Renovation of a conference / convention center in Macon, Georgia. Completed plans call for the renovation of a conference / convention center.

**As of September 3, 2025 project has been canceled. As of this time it is unknown if an when project will rebid. Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to participate in the solicitation process. Additionally, respondents are encouraged to use M/W/DBE subcontractors where possible. Small and other disadvantaged businesses requiring assistance with the competitive process can contact Charise Stephens, Small Business Affairs at (478) 300-2297 or cstephens@maconbibb.us . The deadline for submitting questions is Friday, July 18, 2025, by 3:00 p.m. All questions must be emailed to Ntharpe@maconbibb.us Macon-Bibb County is seeking bids from qualified contractor to furnish, install, configure modern, high-performance Audio-Visual systems for five (5) conference rooms located at Macon-Bibb County City Hall, located on 700 Poplar Street, Macon, Georgia. Contractor shall furnish all equipment, materials, integration, training, and support services necessary to ensure a fully functional Audio-Visual System for each of the five (5) conference rooms. Equipment and Technology Each conference room shall be equipped with the following (or approved equivalent) o Display System o 75"- 85" 4K UHD commercial-grade displays or projection systems suitable to room size and lighting o Wall mounts or ceiling mounts o Video Conferencing System o Integrated PTZ (pan-tilt-zoom) cameras with auto-tracking capability o All-in-one or modular systems compatible with Zoom, Microsoft Teams, Google Meet, and WebEx o High-quality microphones (ceiling, tabletop, or beamforming) and in-room speakers o Audio System o Integrated sound system with in-ceiling or wall-mounted speakers o Echo cancellation and noise suppression features o Audio DSP processor where applicable o Control System o Wall-mounted or tabletop touch panel controllers (e.g., Crestron, Extron, or AMX) o Control of lighting, AV input selection, display power, and volume o Connectivity o Wired HDMI inputs and wireless content-sharing capability (e.g., Barco ClickShare, Mersive Solstice, or equivalent) o Cable management solutions and required ports for laptops/devices o Network Integration o Secure integration into the County's network (in coordination with IT) o Remote system management capabilities o Installation and Integration o Site visits and room assessments prior to installation o Professional installation and configuration of all equipment o Integration with existing infrastructure (power, data, network) o Testing and commissioning to verify functionality o Compliance with all applicable building codes and electrical standards o Training o On-site training sessions for designated staff o User manuals and quick start guides for each conference room o Support documentation to include wiring diagrams and equipment list o Warranty and Support o Minimum 1 year warranty on all equipment and workmanship o Provide optional extended support plans o Remote diagnostics and troubleshooting capability o Project Timeline o Project Start: Within 15 business days of contract award o Completion Deadline: within 60 calendar days of project start o Deliverables o Fully installed and operational AV systems in five (5) conference rooms o Training for staff and IT support team o Final documentation package