This is a service / maintenance or supply contract in Kilgore, Texas. Contact the soliciting agency for additional information.

East Texas Council of Governments (ETCOG) is a voluntary association of counties, cities, school districts and special districts within a fourteen-county East Texas region. ETCOG assists local governments in planning for common needs, cooperating for mutual benefit and coordinating sound regional development. Either directly or through contractors, ETCOG provides programs and services for East Texas seniors, employers, and job seekers. ETCOG also builds the 9-1-1 emergency call delivery system, provides peace officer training and homeland security planning services; and delivers rural transportation services, business finance programs, grant writing services and environmental grant funding for the region. The selected consultant will perform the following tasks, per the TxDOT Coordination Plan Guidebook; the schedules that are contained in the Guidebook (see especially Timeline 2 in Appendix M); and using the tools and methodologies as described in the Guidebook and its appendices Task 1: Project Management o Conduct a kickoff meeting with the Agency and the Regional Coordination Committee (RCC) members To go over the tasks, the preliminary schedule of tasks and deliverables and clarify the divisions of responsibilities and the role of the RCC [Note: the Agency might also seek the consultant's help in inviting additional individuals to join the RCC in order to broaden representation of the organizations serving the target populations). o Revise the project timeline as needed per discussions at the kick-off meeting. o Schedule and conduct monthly check-in calls with the Agency's project manager o Prepare and submit monthly progress reports to the Agency Task 2: Stakeholder and Public Engagement o Prepare and submit a stakeholder/community engagement plan and communication plan o Schedule and conduct stakeholder surveys/interviews, rider surveys and/or focus groups, and public meetings, as per the Coordination Guidebook o Engage representatives from target populations and relevant agencies via the RCC and provider survey effort in Task 3. Task 3: Existing Conditions Analysis o Prepare a geographic assessment o Prepare a demographic assessment including the Transit Needs Index (TNI) map o Prepare an assessment of transportation services in the region that provide trips to the target populations; this effort will include conducting a survey of such transportation providers and preparing profiles of each of the transportation providers. o Identify instances of service duplication and service gaps instances of unmet transportation needs o Prepare and submit a Task 3 Technical Memorandum on the findings from this task o Conduct a workshop (Workshop #1) for the RCC where the existing conditions, the instances of duplication and service gaps and instances of unmet needs are presented and discussed, and at which the consultant will help the RCC prioritize the unmet needs Task 4: Prepare the Interim Plan o Compile the findings from the preceding tasks into Chapters 1 through 6 of the Interim Plan, per the required format in the Coordination Guidebook o Submit the Interim Plan to the RCC for review, and revise the Interim Plan o Revise Chapters 1 through 6 as needed per feedback from the RCC: {Note, the Agency must submit the Interim Plan to TxDOT by March 2026.] o Conduct any "missing activities" and revise the Interim Plam, as needed per instructions from TxDOT stemming from its review of the Interim Plan. Task 5: Goals and Strategies o Develop matrices of goals and strategies that trace back to the unmet needs prioritized in the Interim Plan o Prepare and submit a Task 5 Technical Memorandum that introduces and discusses these matrices o Conduct a workshop (Workshop #2) for the RCC where the goals and strategies are presented and discussed, and at which the consultant will help the RCC prioritize the goals and strategies o Revise the matrices per discussions at the workshop Task 6: Draft Final Plan and Final Plan o Prepare and submit Draft Final Plan o Review the Final Plan per Agency/RCC feedback o Help the Agency promulgate the stakeholder/community review of the Draft Final Plan o Present to the Agency/RCC suggested changes based on the stakeholder/community feedback, and come to a consensus on final changes o Prepare and submit Final Plan, including all supporting data and documentation and required signatures Questions Due Friday, August 15, 2025 Staff Responses Post Wednesday, August 20, 2025 RFP date notes: Write: Company Name, RFP# TRPMC-25RFP, Tuesday, August 25, 2025, in bottom left-hand corner of the outermost Return Envelope/Package NOTE: Emailed, telephone, & facsimile bid submissions are not allowed in response to this RFP. . Proposers must email Christine Weems at christine.weems@etcog.org to request an 'Access Link' by 11:00 A.M., Monday, August 25, 2025, if not sooner, to receive digital upload purposes.Access code requests by phone, voicemail, or past the noted deadline date/time above will not be accepted, no exceptions. The method of Contractor Selection has not been Determined at this time.