Site work and paving for a road / highway in Palo Alto, California. Completed plans call for site work for a road / highway; and for paving for a road / highway.

The City of Palo Alto is seeking bids for the FY2025 Preventive Maintenance Project. This project will involve applying a slurry seal (microsurfacing) treatment to selected roadways to extend pavement life, improve surface conditions, and enhance overall roadway performance. By preserving existing pavement, this effort helps prevent costly repairs and supports the City's long-term infrastructure sustainability goals. The primary objective of this project is to restore and protect road surfaces, ensuring safer and smoother travel for residents, businesses, and visitors. The work will include base failure repairs, crack sealing, microsurfacing, and striping. Along with additional striping improvements in other various location in the City. All work must comply with industry standards and City specifications to achieve high-quality results. Through this project, the City aims to improve the overall Pavement Condition Index (PCI) of its road network, contributing to a well-maintained transportation system. Qualified vendors with experience in slurry seal applications are encouraged to submit bids and be part of this important initiative. Question and Clarifications Due Date and Time: April 15, 2025, 1:00pm Contact Information Nanette Obrien Contract Administrator Email: nanette.obrien@cityofpaloalto.org Phone: (650) 329-2271 City's Responses to Questions: April 17, 2025 It is anticipated that Work on the Project will be required to commence on or about 7/1/2025. The anticipated time of completion is within ninety (90) calendar days after the commencement date specified in City's Notice to Proceed. Nothing in this provision is intended to bind the City to require commencement of the Work by the preceding time. The prime contractor for this work shall possess a valid State of California Contractor's License in the following category or categories: Class A - General Engineering Contractor For all Bids greater than $25,000, Bidders shall submit a Bid security in the amount of not less than ten percent (10%) of the aggregate amount of the Bid including all Bid Alternates. Bid security shall be submitted on or before the Bid due date, in accordance with the Bid Security section of this IFB. Bid security shall be submitted as either surety bond substantially in the form attached to this IFB, or delivered separately on or before the Bid due date in the form of a certified check or cashier's check with reference to this Bid number and project name. The Bid Security of Bidders who do not qualify as the lowest responsible bidder shall be returned to such Bidders no later than sixty (60) days from the date of award of contract unless extended by written agreement. No alternate Bid shall be accepted or considered by the City, unless the City solicits an alternate Bid. Prior to the date and time set for the opening of Bids, a Bidder who has submitted a bid and accepted the terms and conditions in the City's electronic procurement system, may withdraw its bid by clicking "Unsubmit" at any time before the deadline for the receipt of Bids as specified in the IFB. No Bidder may withdraw its Bid for a period of ninety (90) days after the date set for the opening of Bids or until the City returns the Bid Security, subject to applicable California Law and Palo Alto Municipal Code Section 2.30.460(c), whichever occurs first. The City may exercise its discretion to waive minor irregularities, defects or informalities in the Bids, so long as the waiver would not affect the amount of the Bid or give the Bidder an advantage over others. The City reserves the unfettered right to reject all Bids for any reason or for no reason, to re-advertise a Bid, or to cancel a Bid listing and elect to perform the Project and Work with its own forces. The City reserves the right to reject as non-responsive any Bid which is incomplete, modified, unsigned, or illegible or which is not otherwise submitted in accordance with the requirements of this Invitation for Bids. Within ten (10) business days of issuance of the Notice of Award, the selected Bidder shall furn Pursuant to Public Contract Code Section 7203, if Contractor fails to achieve Final Completion of the entire Work within the Contract Time, including any approved extensions thereto, City may assess liquidated damages on a daily basis for each day of Unexcused Delay in achieving Final Completion, based on the amount of One Thousand seven hundred eighty two dollars and twenty six cents ( $1,782.26) per day, or as otherwise specified in the Special Provisions. Liquidated damages may also be separately assessed for failure to meet milestones specified elsewhere in the Contract Documents, regardless of impact on the time for achieving Final Completion. The assessment of liquidated damages is not a penalty but considered to be a reasonable estimate of the amount of damages City will suffer by delay in completion of the Work. The City is entitled to setoff the amount of liquidated damages assessed against any payments otherwise due to Contractor, including, but not limited to, setoff against release of retention. If the total amount of liquidated damages assessed exceeds the amount of unreleased retention, City is entitled to recover the balance from Contractor or its sureties. Occupancy or use of the Project in whole or in part prior to Final Completion, shall not operate as a waiver of City's right to assess liquidated damages.