Renovation of a residential development in Cortland, New York. Completed plans call for the renovation of a residential development.

The City of Cortland is seeking proposals from qualified firms or individuals to provide Program Delivery and Administrative Services in conjunction with a recently awarded Community Development Block Grant (CDBG) to fund a Housing Rehabilitation Program. M/WBE firms and Section 3 businesses are strongly encouraged to respond. Please direct all questions about this RFP to Eric Mulvihill, Special Projects Manager With $750,000 in NYS CDBG funds, the City will provide assistance to one and two family owner-occupied properties in the form of a 100% deferred payment loan. Structured as a non-interest bearing, 5-year diminishing lien, the loan will only need to be repaid if the house is sold within 5 years of completion of the rehabilitation. Priority will be given to household components that pose a health and safety threat to the occupants. Up to 18% of the grant total may be used for administration and program delivery. Payment will be made for services actually rendered according to pre-determined project milestones. Rehabilitation Grant: 1. Provide final design for all rehabilitation activities; 2. Establish or update eligible contractors list; 3. Identify all eligible properties and contact homeowners; 4. Establish rehabilitation guidelines; 5. Provide client intake and qualification; 6. Perform preliminary property inspections, prepare work write-ups and cost estimates; 7. Assist homeowners in contractor selection Bid all work; 9. Encumber contracts; 10. Prepare loan documents or deferred payment agreements; 11. Work with City's Corporation Counsel placing mortgages on project properties, if required; 12. Provide all necessary final inspections; 13. Act as liaison between City, property owner, and contractor; 14. Monitor total expenditures on all properties and provide data on program for all reports. 15. Provide an EPA Lead Based Paint Risk Assessor to assure program complies with lead based paint hazard requirements. General Administration: 1. Prepare all necessary contract and payment documentation; 2. Develop and maintain separate grant accounting systems; 3. Prepare and submit necessary financial reports to NYS; 4. Prepare and submit status of fund reports and other reports to City as directed; 5. Work with City's contact person to assure all accounting is included in City accounting system. Miscellaneous: 1. Attend Common Council and Department Head meetings, as necessary 2. Advise Common Council and Mayor in all matters relating to grants and NYS regulations; 3. Prepare amendments as necessary; 4. Prepare Environmental Reviews pursuant to NEPA and SEQRA guidelines; 5. Prepare and submit any Status and/or Performance Reports as required by NYS; 6. Prepare and submit MWBE and Section 3 Reports; 7. Prepare all closeout documentation required by NYS for grant upon completion of each; 8. Coordinate FY 2020 Program with other OCR Programs as necessary. 9. Provide lead based paint testing and energy audits for each project. Costs for such services shall be broken out from the overall proposal and provided as a per-project cost. 4. Submission Requirements: A. Statement of qualifications, including identification of at least five similar housing rehabilitation programs that have been administered including program that have used CDBG program income; B. Relevant references (minimum of five) including staff member(s) from NYS OCR that are aware of work experience; C. Management Plan including identification and description of the location in the City of Cortland where client services will be provided; D. Timetable for completion of projects; E. Cost Proposal with milestones for payment. <