This is a service / maintenance or supply contract in Schenectady, New York. Contact the soliciting agency for additional information.

2025 Duct Cleaning for ODH Campus in Schenectady County The Office for People With Developmental Disabilities (OPWDD) Contract Management Unit on behalf of Capital District Developmental Disabilities State Operations Office (DDSOO) is soliciting quotes from responsible and qualified contractors to perform Duct Cleaning for ODH Campus located at 500 Balltown Rd., Schenectady, NY 12304. Please see Scope of Work and Mandatory Requirements on the following pages for additional details. Services are to be completed within thirty (30) working days of Contract approval. Any delay in ability to complete services within thirty (30) days due to weather or any other reason must be agreed upon by OPWDD and Contractor. References and insurances are required. Duct Cleaning for ODH Campus DESCRIPTION: Clean the duct work in Buildings #1, 2, 3, 4, 9, 10, 11, and 12. The vendor will in a professional manner, provide all labor and materials necessary to complete the work in compliance of the work scope description. Any architectural drawings if supplied, should be followed unless otherwise approved. Work is to be completed within 30 days of award, unless modified below. This is a NYS Public Works project, and prevailing wages are to be paid. Site must be cleaned, and all materials secured at the end of each workday. Absolutely no scraps, especially fasteners, are to be left unsecured. Upon completion of duct cleaning, before removal of equipment and scaffolding, contractor is to schedule a quality control and quality assurance inspection with Plant Superintendent. SCOPE OF WORK: includes, but is not necessarily limited to the following: 1. HVAC Duct cleaning throughout Buildings #1,2,3,4,9,10,11, and 12 at the Capital District DDSO Campus. 2. Cleaning of the ducts will be done by roto brushing the inside of the duct. 3. A HEPA filtered vacuum is required. 4. The cleaning will be done in all main ducts and smaller ducts that take off from the main. 5. All lines will be sanitized with a disinfectant approved for public use by OSHA. 6. SDS sheets are required for all chemicals being used. 7. Work will be done on the weekends and off hours. 8. All supply and return grates will be removed and cleaned until free of debris and reinstalled securely. Primary Designated Contact Information: Heather Frantz, CMS 1 26 Center Circle Wassaic, NY 12592 845-877-6821 x3323 heather.m.frantz@opwdd.ny.gov Secondary Designated Contact Information: Rebecca Whitaker, CMS 2 26 Center Circle Wassaic, NY 12592 845-877-6821 x3704 rebecca.j.whitaker@opwdd.ny.gov Secondary Designated Contact Information: Laura Pushkarsh, Associate Director of Contracts 26 Center Circle Wassaic, NY 12592 845-877-6821 x3274 laura.x.pushkarsh@opwdd.ny.gov Secondary Designated Contact Information: Deborah Klase, Associate Director of Contracts 26 Center Circle Wassaic, NY 12592 845-877-6821 x3327 deborah.c.klase@opwdd.ny.gov Questions regarding the bid process for this procurement should be submitted via email to: Heather.m.frantz@opwdd.ny.gov This is a Request for Quote (RFQ), not a formal Invitation for Bid (IFB). OPWDD will select the responsible and responsive Bidder that will provide the lowest Total Cost for Duct Cleaning for ODH Campus. A Bidder is to be defined as a vendor who submits a quote in response to this RFQ. Do not alter the Cost Proposal Form or leave any omissions or your quote may not be considered. Only proposals judged to be responsive to the submission requirements set forth in this RFQ will be evaluated. OPWDD reserves the right to reject any and all offers. OPWDD reserves the right to confirm any Contractor has the ability to perform the required services as outlined in the Scope of Work. In the event of a tie bid, the award will be made by random selection. Random selection will be made utilizing online If the Bidder submits a cost proposal which contains mathematical errors, the Total Cost for Duct Cleaning for ODH Campus will be calculated using the pricing submitted for Labor Cost, Materials/Parts Cost, Equipment Cost, and Overhead Cost. The successful Bidder will be a NYS Small Business, and/or MWBE-certified pursuant to Article 15-A of the New York State Executive Law, or SDVOB-certified pursuant to Article 17-B of the New York State Executive Law. State Finance Law 160 (8), defines the terms "small business concern" or "small business" as meaning a business which is resident in New York state, independently owned and operated, not dominant in its field, and employs one hundred or less persons. OPWDD Rights 1) OPWDD reserves the right to use any and all ideas presented in any response to the RFQ. Selection or rejection of any proposal does not affect this right. OPWDD shall also have unlimited rights to disclose or duplicate, for any purpose whatsoever, all information or other work product developed, derived, documented, or furnished by the Bidder under any agreement resulting from this RFQ. 2) In the event of contract award, all documentation produced as part of the contract will become the exclusive property of OPWDD. OPWDD reserves a royalty free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use such documentation and to authorize others to do so. 3) OPWDD reserves the right to: a. Reject any or all proposals received in response to this RFQ (Request for Quote); b. Withdraw the RFQ at any time, at the agency's sole discretion; c. Make an award under the RFQ in whole or in part; d. Disqualify any Bidder whose conduct or proposal fails to conform to the requirements of this RFQ. Selection may also include such issues as past performance; e. Seek clarifications and revisions of proposals; f. Use proposal information obtained through site visits, management interviews and the State's investigation of a bidder's qualifications, experience, ability or financial standing, and any material or information submitted by the bidder in response to the agency's request for clarifying information in the course of evaluation and/or selection under the RFQ; g. Bidders are cautioned to verify their quotes before submission, as amendments to quotes or requests for withdrawal of quotes received by the Commissioner after the time specified for the RFQ Due Date may not be considered; h. Prior to the RFQ Due Date, amend the RFQ specifications to correct errors or oversights, or to supply additional information, as it becomes available; i. Prior to the RFQ Due Date, direct bidders to submit proposal modifications addressing subsequent RFQ amendments; j. Change any of the scheduled dates, including start dates, stated herein upon notice to the Bidders; k. Eliminate any mandatory, non-material specifications that cannot be complied with by all of the prospective bidders; l. Waive any requirements that are not material; m. Accept and consider for contract award quotes with non-material quote deviations or non-material quote defects such as errors, technicalities, irregularities, or omissions; n. Negotiate with the successful bidder within the scope of the RFQ in the best interests of the state; o. Conduct contract negotiations with the next responsible bidder, should the agency be unsuccessful in negotiating with the selected bidder; p. Utilize any and all ideas submitted in the proposals received; q. Unless otherwise specified in the solicitation, every offer is firm and not revocable for a period of 120 days from the RFQ Due Date; and, r. Require clarification at any time during the procurement process and/or require correction of arithmetic or other apparent errors for the purpose of assuring a full and complete understanding of a bidders proposal and/or to determine a bidders compliance with the requirements of the solicitation.