Renovation of a water / sewer project in Maryville, Tennessee. Completed plans call for the renovation of a water / sewer project.

The City of Alcoa (COA) is issuing a Request for Proposals (RFP's) from vendors/contractors (Contractors) for the replacement of the existing traveling screen at the City's raw water intake on the Little River, just off Sam Houston School Rd, Maryville, TN. Submitters shall be responsible for the early delivery of their proposal. It is preferred that all RFP are submitted in a PDF format via email as an attachment or link with the subject heading: "Raw Water Intake Traveling Screen Replacement". Proposals in PDF format may be e-mailed to: dmarcum@cityofalcoa-tn.gov, and also 2) ssnoderly@cityofalcoa-tn.gov. Mailed or hand-delivered RFP's should be labeled "Raw Water Intake Traveling Screen Replacement" and should be submitted on an external USB drive and sent to: David Marcum, PE Public Works & Engineering Senior Civil Engineer City of Alcoa 725 Universal Street Alcoa, Tennessee 37701 A written summary of the meeting will be provided via email to those in attendance by no later than Wednesday, May 14th, 2025. Additional questions, requests for information, etc. from attendees shall be submitted via email to David Marcum (dmarcum@cityofalcoa-tn.gov) by no later than 2:00 pm., Wednesday, May 21st, 2025. Contractors who are unable to attend this conference may schedule a separate visit. Proposals received from firms who fail to attend the conference WILL NOT BE OPENED FOR CONSIDERATION. Qualified contractors will be provided with written summaries from the stated conference, and all separate meetings. The existing traveling screen was installed as part of the Raw Water Intakes original construction in 1970. The existing screen is a Model 45A Water Traveling Screens manufactured by Link-Belt Engineering Group. The existing screens are powered by a three-phase 480 volt, 1 HP motor having an electrical disconnect panel located just adjacent to the upper "doghouse" of the screen assembly. The Contractor for this work will be provided electricity for the replacement screens at the existing disconnect; Any and all electrical work, including all labor, equipment, and materials, necessary for the proper connection of the replacement screens, including the acquisition of and payment for applicable permits, shall be the Contractor's responsibility. The COA consultant's inspection of the steel structure on which the Link-Belt 45A was installed indicate it to be in good condition and will require no repairs or alterations, aside from those necessary for the Contractor's installation of their replacement screen assembly. Such modifications shall be included in the total price of the Contractor's proposal. Removal and proper disposal of the existing Link-Belt 45A assembly shall be included in the Contractor's proposal. The contractor shall make a good-faith effort to recycle materials from the existing screens, with proceeds from recycling retained by the contractor. Any modifications to the existing piping that supplies finished water to or removes wash water from the replacement screens shall be the Contractor's responsibility, and costs for the same shall be included in the Proposal. PDF files of available documentation of the existing traveling screens are available upon request from David Marcum, (865) 380-4800. (e) Neither the COA nor their consultants are liable for incurred costs or expenses in the development of the proposed RFP. (f) Additional questions may be directed to: Russell Whitehead, COA Water Treatment Plant Supervisor, (865) 380-4921; Shane Snoderly, COA Public Works & Engineering Director, (865) 380-4800; David Marcum, COA Senior Civil Engineer, (865) 380-4800. 2. REQUIREMENTS As noted above, the successful Contractor shall be responsible for all materials, labor, equipment, and other services (e.g. crane rental) necessary for complete replacement of the COA's existing Link-Belt 45A Water Traveling Screens. This shall be a "turn-key" project, with the Contractor responsible for removal of the existing screen assembly and the installation of a complete, compatible, and fully operational traveling screen. Each contractor shall include in their Proposal a thorough description and engineering, with preliminary shop drawings, of the proposed replacement screen assembly that will be necessary for a complete evaluation of the proposed replacement screen by COA and consultant staff. Each Proposal shall include the total cost of the removal of the existing screen assembly and the turn-key installation of the replacement. The contractor shall break down the total cost of their proposal to include, as a minimum, the following subtotals: Mobilization; Removal of the existing screen assembly; Total cost of the proposed screen assembly including all ancillary equipment, hardware, etc.; Freight; and Labor and equipment, including all necessary subcontractor services such as crane(s) and crane operator(s) and all required startup services. The proposal shall include a written summary of the Contractor's proposed schedule and a written, sequential plan for the removal of the existing screen assembly and installation of the replacement screens. Necessary lead times for procurement and delivery of all equipment and materials shall be included in the project schedule. The Contractor shall be responsible for all shipping and freight costs associated with the equipment and materials and shall be responsible for the delivery, unloading, and safekeeping of the same prior to installation. The manufacturer's warranty information for the screen assembly and other installed equipment and materials shall be included in the proposal. The Contractor shall include a minimum warranty of twelve (12) months from the date of the COA's acceptance of the new screen for all labor, equipment, and materials; The Contractor shall be responsible for the complete cost of any and all repairs within the specified period. Each proposal shall also include the name and location of no less than five (5) similar projects completed by the Contractor with the past five (5) years. A point of contact for the owner of each project shall be included noting their name, telephone number, and email address. Each proposal shall also include the following information for the Contractor's facility that will be responsible for service of the replacement screen after its installation: Location; Point(s) of contact including telephone number and email address; Description of services available at the facility; and Description of services available from field services dispatched from the facility. The complete proposal package shall include, at a minimum, the following information: Complete price breakdown as defined above; Relevant project experience; Schedule including all lead times for equipment; Written summary of the sequence of operations for the entire removal and replacement; and Information related to the continued service and OEM support for the screen. Including warranty information. Signed copies of the Iran Divestment Act Certification and the Non-Boycott of Isreal Certification. EVALUATION OF PROPOSALS COA and consultant staff will evaluate the Proposals received for this work using, as a minimum, the following criteria: Contractor's experience and success with similar projects; Proximity and scope of services available post-installation; Contractor's previous experience with COA and other utilities; The timeline proposed for the work; Warranty information; Clarity and comprehensiveness of the RFP; and Total cost of the proposal. This solicitation has been developed in accordance with Title VI of the Civil Rights Act of 1964 which provides that no person shall, on the grounds of race, sex, age, national origin, or disabling condition, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.