This is a service / maintenance or supply contract in Sugar Land, Texas. Contact the soliciting agency for additional information.

The intent of this proposal is for the City to acquire emergency debris monitoring services due to catastrophic circumstances and eliminate immediate threats to life, public health, safety and to prevent damages to public and private property, which is considered essential to ensure economic recovery of the City. The City is requesting proposals from qualified and experienced individuals, firms, corporations, partnerships, or entity who can provide emergency debris monitoring services including, but not limited to, effectively and efficiently monitoring and documenting work and costs associated with the debris removal operations within the City limits. Work under this proposal will be on an "as needed" basis or when Notice to Proceed is given to the contractor(s). Monitoring debris removal operations involves observing and documenting work from collection to disposal to ensure eligibility under FEMA's Public Assistance Program, the FEMA Debris Monitoring Guide, and applicable federal and state regulations. Inadequate monitoring may jeopardize the City's ability to receive FEMA funding. Proper documentation is essential to verify the eligibility of debris operations for reimbursement, ensure costs are reasonable, and confirm compliance with federal procurement rules. The Firm must be knowledgeable in FEMA and insurance reimbursement procedures and demonstrate experience in environmental regulations and permitting. The Firm will also be responsible for staying up-to-date with FEMA and other relevant guidelines, advising the City on maximizing financial recovery through Federal and State grants. The City of Sugar Land (City) is located in eastern Fort Bend County, approximately 20 miles southwest of downtown Houston. It was founded as a sugar plantation in the mid-1800s and incorporated in 1959. The City has a population of approximately 118,498 and covers 42.85 square miles or 27,424.23 acres in city limits. The elevation of most of the city is between 70 and 90 feet (21 and 27 m) above sea level. The City is recognized for its natural beauty, featuring numerous water bodies and expansive tree canopy that enhances the landscape. The City has experienced major storms, hurricanes, and flooding events that generated debris and waste and prompted extensive pre-planning for recovery activities. For informational purposes only, Hurricane Ike (Category 2), made landfall in Sugar Land, Texas in 2008, caused extensive damage to properties within the City and generated approximately 200,000 cubic yards of debris. Hurricane Harvey (Category 4), made landfall in Rockport, Texas in 2017, dropped torrential and unprecedented amounts of rainfall over the area and generated approximately 20,000 cubic yards of debris within the City. Winter Storm Uri occurred in February of 2021 which brought a hard freeze that lasted several days, resulting in significant debris generation. The extreme cold caused vegetation to freeze and die, while pipes burst, flooding homes and producing approximately 35,000 cubic yards of debris. This debris consisted of a mix of white goods, construction & demolition, and vegetative debris. This debris generating event was a challenge due to the delay in debris being removed from residential properties and brought to the curb to be collected. Hurricane Beryl (Category 1), made landfall in Matagorda, Texas in July of 2024, which produced high winds causing extensive damage to properties and generated approximately 187,000 cubic yards of mostly vegetative debris. The volume, type, and timing of disaster-generated debris varies depending on the type and magnitude of the emergency or disaster. The volume provided in this RFP is strictly a planning figure for estimating potential removal and disposal needs, it is not a fixed quantity for the purpose of contractual obligations. The actual volume of debris may be greater than or less than the planning volume. The Firm must have the capability to monitor the collection and disposal of all disaster-generated debris, which may be more than 200,000 cubic yards or less than 20,000 cubic yards, within the specified time. The City will have contract(s) with Debris Removal Contractor(s) to provide debris removal and disposal operations. The Firm is responsible for monitoring debris operations to ensure that debris removal activities claimed to the FEMA PA Program for reimbursement are completed in accordance with contract specifications and other supplemental guidance, PA Program eligibility criteria, and applicable federal, state and local laws, regulations and other requirements. Eligibility activities must be clearly documented on loading tickets, monitoring notes, and summary debris totals. Disaster debris removal involves multiple passes through predetermined zones and rights-of-way, allowing citizens to bring materials to the curb as recovery progresses. The City will define specific procedures based on the disaster's scope and impact. Curbside segregation of debris is a key element of the recovery program, and the Firm will assist with waste segregation and management. The City will designate Debris Management Sites (DMS) for staging and reduction of clean woody, vegetative debris, and construction materials, and will identify landfills for debris disposal. The Firm will provide monitoring services at each DMS, landfill, and during field operations throughout the recovery and cleanup period. Question Deadline 03/03/2025 at 3:00 PM CT Questions Answered and Addenda posted: March 6, 2025, 3:00pm