This is a service / maintenance or supply contract in North Liberty, Iowa. Contact the soliciting agency for additional information.

All work and materials shall comply with the general provisions, exhibits, proposal form, and proposed contract now on file with the City Clerk and available online. All proposals shall be valid for 120 days. The City reserves the right to reject any and all proposals, to waive informalities or technicalities, and to enter into such contract, as it shall deem to be in the best interest of the City. Length of contract will be for a period of approximately one (1) year, with one additional three (3) year extension, during which time services may be terminated "without cause" by a thirty (30) day written notice by either party or "for cause" in the event security clearance and/or prohibited activities agreements are breached. The initial contract term shall run from the negotiated start date (no later than October 1, 2025) to October 1, 2026. The extension is not guaranteed and would be subject to continued satisfactory and consistent performance by the Contractor in accordance with recognized industry standards - as determined solely by the City. No price escalation will be allowed during the initial one-year term of the contract. If it is mutually decided to extend the contract by three years and the Contractor requests a price increase (for example, for an unexpected increase in cost of supplies), the Contractor shall provide sufficient written certification and documentation to substantiate the request. The City reserves the right to accept or reject price increases, to negotiate more favorable terms, or to terminate on October 1, 2026, without cost to the future performance of the contract. The agreement is between the City of North Liberty and the Contractor. As such, the City will rely on the Contractor to provide all personnel and services, without utilizing subcontractors. The proposal for janitorial services will indicate that the Contractor is the sole provider and will be able to independently fulfill the contract. The Contractor acknowledges that the City requires a screening (including background checks and fingerprints) on the Contractor's employees that will be assigned to the requirements in the contract. A three-week notice will be required prior to any new employees working on City premises to allow the City enough time to conduct the screening and make a decision. The employees will be able to work in the City buildings only after approval has been given by the North Liberty Police Department and they have signed a confidentiality waiver. All screening information will be obtained and retained by the North Liberty Police Department and not for dissemination. The contract cannot begin until a proper Certificate of Insurance has been reviewed and approved. A copy of a current Certificate of Insurance shall be included with the proposal. Insurance requirements are listed in Exhibit C - Proposed Contract.