Site work and new construction of a water / sewer project in Santa Fe, New Mexico. Completed plans call for the construction of a water / sewer project; and for site work for a water / sewer project.

The purpose of the RFQ is to solicit statement of qualifications to establish a shortlist of qualified Design Build Teams (DBT) for the procurement of The City of Santa Fe (City) is issuing this RFQ to identify and shortlist highly qualified Design Build Teams (Teams) with the necessary Progressive Design-Build project delivery expertise, experience, and capacity for the design and construction of a partially or completely new Wastewater Reclamation Facility (WRF) to serve the City based on the Scope of Procurement defined in this solicitation. Deadline for Written Questions: September 10, 2025, 5:00pm Response to Written Questions: September 17, 2025, 5:00pm Wastewater has assigned a Procurement Manager who is responsible for the conduct of this procurement whose name, address, telephone number, and email address are listed below: Name Sergio Sandoval, Engineer Associate Telephone Number (505) 955-4630 Email savalorsandoval@santafenm.gov. Any inquiries or requests regarding this procurement should be submitted via online. The City seeks the most resource-efficient solution to meet water quality standards over the next 30 to 50 years. Whether the new WRF involves complete replacement or incorporates existing components, uninterrupted operation of the current facility must be maintained throughout the project. Teams are strongly encouraged (but not required) to conduct a thorough assessment of the existing site and treatment infrastructure. Where existing components are determined to be in excellent condition, capable of effective integration into the new process design, and provide a cost-effective alternative, their reuse is encouraged (but not required) to reduce the overall lifecycle cost of the new WRF. Upgrades to existing structures will be considered only if those structures are deemed suitable for repurposing in a manner that maintains continuous treatment operations and ensures compliance with both current and anticipated future effluent requirements. Specific existing components may be incorporated into the proposed WRF design where practical. Utilizing a Progressive Design-Build project delivery method, the City is seeking to plan, design, and construct an updated WRF. The project will include the design and construction of a new 7.0 MGD ADMMF WRF integrating components of the existing (WRF) where feasible. The Design-Build team is encouraged--but not required--to evaluate and propose opportunities to reuse or renovate the existing infrastructure as a potential cost-savings measure. The existing WRF must remain in operation throughout the construction and commissioning phase of the new WRF. The new facility will need to be designed to meet hydraulic design flow of 7.0 MGD average daily flow and 18.3 MGD peaked hourly flow (PHF). Effluent quality shall meet or exceed the requirements of the current NPDES discharge permit for the Santa Fe River. The design shall also consider the additive alternatives listed below. The Maximum Allowable Construction Cost (MACC) for this project (all phases) is $220,000,000 exclusive of NMGRT. A Proposed Lump Sum Cost will not be required until Phase II of the RFP process. Phase II Teams will be compensated for their submittal. The Design-Build Team will be fully responsible for defining, planning, and executing the commissioning approach for the new WRF. The City is relying on the team, as the Subject Matter Expert (SME), to determine the most appropriate scope, sequence, and duration of commissioning activities to ensure that all systems and processes function as intended and meet regulatory, operational, and performance standards. The commissioning shall include at a minimum but not be limited to: Functional Testing (dry and wet as applicable) Influent lift station Screening and grit systems Biological Nitrogen Removal (BNR) process Membrane Bioreactor (MBR) filtration and membrane systems Disinfection systems (Ultraviolet) Reuse pumping and storage system integration Emergency Stand-by power systems Heating, Ventilation, and Air Conditioning (HVAC) and plumbing in support buildings Septage receiving station functionality Bulk water and sludge handling facilities (if applicable) Performance Testing - Conduct performance test to validate plant design criteria, including: Hydraulic capacity Nutrient removal (Total Nitrogen and Total Phosphorus compliance) Design flux rate Disinfection efficacy Supervisory Control and Data Acquisition (SCADA)/control functionality and alarm verification Provide a comprehensive commissioning report with performance summaries, testing results, and system adjustments Operator Training - deliver comprehensive on-site training to facility operators, covering: Process operations and troubleshooting for each major system Routine and preventive maintenance procedures Membrane care and cleaning Clean-in-place, sterilize-in-place (CIP, SIP) Emergency operations and backup power protocols SCADA navigation, alarm response, and data logging Provide bound and digital training materials, Standard Operating Procedures (SOPs), and Operations and Maintenance (O&M) manuals Enter all pertinent equipment into city's Computer Maintenance Management System (CMMS) Data Entry This project will also include a minimum 6 months of O&M Support services post-commissioning: On-Site Operational Support - Provide two site visits per month for: Hands-on troubleshooting and performance optimization Assistance with process modifications and seasonal adjustments Operator coaching and review of data trends Remote Monitoring and Consultation Provide remote process oversight and support via phone, email, and data review Monthly review of operational data with performance memos and recommendations Preventive Maintenance & Vendor Coordination Review O&M schedules with plant staff Assist with warranty issues and vendor follow-up for performance-related concerns Validate Preventative Maintenance (PM) procedures for all major equipment (blowers, pumps, UV, membranes, HVAC etc.) System Optimization Report -At the end of the 6-month support period, submit a summary report detailing: Operational performance Issues encountered and resolved Long-term optimization recommendations Training gaps or additional resource needs 5.4. CLARIFICATION Following the initial evaluation, the potential best value Offeror may be asked to enter into a Clarification Phase. This crucial phase, guided by Attachment I (Clarification Phase Guide), serves as a 'setting expectations' process to ensure mutual understanding between the City and the Offeror. It provides an opportunity for both parties to clarify any aspects of the proposal and RFP, address identified issues, mitigate risks, and develop a comprehensive Weekly Risk Report (Attachment J). Depending on the outcome of the initial evaluation or the Clarification Phase, the City may request a Best and Final Offer (BAFO). The Offeror will conclude the Clarification Phase with a presentation at the Clarification Meeting, demonstrating a clear and aligned understanding of the project's requirements and expectations. 5.5. AWARD The City will notify each offeror in writing of the City's decision. The City reserves the right to reject any or all proposals and to award more than one offeror and to a offeror other than the lowest-priced offeror. The decision of the RFP award(s) by the City is final. The City at its sole discretion may decide to take no procurement action as a result of the RFP and/or may re-issue all or portions of the RFP. The City reserves the right to accept or reject without consideration proposals that do not address the full requirements of the RFP or that do not reach the designated address and contact before the proposal due date and time identified. The final award(s) is/are dependent upon the Offeror's Scope of Work (SOW) being acceptable to the City. Proposals and contents provided by the Offeror will be considered contractual obligations. Any new or unique requirements included in the proposal can be added or amended, at the City's sole option, to the final contract. Obligations of confidentiality will be an important condition of resulting contracts. The selected Offeror and all employees performing duties on this project will be required to keep all aspects of this project in confidence unless otherwise allowed by the City. All Offeror's performance may be tracked by the Department POC through the Weekly Risk Report System (See Attachment J). Scope- The purpose of the RFQ is to solicit statement of qualifications to establish a shortlist of qualified Design Build Teams (DBT) for the procurement of The City of Santa Fe (City) is issuing this RFQ to identify and shortlist highly qualified Design Build Teams (Teams) with the necessary Progressive Design-Build project delivery expertise, experience, and capacity for the design and construction of a partially or completely new Wastewater Reclamation Facility (WRF) to serve the City based on the Scope of Procurement defined in this solicitaion. The project will include the design and construction of a new 7.0 MGD ADMMF WRF integrating components of the existing (WRF) where feasible