This is a service / maintenance or supply contract in Chapel Hill, North Carolina. Contact the soliciting agency for additional information.

The Town of Chapel Hill (TOCH) is seeking bids from qualified vendors for custodial services for four (4) locations managed by the Affordable Housing & Community Connections Department: Administration Office Building, Community Connect Center, Craig-Gomains Community Center, and Airport Gardens Community Space. Bidders must submit pricing for each location. Chapel Hill's standard contract for services is attached to this announcement. All questions about this bid package and its requirements must be sent in writing to Ryan Campbell, Assistant Director of Affordable Housing and Community Connections, at rcampbell@townofchapelhill.org by Thursday, May 8, 2025. Responses to questions received will be published as an addendum on the Town's website by 5:00 PM on Friday, May 9, 2025. The Town of Chapel Hill reserves the right to reject any and all bids for any reason or no reason and to accept the bid most favorable to the Town of Chapel Hill. Any bid may be withdrawn up until the due date and time set for bids. Any bid not so withdrawn shall constitute an irrevocable offer to provide services set forth in the Contract until one or more of the bids have been duly accepted. The bidder's attention is directed to the fact that the information submitted on the bid form will be considered an integral part of the Contract executed with the successful bidder. All bids received will be examined promptly after opening, and an award will be made soon thereafter. The submission of a bid from any interested Contractor is in itself evidence that the Contractor has (a) examined the Contract for Custodial Services and Bid Letting Documents thoroughly, and (b) visited the site(s) where the work is to be performed and familiarized themselves with all conditions affecting their bid and the possible performance of the work. The bid of the lowest responsive/responsible bidder(s) will be accepted. The lowest responsive/responsible bidder(s) shall mean the bidder(s) who provide(s) the lowest bid, to render the services set forth in the agreement and who is known to be fit and capable of performing the services bid upon. The Town specifically reserves the right to reject any and all bids, accept any or all parts of a bid, increase or decrease the quantity for required services to meet additional or reduced requirements, or re-solicit bids on the required services, or to reject any and all bids and formally advertise for bids on the required services or portions thereof. All prospective bidders are to take special notice that performing the work per specifications as well as cost will be an important factor in determining selection of the contractor. Only contractors with a demonstrated ability to provide the requested cleaning services will be awarded this contract. July 1, 2025: Start Date. Contract Period The initial term of performance of this contract will be for a period from July 1, 2025 through June 30, 2026. Upon mutual agreement between the Town and the Contractor, the contract may be extended for additional periods. All changes in the terms and conditions of this contract must be confirmed in the form of a written amendment, which is to be approved by the purchasing agent. Cancellation This contract may be cancelled at any time by reason of unsatisfactory performance or other default of the Contractor upon thirty (30) days' prior written notice by the Contracting Agency. Unsatisfactory performances by the contractor shall be defined as, any occasion when the contractor fails to satisfactorily correct a deficiency after written or e-mail notification. The deficiency notice will detail the nature of the discrepancy, the corrective action requested and specify a reasonable time schedule for correction of the deficiency. Sub-Contracting is Not Permitted The Contractor shall perform the duties described in the contract. Sub-contracting with another provider is not permitted