This is a service / maintenance or supply contract in Columbia, Missouri. Contact the soliciting agency for additional information.

February 21, 2025 Written responses to Requests for Additional Information sent to all April 1, 2025 Contract Start Date All questions concerning the solicitation and specifications shall be submitted in writing via e-mail to the name below. You are encouraged to submit your questions via e-mail. Autumn Klauba, Procurement Officer II Phone: 573-817-5020 E-mail: autumn.klauba@como.gov Any oral responses to any question shall be unofficial and not binding on the City. An Addendum to this RFP providing the City's official response will be issued if necessary to all known prospective offerors. Questions must be submitted no later than 5:00 p.m. on February 18, 2025. This written Request for Additional Information will take place of the normal Pre-Proposal Conference. Offerors agree that proposals will remain firm for a period of ninety (90) calendar days after the date specified for the return of proposals. REJECTION OF PROPOSALS: The City reserves the right to reject any or all proposals received in response to this RFP, or to cancel the RFP if it is in the best interest of the City to do so. Failure to furnish all information requested in this RFP may disqualify the proposal. Any exceptions to the requirements specified must be identified in the proposal. WITHDRAWAL OF PROPOSALS: Any offeror may withdraw his or her proposal at any time prior to the scheduled closing time for the receipt of proposals. However, no proposal will be withdrawn for a period of ninety (90) calendar days after the scheduled closing time for the receipt of proposals. The wording of the City's solicitation may not be changed or altered in any manner. Offerors taking exception to any clause in whole or in part should do so by listing said exceptions on their letterhead and submitting them with their proposal; such exceptions will be evaluated and accepted or rejected by the City, whose decision will be final. General: All water meters shall be new and in accordance with the specifications for each specific type of water meter. If any exceptions to the specifications are to be taken, such exceptions shall be stated and clearly explained in writing attached to the offeror's proposal. Proposals with exceptions shall be considered only if, in the judgement of the City, such consideration is advantageous to the City. In the absence of such written exceptions, the City shall assume that offeror intends to comply with all stated specifications. All water meters shall meet or exeed the following requirements: Shall be compatible with ITRON endpoints, wired with Itron in-line connector; Shall meet or exceed American Water Works Association (AWWA) specifications for new meter testing; and Shall have a CCF (hundred cubic feet) display for meter reading and billing. a. The contractor shall understand and agree that it is highly desirable that all water meters have a replaceable battery and/or a documented twenty (20) year battery life expectancy Contract Period: The original contract period shall be as stated in the agreement/contract or notice of award. The contract shall not bind, nor purport to bind, the city for any contractual commitment in excess of the original contract period. The Purchasing Division shall have the right, at its sole option, to renew the contract for four (4) additional one-year periods, or any portion thereof. In the event the Purchasing Division exercises such right, all terms and conditions, requirements and specifications of the contract shall remain the same and apply during the renewal period, pursuant to applicable option clauses of the agreement/contract. Renewal Periods: Pricing shall remain firm for the first year of the contract from the date of the award. After the end of the first year, the pricing may be changed only once per year for the following reasons: A. An increase or decrease in the supplier's cost of materials may be justification for price change; however, this shall not be construed in any way to increase contractor's profit. B. All written requests for price increase must include backup documentation as to the nature of the increase and shall be submitted to the City Purchasing Agent at least thirty (30) calendar days prior to the scheduled price increase/decrease or renewal of contract. Approval of each request shall be by written confirmation from the City Purchasing Agent. If the City should consider said increase unwarranted or unreasonable, the City reserves the right to terminate the contract with the contractor. Any price decline at the manufacturer's level shall be reflected in an immediate reduction of the contract prices and the contractor shall notify the buyer of said decline. In no event, shall the term of the contract/agreement exceed five (5) years and three (3) months per City Ordinance.