This is a service / maintenance or supply contract in Fayetteville, Arkansas. Contact the soliciting agency for additional information.

The Board of Trustees of the University of Arkansas, acting on behalf of the University of Arkansas, located in Fayetteville, Arkansas (UA) is seeking bid proposals from qualified and reputable Respondents to provide Window Washing Services pursuant to the specifications, terms and conditions stated in this RFP ("Proposal(s)"). UA Facilities Management Building Services, Housing, Athletics, Arkansas Union and Dining departments seek bids to contract interior and exterior window washing for many of the main campus buildings - see Attachments I, II, III and IV. Respondent presentations may be held following the bid due date. Projected timeframe for when presentations could occur is specified in the "Projected Timetable of Activities" section of this RFP. Please keep these dates open to schedule a presentation if you are selected to present. All of the listed Facilities Management building windows (Attachment I) will be washed over the course of three (3) years. However, some buildings may have windows washed each year, some every second year and some every third year. The list of buildings to have windows washed inside and outside will be established by Building Services Management at the beginning of each contract year. Each building on the list will have interior cleaning scheduled during the same time period as exterior cleaning is scheduled. Housing (Attachment II) will schedule the buildings to be washed in a given contract year. The schedule will be established prior to annual Commencement, with washing to occur during the summer break. However, special circumstances may require that a building be scheduled more often and may be scheduled during the academic year. Housing buildings host summer conferences, therefore, the buildings will have a schedule for available time slots during which windows may be washed. In the event a building is occupied, a notice must be posted 24 hours in advance of work, and work cannot begin before 9:00 a.m. on that day. Athletics buildings (Attachment III), the Arkansas Union and Dining buildings (Attachment IV) will have interior and exterior windows washed on an annual basis. Window washing schedules for Athletics buildings must allow for events and practice sessions. The contract holder will have to be flexible in managing the overall window washing building list. Therefore, we encourage each Bidder to submit a bid, which allows for flexibility and provides for expedient change in the building list in a given contract year. Window washing of a given building must be performed to the satisfaction of the on-site University departmental representative before it can be considered to have been completed. The Bid shall list the cleaning agents to be used and all chemicals shall be "Green Seal" certified and shall not subject the window frames or the building structure to staining, tarnish or corrosion, or harm the grounds or Campus environment. Green Seal Certification for the chemicals proposed for use in the bid shall be furnished with the bid or the bid may be considered non-responsive. Safety of the contractor's employees as they perform their tasks, and the subsequent safety of our students, faculty, staff, and visitors is of paramount importance. Therefore, we request a statement in the bid as to the method which will be used to wash upper-level exterior windows in our multi-story buildings. Hanging from the roof by rope attached to a safety harness is not preferable. Enclose a separate statement of method with the bid or the bid may be considered non-responsive. Window screen removal and replacement will be the sole responsibility of the contract holder and replacement due to damage or loss will be at the expense of the contract holder. Any damage(s) to University of Arkansas property, indoor or outdoor, caused by the actions of the contractor shall be immediately remedied by the contractor to the satisfaction of the University. The contractor will be responsible for abiding by all University Parking and Transit regulations while on Campus and purchasing an on-campus parking permit. All prices quoted shall be firm for the first year of the contract. The total cost of all buildings will be used as the Pricing portion of the bid evaluation. Failure to schedule and/or perform the site visit shall be considered non-responsive. Question Deadline 01/31/2025 at 4:00 PM CT Respondent questions concerning all matters of this RFP should be sent via email to: Ellen Ferguson, Director of Contracts ellenf@uark.edu and Geoff Hulse, Sr Procurement Coordinator, ghulse@uark.edu. Questions received via email will be directly addressed via email, and compilation of all questions and answers (Q&A), as well as any revision, update and/or addenda specific to this RFP solicitation will be made available online. February 6, 2025: Last date UA will issue an addendum No award will be made. Only names of respondents, and a preliminary determination of proposal responsiveness will be made at this time. Week of February 17, 2025 Respondent Presentations (if necessary) Week of February 24, 2025 Notice of Intent to Award Upon Intent to Award TBD* Contract Negotiations Begin (upon intent to award)* Upon Contract Approval: Service to Commence (upon final legislative approval, if applicable) The term ("Term") of any resulting Contract will begin upon date of Contract award. If mutually agreed upon in writing by the Contractor and UA, the term shall be for an initial period of four (4) years, with option to renew at the end of the contract term for three (3) additional years, for a combined total of seven (7) years (or 84 months). The University of Arkansas may terminate this Agreement without cause, at any time during the Term (including any renewal periods), by giving the other party thirty (30) days advance written notice of termination. Additionally, in the event of non-appropriation of funds necessary to fulfill the terms and conditions of this Agreement during any period of the Term (including any renewal periods), the parties agree that this Agreement shall automatically terminate without notice. This RFP does not commit UA to award a contract, to pay costs incurred in the preparation of a Proposal to this request, or to procure or contract for services or supplies. UA reserves the right to accept or reject (in its entirety), any Proposal received as a result of this RFP, if it is in the best interest of UA to do so. In responding to this RFP, respondents recognize that UA may make an award to a primary Respondent; however, UA reserves the right to purchase like and similar services from other agencies as necessary to meet operation requirements.