Renovation of a residential development in Rocky Mount, North Carolina. Completed plans call for the renovation of a residential development.

The services to be performed pursuant to this Contract shall be those specified under the planning, pre-rehabilitation, and rehabilitation supervision phases below for the Housing Repair Program. The activities shall be performed in accordance with the provisions of this Contract and all attachments or supplements hereto. The Contractor shall perform all services covered by this Contract in accordance with applicable federal, state, and local laws, ordinances, rules, and regulations. The City may, from time to time, request changes in the Scope of Services to be performed hereunder. Such changes, including any increase or decrease in the amount of the Contractor's compensation, if mutually agreed upon by and between the city and the Contractor, shall be incorporated in written amendments to this Contract. HOUSING REPAIR PROGRAM ACTIVITIES: The Contractor shall be responsible for performing a rehabilitation needs assessment and cost estimate for homeownerrequested corrective actions with follow-up monitoring until project completion in a manner satisfactory to the City. Projects will include the following activities: Phase I - Planning phase: a. Perform one or more inspections of each residential home to document existing conditions; b. Prepare an existing and, if needed, a proposed floor plan of the house; c. Document existing conditions with photos; d. Request environmental testing for eligible homes. 1. Lead testing (pre-1978 homes with repairs exceeding $25,000) 2. Environmental Reviews (Federal Funded Projects) e. Prepare a rehabilitation/construction work write-up up including results of inspection, recommended remediation tasks and materials needed that meet the City's minimum housing code requirements, and a rehabilitation/construction cost estimate. At a minimum, the write-up should detail: 1. Describe specific rehabilitation need(s); 2. Prioritize need(s), if more than one; and 3. Estimate the cost for labor and materials required for each need. 4. Have the homeowner sign and date the work write-up f. Revise residential rehabilitation write-ups, if needed. Phase II - Pre-Rehabilitation: a. Manage and attend pre-bid on-site meetings with qualified construction contractors. Qualified contractors are required to: 1. Hold a contractor's license issued by the State of North Carolina. 2. Not be listed on any local, state, or federal debarment list; 3. Have a Unique Entity Identifier (UEI) number and registered with the Central Contractor Registry; and 4. Be Renovation, Repair, and Painting certified and must follow lead safe work practices to prevent lead contamination for work performed in homes built before 1978; and b. Answer any questions the bidders may have during the bidding process. Phase III - Rehabilitation Supervision: . Prior to the start of work, schedule a Preconstruction Conference with the homeowner and the contractor. Establish start and completion dates for the work to be performed at the conference; b. Provide the City with an executed "Notice to Proceed" prior to start of rehabilitation; c. At least once before any payments to the contractor are dispersed or as often as deemed necessary, monitor the contractor onsite during the construction period to make sure that the work is being done according to the work write-up (which is made a part of the rehabilitation contract by reference), and in a timely manner. A minimum of two (2) on-site visits; d. Provide photos of completed work; and e. At project completion, perform final inspection, and ensure the following forms are executed: 1. Contractor's Release of Liens 2. Certificate of Final Inspection 3. Owner Certificate of Satisfaction For purchasing division processing, please provide your company's Federal Employer Identification Number or alternate identification number (e.g. Social Security Number). Pursuant to North Carolina General Statute 132-1.10(b) this identification number shall not be released to the public. This page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available for public inspection. In compliance with this Invitation for Bid (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein. By executing this proposal, the undersigned Vendor certifies that this proposal is submitted competitively and without collusion (G.S. 143-54), that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that it is not an ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor's knowledge and belief, that it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or State department or the City. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any City Employee associated with the preparing plans, specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public Contract of any gift from anyone with a Contract with the City, or from any person seeking to do business with the City. By execution of this response to the IFB, the undersigned certifies, for your entire organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any employees of your organization. Failure to execute/sign proposal prior to submittal shall render proposal invalid and it WILL BE REJECTED. Late proposals cannot be accepted. If any or all parts of this proposal are accepted by the City of Rocky Mount, an authorized representative of the City of Rocky Mount Purchasing Office shall affix his/her signature hereto and this document and all provisions of this Invitation for Bid along with the Vendor proposal response and the written results of any negotiations shall then constitute the written agreement between the parties. A copy of this acceptance will be forwarded to the successful Vendor(s). The City of Rocky Mount, Department of Housing and Community Development, is seeking to establish a contract with a qualified firm experienced in residential rehabilitation and building inspection services. The selected contractor will be responsible for performing comprehensive rehabilitation needs assessments, preparing detailed written construction estimates (including quantities and required materials), and providing ongoing project monitoring for homes participating in the City's Housing Repair Program. This program is designed to assist eligible homeowners with necessary repairs to improve housing conditions, ensure compliance with applicable building codes, and promote safe and sustainable neighbourhoods. The contracted firm will work closely with City staff to ensure that all rehabilitation activities are conducted in accordance with program guidelines, funding requirements, and applicable federal, state, and local regulations. Quotes shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto. The mission of the Housing and Community Development Department is to boost housing supply, improve housing choice, advance housing affordability, and restore vibrancy to all Rocky Mount neighbourhoods. The City of Rocky Mount is offering a grant for up to $20,000 for homeowners to have eligible repairs to their homes that are at least forty (40) years old. Eligible repairs include energy efficiency improvements (i.e., replacement windows and doors), system upgrades (i.e., plumbing, electrical, and HVAC), roof repair and/or replacement, water heater replacement, lead, mold, or asbestos abatement, and accessibility features for entering and exiting the home. The Housing Repair Program is funded by the state grant allocation. The City plans to complete up to 30 homes. IMPORTANT NOTE: It is the responsibility of the Vendor to have the signed quote physically in this Office by the specified time and date quotes are due, regardless of the method of delivery. This is an absolute requirement. The time of delivery will be marked on each quote when received, and any quote received after the submission deadline will not be accepted or evaluated. All projects under this Agreement shall be fully completed no later than May 30, 2026. All properties shall have successfully passed all required inspections and obtained all applicable approvals no later than June 17, 2026. The Contractor shall ensure that all work is performed in accordance with applicable codes, regulations, and standards necessary to obtain inspection approval by the stated deadline. The Bidder has the responsibility to make a good faith effort to solicit minority proposals and to attain the aspirational ten percent (10%) goal. We encourage all Bidders, even MWBE/HUBs, to obtain the aspirational goal where subcontracting and supplier opportunities exist. Use the table below to note the MWBE businesses that will be used as suppliers or subcontractors for this contract. The services to be performed pursuant to this Contract shall be those specified under the planning, pre-rehabilitation, and rehabilitation supervision phases below for the Housing Repair Program. The activities shall be performed in accordance with the provisions of this Contract and all attachments or supplements hereto. The Contractor shall perform all services covered by this Contract in accordance with applicable federal, state, and local laws, ordinances, rules, and regulations. The City may, from time to time, request changes in the Scope of Services to be performed hereunder. Such changes, including any increase or decrease in the amount of the Contractor's compensation, if mutually agreed upon by and between the city and the Contractor, shall be incorporated in written amendments to this Contract. Vendor shall describe the organizational and operational structure it proposes to utilize for the work described in this IFB and identify the responsibilities to be assigned to each person Vendor proposes to staff the work. In the event acceptance criteria for any work or deliverables are not described in contract documents or work orders hereunder, the City shall have the obligation to notify Vendor, in writing, ten (10) calendar days following completion of such work or deliverable described in the Contract that it is not acceptable. The notice shall specify in reasonable detail the reason(s) it is unacceptable. Acceptance by the City shall not be unreasonably withheld but may be conditioned or delayed as required for reasonable review, evaluation, installation, or testing, as applicable, of the work or deliverable. Final acceptance is expressly conditioned upon completion of all applicable assessment procedures. Should the work or deliverables fail to meet any requirements, acceptance criteria, or otherwise fail to conform to the contract, the City may exercise any and all rights hereunder, including, for deliverables, such rights provided by the Uniform Commercial Code as adopted in North Carolina. The parties agree that the calculation of actual damages resulting from failure to meet the following performance standards is extremely difficult, if not impossible, to calculate accurately, and the parties also agree that the compensation identified for such failures is a reasonable estimate of damages resulting from a failure to meet the performance standard described. Notwithstanding any other provision herein, liquidated damages shall not be subject to a limitation on damages or limit of liability for damages that otherwise may be applicable to recoverable damages. Question Deadline 11/04/2025 Provide Responses to Questions City Thursday, November 6, 2025. Direct all inquiries concerning this IFB to: Fantashia Dickens, Purchasing Associate III Email: Fantashia.Dickens@rockymountnc.gov Phone: 252-972-1352. The City reserves the following rights, which may be exercised at the City's sole discretion To supplement, amend, substitute or otherwise modify this IFB at any time; To cancel this IFB with or without the substitution of another IFB; To take any action affecting this IFB, this IFB process, or the Services or facilities subject to this IFB that would be in the best interests of the City; To issue additional requests for information; To require one or more Service Providers to supplement, clarify or provide additional information in order for the City to evaluate the Proposals submitted; To conduct investigations with respect to the qualifications and experience of each Service Provider; To waive any defect or irregularity in any Proposal received; To reject any or all Proposals; To share the Proposals with City employees other than the Evaluation Committee or City advisory committees as deemed necessary; To award all, none, or any part of the Services that is in the best interest of the City, with one or more of the Service Providers responding, which may be done with or without re-solicitation. To discuss and negotiate with selected Service Provider(s) any terms and conditions in the Proposals including but not limited to financial terms; and To enter into any Contract deemed by the City to be in the best interest of the City, with one or more of the Service Providers responding.