Renovation of a clubhouse / community center in E Palo Alto, California. Completed plans call for the renovation of a 18,437-square-foot clubhouse / community center.

The project involves reinstalling the existing clay roof tile over a new underlayment system along with reinstalling gutters and perimeter flashing using galvanized steel edge metal. Install 1 layer of self adhering, high temperature underlayment followed by 1 layer of mineral surface roll roofing. The contractor shall be responsible for all labor, material, tools, equipment, and services necessary for removing and replacing a portion of the existing roof underlayment, approximately 18,437 SF, at the Community Services Administration, Recreation Services area of the Lucie Stern Community Center, located at 1305 Middlefield Road, in Palo Alto, California. Contractors bidding the project shall, at their discretion, carefully measure and verify the roof areas during the mandatory bid walk. The project includes but is not limited to the following (All removal described below to include proper disposal and/or recycling per all local and code regulations): Fees for building permit application and all construction-related documentation to be completed and paid by the City of Palo Alto, prior to start of construction. Contractor to accordingly coordinate permit transfer after contract finalized. Carefully remove existing clay tile roof system to be re-installed, using plywood-covered foam bumpers as necessary, to minimize tile breakage. Store in locked, fenced area, at designated location to be determined by CPA project manager. The project shall utilize the extra stock of approximately 1,100 tiles currently stored at the City's Municipal Services Center. Remove and properly dispose all existing edge metal perimeter flashing throughout all roofs. Remove all existing copper to be re-installed (except where damaged) and all painted metal gutters (to be recycled). Verify and confirm damaged gutters with the City's Project Engineer or Project Manager, prior to removal and proper disposal. Saved gutters to be stored per designated location as determined by City's Project Engineer or Project Manager. Remove all existing underlayment, down to existing plywood sheathing: approximately 18,437 SF. Remove and replace with like kind, any damaged wood members throughout, especially under roof overhangs, down to existing roof framing members (removing affected fascia board(s) as necessary.) Removal and disposal of all visible dry rot at existing plywood sheathing, along with framing member replacement must be confirmed with the City's Project Engineer or Project Manager prior to removal and disposal. Replace damaged fascia portions with new to match existing. Paint all fascia boards with one coat of primer and two finish coats to match existing color. Install one layer of self-adhering, high temperature underlayment (Tremco SA -see Attachment) at entire roof over the existing plywood sheathing, at roof valleys, and at the base of chimneys at the roof. Install one layer of mineral surface roll roofing (Powerply Standard - see Attachment) over membrane, throughout roof and around pipe and exhaust ductwork penetrations. Install all valley flashings. Install bonderized and/or hot-dipped, galvanized steel edge metal perimeter flashing, such as Galvannealed A-40/A-60 steel or copper where adjacent to copper gutters. Chosen Contractor shall submit appropriate shop drawings for review and approval prior to order/fabrication. Re-install saved copper gutters. Install new bonderized and/or hot-dipped, galvanized steel edge metal perimeter flashing, such as Galvannealed A-40/A-60 steel. Install new metal gutter to replace existing painted metal ones. Transport the extra stock of tiles from the City's Municipal Services Center to the jobsite. Re-install existing Spanish clay roof tiles, along with new tile to replace broken tile where needed, equally interspersed new with existing, to blend easily. Verify and clear all roof drains and drainage pipes servicing as downspouts. There shall be no clogged drains prior to Final Inspection. Install copper or galv. metal screen gutter guards at all copper or painted metal gutter locations with downspouts for preventative maintenance. Seal all electrical conduit penetrations and any existing openings with proper waterproofing methods where required. Install micro mesh gutter screens to cover gutter opening, by Gutter glove or approved equal. Install new galvanized wire mesh screen covers securely over pipe jacks, to prevent both vandalism and vermin encroachment. The City of Palo Alto, Purchasing and Contract Administration, requests a Bid on behalf of the Public Works Department, Facilities Division for LSCC Phase II Roof Underlayment Replacement Project. Contact Information Ann Marie Romero Contracts Administrator Email: annmarie.romero@cityofpaloalto.org Phone: (650) 329-2271 he City hereby provides notice of California Labor Code section 1771.1(a), which reads: "A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded." It is anticipated that Work on the Project will be required to commence on or about April 1, 2025. The anticipated time of completion is within forty-five (45) calendar days after the commencement date specified in City's Notice to Proceed. Nothing in this provision is intended to bind the City to require commencement of the Work by the preceding time. For all Bids greater than $25,000, Bidders shall submit a Bid security in the amount of not less than ten percent (10%) of the aggregate amount of the Bid including all Bid Alternates. Bid security shall be submitted on or before the Bid due date, in accordance with the Bid Security section of this IFB. For all bids in excess of $25,000, Bid security in the amount of not less than ten percent (10%) of the aggregate amount of the Bid, including all Bid Alternates, is required. Bid security shall be submitted as either surety bond substantially in the form attached to this IFB, or delivered separately on or before the Bid due date in the form of a certified check or cashier's check with reference to this Bid number and project name. The Bid Security of Bidders who do not qualify as the lowest responsible bidder shall be returned to such Bidders no later than sixty (60) days from the date of award of contract unless extended by written agreement. Question Deadline 03/03/2025 at 1:00 PM PT Any Bidder may submit to the Contract Administrator for this IFB a written request for the clarification of any aspect of the Project Specifications or any other related information, or part thereof, which is a part of the IFB. Such request shall be submitted electronically. The City shall electronically respond at least three (3) Business Days prior to the opening of Bids. The City reserves the unfettered right to reject all Bids for any reason or for no reason, to re-advertise a Bid, or to cancel a Bid listing and elect to perform the Project and Work with its own forces. The City reserves the right to reject as non-responsive any Bid which is incomplete, modified, unsigned, or illegible or which is not otherwise submitted in accordance with the requirements of this Invitation for Bids. Pursuant to Public Contract Code Section 7203, if Contractor fails to achieve Final Completion of the entire Work within the Contract Time, including any approved extensions thereto, City may assess liquidated damages on a daily basis for each day of Unexcused Delay in achieving Final Completion, based on the amount of $500 per day, or as otherwise specified in the Special Provisions. Liquidated damages may also be separately assessed for failure to meet milestones specified elsewhere in the Contract Documents, regardless of impact on the time for achieving Final Completion. The assessment of liquidated damages is not a penalty but considered to be a reasonable estimate of the amount of damages City will suffer by delay in completion of the Work. The City is entitled to setoff the amount of liquidated damages assessed against any payments otherwise due to Contractor, including, but not limited to, setoff against release of retention. If the total amount of liquidated damages assessed exceeds the amount of unreleased retention, City is entitled to recover the balance from Contractor or its sureties. Occupancy or use of the Project in whole or in part prior to Final Completion, shall not operate as a waiver of City's right to assess liquidated damages.