This is a service / maintenance or supply contract in Oregon, Ohio. Contact the soliciting agency for additional information.

Communications Restrictions Please note the following policy concerning communication between Consultants and the City of Oregon during the announcement and selection process: During the time period between advertisement and the announcement of final consultant selection, communication with consultants (or their agents) shall be limited as follows: Communications which are strictly prohibited: Any discussions or marketing activities related to this specific project. Allowable communications include: Technical or scope of services questions specific to the project or RFP requirements. Project Description The City of Oregon is seeking a qualified consultant to perform preliminary design services for the development of 3roundabouts at the following intersections along Wynn Road: Wynn Road & Brown Road Wynn Road & Pickle Road Wynn Road & Corduroy Road The services include developing preliminary designs to assess the feasibility of the roundabouts, determining right of way requirements, providing cost estimates, and supporting the City's efforts to secure potential grant funding through submissions to relevant agencies. Estimated Construction Cost: N/A Prequalification Requirements Prequalification requirements for this agreement are listed below. For all prequalification categories other than FINANCIAL MANAGEMENT SYSTEM EVALUATION the requirement may be met by the prime consultant or a subconsultant. For agreements that require prequalification in FINANCIAL MANAGEMENT SYSTEM EVALUATION, the prime consultant and all subconsultants that provide engineering and design related services must be prequalified in this category. Engineering and Design Related Services are defined as follows: Program management, construction management, feasibility studies, preliminary engineering, design engineering, surveying, mapping, or architectural related services with respect to a highway construction project subject to 23 U.S.C. 112(a) as defined in 23 U.S.C 112(b)(2)(A); and Professional services of an architectural or engineering nature, as defined by State law (ORC 5526), which are required to or may logically or justifiably be performed or approved by a person licensed, registered, or certified to provide the services with respect to a highway construction project to 23 U.S.C. 112(a) and defined in 40 U.S.C. 1102(2). DESIGN SERVICES: Bicycle Facilities & Enhancement Design; Non-Complex Roadway Design; Safety Study; Limited Right of Way Plan Development; Limited Highway Lighting Design FINANCIAL MANAGEMENT SYSTEM EVALUATION Compliant with Federal Requirements (Prime consultant and subconsultants that provide engineering and design related services must meet this prequalification requirement) Selection Subfactors Experience in designing, planning, and implementing roundabouts in both urban and rural settings, with a focus on similar traffic conditions and environments. Demonstrated understanding of modern roundabout design principles, including traffic flow optimization, safety considerations, and the mitigation of environmental impacts. The consultant should have the following qualifications: In-depth experience in transportation planning and roundabout design. Familiarity with ODOT and FHWA guidelines. Proven track record of successful grant applications and project funding strategies. Experience in stakeholder engagement and public outreach for roundabout projects. Contract Type and Payment Method Refer to the ODOT's Manual for Administration of Contracts for Professional Services, Volume 1: Consultant Contract Administration, Sections 4.3.A and 4.3.B for guidance concerning the appropriate contract type and payment method. Based on this guidance, contract type and payment method will be determined during the scope of services and negotiation process. Estimated Date of Authorization It is anticipated that the selected Consultant will be authorized to proceed by April 2025. Completion Schedule The Consultant shall complete the preliminary design services within an estimated timeframe of 6 months from the Notice to Proceed. The schedule shall be subject to review and adjustment based on coordination with the City of Oregon, agency reviews, and public input. Disadvantaged Business Enterprise (DBE) Participation Goal: NONE Suspended or Debarred Firms Firms included on the current Federal list of firms suspended or debarred are not eligible for selection. Terms and Conditions The Department's Specifications for Consulting Services 2016 Edition will be included in all agreements selected under this request for letters of interest. Compliance with Title VI of the Civil Rights Act of 1964 The City of Oregon, in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all bidders including disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, disability, low-income status, or limited English proficiency in consideration for an award. Selection Procedures The City of Oregon will directly select a consultant based on the Letter of Interest (LoI). The requirements for the LoI and the Programmatic Consultant Selection Rating Form that will be used to select the consultant are shown below. Firms interested in being considered for selection should respond by submitting three (3) copies of the Letter of Interest and one (1) electronic pdf file by email of the entire qualification package to the following address by 4:30 PM on the response due date listed above. Paul Roman, P.E. Director of Public Service City of Oregon 5330 Seaman Road Oregon, Ohio 43616 proman@oregonohio.org Responses received after 4:30 PM on the response due date will not be considered. Scope of Services The Scope of Services document is included below. Requirements for Letters of Interest, Programmatic Selection Process A. Instructions for Preparing and Submitting a Letter of Interest 1. Provide the information requested in the Letter of Interest Content (Item B below), in the same order listed, in a letter signed by an officer of the firm. Do not send additional forms, resumes, brochures, or other material. 2. Letters of Interest shall be limited to ten (10) 8 1/2 " x 11" single sided pages plus two (2) pages for the Project Approach (Item B.5 below). 3. Please adhere to the following requirements in preparing and binding letters of interest: a. Please use a minimum font size of 12-point and maintain margins of 1" on all four sides. b. Page numbers must be centered at the bottom of each page. c. Use 8 1/2 " x 11" paper only. d. Bind letters of interest by stapling at the upper left hand corner only. Do not utilize any other binding system. e. Do not provide tabbed inserts or other features that may interfere with machine copying. B. Letter of Interest Content 1. List the types of services for which your firm is currently prequalified by the Ohio Department of Transportation. 2. List significant subconsultants, their current prequalification categories and the percentage of work to be performed by each subconsultant. 3. List the Project Manager and other key staff members, including key subconsultant staff. Include project engineers for important disciplines and staff members that will be responsible for the work, and the project responsibility of each. Address the experience of the key staff members on similar projects, and the staff qualifications relative to the selection subfactors noted. 4. Describe the capacity of your staff and their ability to perform the work in a timely manner, relative to present workload, and the availability of the assigned staff. 5. Provide a description of your Project Approach, not to exceed two pages. Confirm that the firm has visited the site and address your firm's: 1) Technical approach; 2) Understanding of the project; 3) Qualifications for the project; 4) Knowledge and experience concerning relevant ODOT and local standards, procedures and guidance documents; 5) Innovative ideas; 6) Project specific plan for ensuring increased quality, reduced project delivery time and reduced project costs. Items 1 thru 4 must be included within the 10-page body of the LoI. Remaining space within the ten (10) pages may be utilized to provide personnel resumes or additional information concerning general qualifications.