This is a service / maintenance or supply contract in Edwardsville, Illinois. Contact the soliciting agency for additional information.

Project Description The Board of Trustees of Southern Illinois University governing Southern Illinois University Edwardsville (SIUE) hereby requests letters of interest and statement of qualifications from Mechanical Engineering Firms interested in providing Mechanical Engineering consulting services for various SIUE Mechanical requirements. The selected firm would be requested to provide a variety of studies, site and facility condition inspections and assessments, project development, project designs, construction contract bidding assistance, construction contract oversight, and other mechanical requirements. Construction projects may range from a few thousand to a few million dollars in size, and consulting requirements from a few hours to Master Plans and major building and facility studies and construction documents. Requirements may be emergent and short-fuse in nature or deliberately planned and programmed. The firm will be the Engineer of Record and representative of the University, and work in collaboration with University Facilities Management staff and other University consultants on various facilities projects and requirements. The contract will be awarded for an initial period through June 30, 2026, may be renewed for up to five one-year periods, and will have an estimated maximum value of $550,000 per year. Contracts shall be subject to renewal upon demonstration of satisfactory service, continued need, favorable market conditions, funds appropriated, BEP participation, and responsiveness to requests. There is no guarantee that any work will be assigned. Firms interested in providing such services should be pre-qualified with the Illinois Capital Development Board and certified with the CEI Business Enterprise Program (BEP) if applicable in Mechanical Engineering disciplines. NOTE: You must submit either Form A or Form B in your response. You must submit Utilization plans for both BEP and VOSB with your response. You must be registered with the Illinois State Board of Elections prior to the opening date. Failure to register with the ISBE by opening date and failure to submit Form A or Form B and the Utilization plans will result in your submission being considered as Non-Responsive. Letter Submission The following related criteria will be among those used to evaluate the firms and/or teams requesting consideration for selection: pre-qualification status, location of firm, staff size and disciplines, prior experience and performance of the firm and its key personnel with similar projects and engineering requirements at public institutions, other State clients, or private entities similar to SIUE, and the firm's proposed management approach to this contract, current workload, BEP status and history of accurate cost information. Preference will be given for demonstrated successful performance with multiple projects and engineering requirements for a single owner or client over a multi-year period of time. Though not a requirement, we encourage eligible BEP firms to apply. Proposals should include a complete description of the history, size and capabilities of the submitting firm and a list of projects which demonstrate the firm's level of experience. For each project indicate a knowledgeable reference (name, address and telephone number). Proposals should also describe how the firm will manage their relationship with the University to ensure continuity in key personnel assigned to the contract, effective management and regular reporting of assigned work, and responsiveness to University requirements. As a part of the submission, each team member must include a copy of their CDB Pre-qualification Letter and a copy of their CDB 255 form. Attachments to the 255 form are allowed. Faxed or electronic submittals will not be accepted. Interested firms need to submit only one copy of the attached forms (Contract Certification, Financial Disclosures, IDHR Form, Insurance Checklist, Authority To Do Business in Illinois, State Board of Elections, etc.) and/or (Form A or Form B). A CD or some form of electronic format containing all of the information, including the forms, must be submitted in addition to the number of hard copies (4) required. The electronic format is a requirement. The 30% BEP and 3% VOSB is an aspirational goal for all projects, this can be a combination of subcontractors, suppliers or self-perform, if you are a CEI certified BEP vendor. It is understood that not every project assigned to a retainer consultant may be able to use diverse sub-consultants to the projected utilization levels. However, the consultant is expected to use good faith efforts to achieve the projected utilizations over the life of the retainer contract period. Failure to use good faith efforts to meet projected utilization goals may be grounds to not offer the consultant a contract renewal. The awardee must provide proof of compliance in the form of paid invoices to the Purchasing office. There are no formal bid documents, RFP documents, specifications, drawings, etc. available for this project. The information provided in this posting is the only information that is available. To avoid disqualification, there should be no communication regarding the scope of this project with University staff, faculty, or students other than through Teresa Shipton at (618) 650-3384 or tshipto@siue.edu. Do not contact Bruce Capelle, Campus Architect or any staff member of SIUE Facilities Management. SIUE is an Affirmative Action/Equal Opportunity Employer. Questions concerning the forms may be directed to Teresa Shipton by March 12, 2025 12:00pm CDT. Questions submitted after this date may not receive a response. All parties interested in this information must be in attendance at this place and time. No information will be released after deadline. until the awardees are posted on the Bulletin website. For additional information, contact: Teresa Shipton Purchasing Campus Box 1012 Southern Illinois University Edwardsville Edwardsville, IL 62026-1012 Phone: (618) 650-3384 FAX: (618) 650-3251