Site work and outdoor lighting for a playground / park / athletic field in Bend, Oregon. Conceptual plans call for site work for a playground / park / athletic field; and for outdoor lighting for a playground / park / athletic field.

After review of the proposals received, the Bend Park and Recreation District has determined that it is in the district’s best interest to cancel this solicitation. Bend Park and Recreation District will receive Bids for Sports field and pickleball court lighting for the Pine Nursery Phase 5 Project. This program provides DarkSky International certification for outdoor sports lighting (OSL) facilities, specifically the lighting of outdoor playing field surfaces illuminated by sports lighting equipment designed forthat purpose. DarkSky certifications and awards are reserved for outdoor lighting that has been proven to significantly reduce light pollution relative to non-certified facilities of similar functionality. This procurement is part of the larger Pine Nursery Park Phase 5 project. The District will be hiring a General Contractor to manage the construction of this project, which includes installation of lighting systems at the existing sports fields and the new pickleball courts. The selected Proposer must coordinate closely with the District's Project Manager and the General Contractor to ensure timely delivery of all lighting components in alignment with the construction schedule. The District anticipates executing a contract by September 24, 2025 ; Anticipated completion by February 27, 2026 The estimated value is $1,125,000. Sports Field Lighting, Sports Field Lighting - The following background is provided for the reader to better understand the rationale within this document. Outdoor Sports Lighting Program Sports lighting applications have a high potential for light pollution due to the brighter than normal lighting equipment required for playing sports. Sports lighting luminaires are often cited as nuisance lighting, as they can be excessively glaring and can be seen from great distances away from the playing field. Changing sports lighting from metal halide lamps to LED lighting systems provides an opportunity to improve sports lighting and reduce light pollution, because the beam of light and the light levels provided by LEDS can be more precisely controlled. By using improved optical controls to limit the light to the area of play, proper shielding to minimize offsite glare, dimming controls, and timing controls, the effectiveness of lighting a sports field is increased while energy use and light pollution are decreased. This theory was put to test at a proposed sporting complex in Sahuarita, Arizona, United States, at a site that was near the Whipple Observatory on Mt. Hopkins in Southern Arizona. In this case, the lighting design team met with the observatory personnel and city leaders to discuss whether it might be possible to light a sporting complex without compromising the needs of astronomers and others for dark, unpolluted skies, and without providing light levels or glare that would annoy neighbors. The goals of the project were focused on the need for minimizing light pollution, glare, and light trespass while also allowing for recreational activities during nighttime hours. A solution was put in place that satisfied everyone. The results are shown below. After the installation was completed, a group of DarkSky advocates including members of the DarkSky Technical Committee gathered at the site and took measurements that could then be used to establish criteria for future installations. The DarkSky Approved Outdoor Sports Lighting Program criteria were therefore established from a proven installation that meets DarkSky objectives, and has proven to meet astronomical observers' needs as well. This project proved that lighted sporting venues and dark sky initiatives can coexist. Questions due to BPRD August 6, 2025 at 4:00 pm Proposers with technical questions regarding the project, or requests for clarification or change, should be directed to Bronwen Mastro, at (541) 706-6152, or bronwenm@bendparksandrec.org and must be received by the date and time in the Schedule in Section 1 of the RFP. Proposers with non-technical inquires may contact JoAnna Edwards, Contracts and Procurement Coordinator at (541) 706-6102 or joanna@bendparksandrec.org.