Site work and paving for a road / highway in Pinedale, Wyoming. Completed plans call for site work for a road / highway; and for paving for a road / highway.

The Town of Pinedale, hereinafter referred to as the Town seeks qualified bids for those services described below. B. REQUEST FOR BID TERMS AND CONDITIONS Introduction All bids must conform to the following terms and conditions. Specifications The work to be performed is described in Exhibit A. Confidentiality Proposers must treat all documents and information provided by the Town including this Request for Bids, as confidential. Public Statements No Bidder shall make any public statement in relation to this Request for Bid without prior written consent from the Town. Independent Proposer The Bidder shall function as an independent Bidder for the purposes of the Contract arising out of a bid, and shall not be considered an employee of the Town of Pinedale for any purpose. The Bidder shall assume sole responsibility for any debts or liabilities that may be incurred by the Bidder in fulfilling the terms of said Contract, and shall be solely responsible for the payment of all federal, state and local taxes which may accrue because of said Contract. Nothing in said Contract shall be interpreted as authorizing the Proposer or its agents and/or employees to act as an agent or representative for or on behalf of the Town of Pinedale or to incur any obligation of any kind on the behalf of the Town. The Bidder agrees that no health/hospitalization benefits, workers' compensation and/or similar benefits available to Town of Pinedale employees will inure to the benefit of the Bidder or the Bidder's agents and/or employees because of said Contract. General Conditions The following general conditions apply: 1. The Town reserves the right to reject any and all bids. If the contract is awarded it shall be to the lowest bidder who shall be determined qualified and responsible in the sole discretion of the Town Council. 2. The lowest bidder will be determined by the contractor who will be able to provide the highest estimated quantity of applied material within the required project budget. 3. The Town may cancel this Request for Bid or amend its contents at any time prior to acceptance of a bid. 4. If no bid is acceptable, then the Town may re-issue the Request for Bid. 5. The award of a bid shall not be deemed final unless and until a written contract is successfully negotiated and approved by Town in a form acceptable to the Town. Billing The Bidder will coordinate with the Town to set up billing schedule. All billings must be accompanied by a sworn voucher. C. INSURANCE It is required that bidders carry insurance in the minimum amounts set forth below. 1. Workers' Compensation (as required by the State of Wyoming) 2. Comprehensive General Liability naming the Town of Pinedale as additional insured with a waiver of subrogation. Limits: $1,000,000 per occurrence for Bodily Injury $1,000,000 per occurrence for Property Damage $2,000,000 aggregate 3. Bid security in the form of a certified check, cashier's check or bid bond in the amount of not less than five percent (5%) of the bid lump sum shall accompany each bid. The bid security will be retained by the Town of Pinedale as liquidated damages should the successful bidder refuse or fail to enter into contract agreement within ten (10) days after notification of award. 4. The successful Bidder will be required to furnish Performance and Payment Bonds, each in the amount of not less than 100% of the contract price. The warranty period is for one year. General inquiries will only be accepted on or before 12:00 PM on Thursday September 24, 2020. Town of Pinedale Town Council review and selection of Bidder: Monday, September 28, 2020 at 5:00 PM Review of Responses/Follow up with Respondents (if necessary) / Selection: Wednesday, September 30, 2020, at 12:00 PM Any questions must be submitted in writing and sent via email to kevinmitchell@townofpinedale.us or presented in person at the Town Hall. General inquires may be submitted in person, by e-mail or by telephone (307) 367-4136. General inquiries will only be accepted on or before the time and date as specified in Section D. F. ADDENDA: In the event it becomes necessary to revise any part of the Request for Bid, an addenda will be provided to all Bidders still under consideration at the time the addendum is issued. If any Bidder has reason to doubt whether the Town is aware of the Bidder's interest, it is the responsibility of the Bidder to notify the Town to be sure that addenda are received. The Bidder shall notify the Town of interest in person, by e-mail at kevinmitchell@townofpinedale.us, or by telephone (307) 367-4136. G. PROPOSAL FORMAT: To be considered to perform the Services, the Bidder must submit a Bid demonstrating the following: 1. Proposal Letter 2. Qualification Statement including: Company Information (Name, Address, Contacts, Phone, email) Ownership Information (MWBE) and Qualifications of Supervisory Team/Management The Proposer's experience in providing the services requested in Exhibit A (years of service, scope of work, etc.) Relevant information regarding the Proposer's experience 4. Completion of included Bid Form (page 6 of bid package) 5. A list of equipment to be used to complete the job 6. Proposed Project Schedule 7. Proof of Liability and workman's compensation insurance 8. Bid security in the form of a certified check, cashier's check or bid bond in the amount of not less than five percent (5%) of the bid lump sum shall accompany each bid. The bid security will be retained by the Town of Pinedale as liquidated damages should the successful bidder refuse or fail to enter into contract agreement within ten (10) days after notification of award. 9. The Town shall reserve the right to reject a bid based on inadequate equipment to do the job in a safe and efficient manner. 10. The contractor shall provide three references, for municipal or similar type work. The Town reserves the right to reject the bid with lack of acceptable recommendations. Exhibit A Project Cost The total project cost should not exceed $25,000. Crack Seal Priorities Crack sealing shall be completed on Priority 1 Locations first followed by Priority 2 and Priority 3 areas. Crack Sealing shall be completed as follows. Priority 1 1. Buckboard Road Priority 2 1. S Fremont Avenue 2. S Sublette Avenue 3. S Bridger Avenue Priority 3 1. B Street 2. A Street 3. E Mapfel Street 4. E Washington Street 5. E Charles Street A map of the streets is included on pages 7-9 of this RFB. Priorities may be adjusted by Town Staff pending the Prebid Meeting and input from the selected contract. Crack Seal Specifications General reference for product and installation methods shall conform to the Wyoming Department of Transportation, Standard Specifications for Road and Bridge Construction, 2010 Edition, Section 403. Plant Mix Placement Crack Sealing. Project Specifications 1. Crack seal product shall meet either M 324 Type 1 WY Modified or M 324 Type IV WY Modified specifications. A written submittal shall be provided to the Town of Pinedale prior to beginning work with the product specifications, and preparation/installation procedures. 2. Sealing shall include sealing of all cracks and transitions between concrete and asphalt within the street. 3. The contractor should provide the net weight tickets for all of the crack seal material pallets used. 4. All cracks shall be routered in accordance with Table 403.4.3-1. 5. Previously sealed cracks that have reopened shall be blown out with high pressure air and resealed. 6. All edges (between asphalt and concrete) shall be cleaned with hire pressure air prior to sealing. 7. The contractor is responsible for cleaning resulting debris. 8. Crack seal shall consist of a 3" over band between asphalt and concrete joints. 9. All Crack Seal shall be applied in Flush Configuration or as approved on site by the Town of Pinedale. 10. Contractor to provide Traffic Control as needed for the project. Road closures will not be allowed during the work. The contractor is responsible for proper safety procedures and traffic control during all aspects of construction. 11. All work shall be warrantied for a period of one year. Project Schedule This project shall be completed by October 31, 2020. The contractor may work weekends with Town approval. The liquidated damages will be $500 per day beyond the completion date. Vicinity Map Priority 1 Map Priority 1 and 2 Map Town of Pinedale Crack Seal Project 2020 Bid Form Total project budget = $25,000 Item Description Quantity Units Unit Price Total Price Mobilization 1.0 LS Crack Seal LB Traffic Control 1.0 LS TOTAL $25,000 *This unit price shall include mobilization, traffic control, bonding, materials, and application. If the Town amends the project to include additional crack seal, the Town may increase the number of pounds of material using the unit price provided above.