves the right to reject any or all of the submissions. The Town of West Hartford reserves the right to negotiate the cost of this RFQ and to award the work to any consultant other than the consultant with the lowest cost, if it is in the best interest of the Town. The selected firm will also be required to accept and agree to the attached Indemnification and Insurance Exhibit. However, the Town reserves the right to amend the insurance exhibit, increase required limits, and/or add additional coverages dependent upon the project and potential exposures. Proof of coverage must be submitted on acceptable insurance forms prior to the start of the negotiations process.