This is a service / maintenance or supply contract in Somerville, Massachusetts. Contact the soliciting agency for additional information.

The labor and equipment required to inspect, maintain, and repair the PoolPak dehumidification equipment Scope of Work Section 1: Maintenance Visit - Six Visits per Year 1. Inspect fan belts for wear and replace as necessary. Adjust belt tension. a. The Vendor's quoted price will include up to four (4) belt changes per year. If more than four (4) sets are required during the term of this Agreement, the Vendor will notify the City and bill for further replacements according to the labor and supply rates indicated on the Price Form. 2. Lubricate fan and motor bearings. Check bearing locking collars to make sure they are tight. 3. Inspect return and supply air filters and replace as necessary. a. The Vendor's quoted price will include up to four (4) filter changes per year. If more than four (4) sets are required during the term of this Agreement, the Vendor will notify the City and bill for further replacements according to the labor and supply rates indicated on the Price Form. 4. Check compressor oil level. 5. Check and record system suction and discharge operation pressures. 6. Check refrigerant sight glasses for proper refrigerant charge. 7. Check fresh air, bypass, and discharge air dampers for proper operation. 8. Wash evaporator, reheat, and remote condenser coils as necessary. 9. Check control panel for proper operation. Run unit air heating, air cooling, water heating, and dehumidification modes. 10. Check and record the following in the pool area: a. Air temperature b. Relative humidity c. Pool water temperature 11. Submit a maintenance report via email to the DPW Commissioner or Designee following each quarterly maintenance agreement. The maintenance report will include, at a minimum, the following information: a. List of all parts replaced during the maintenance visit. b. Troubleshooting to control panel c. Any needed repairs identified during the maintenance visit. The report will indicate priority repairs and mid- to long-range repairs for planning purposes. Section 2: On-Call and Emergency Repair Services The Vendor will provide 24-hour on-call repair and emergency services for the PoolPak upon request. Repair services will include, but are not limited to, mechanical, electrical and instrumentation services. A. On-Call Repair Service 1. Scheduled On-Call Repair (non-emergency) service under this Agreement will be performed during normal working hours, 7:00 AM - 4:30 PM, Monday through Friday. 2. For On-Call Repairs (non-emergency), the DPW Commissioner or Designee will submit a written service request via email. 3. The Vendor will provide written quotes for any and all work costing over $9,999, according to the hourly labor and supply rates indicated on the Price Form. Quotes will be presented to the City, in writing, no more than two (2) business days after the needed repair is identified. 4. The DPW Commissioner or Designee must authorize any and all work in writing before work can begin. The Vendor will not begin any work that has not been authorized in writing by the DPW Commissioner or Designee, and for which no approved Purchase Order has been issued. 5. The Vendor will not begin any work for which an approved Purchase Order has not been issued. The Vendor assumes all risks and financial liability for any services rendered without proper authorization and approved Purchase Order. B. Emergency Repair Service 1. In the event of an emergency, the Vendor will present the City with a written price estimate before starting any work, according to the hourly labor rates and supply rates included on the Price Form. 2. Any and all emergency work must be authorized in writing by the DPW Commissioner or Designee before work can begin. 3. The Vendor's repair technician(s) will arrive at the designated job site no more than one (1) hour after the DPW Commissioner or Designee has requested emergency repair service. 4. The Vendor will provide emergency contact information including, but not limited to, service email address(es); and an after-hours phone answering service, or a cell phone number that is available twenty-four (24) hours per day, seven (7) days per week. A passive answering machine is not acceptable By signing this quotation, the vendor acknowledges and agrees to the following terms and conditions (herein and attached hereto): Unless otherwise stated, the quantities set forth are ESTIMATES ONLY. The City reserves the right to purchase the items specified in any amount less than the estimated amount. The City is exempt from the following taxes: sales, excise and Federal transportation. The City reserves the right to reject any or all quotes when the City determines that it is in the best interest of the City to do so. The City will award the contract to the responsible vendor offering the needed quality of supply or service at the lowest quotation. All supplies must be properly packaged; damaged supplies will not be accepted. Rejected supplies will be returned to the vendor at the vendor's sole risk and expense. Where the unit price and the total price are at variance, the unit price will prevail.