1. Unless applying as an Independent Contractor, the vendor shall be in compliance with the applicable provisions of the State Worker's Compensation Insurance laws. The owner agrees to accept all responsibility for liabilities incurred by the rented equipment during the term of operations to which it is assigned. The owner further agrees that the City of Pawtucket, the Director, his agents, and employees be held harmless from any and all claims and actions whatsoever that arise from his/her operations. 2. All equipment must be registered, inspected and insured. If equipment is a nonregistered piece of equipment, copies of a bill-of-sale, title or other proof of ownership must be presented. 3. Hired equipment shall meet minimum safety standards. Safety lighting on all hired equipment must conform to Department requirements. The Department reserves the right to refuse the use of a piece of hired equipment if, in the opinion of a supervisor, the equipment is not able to do the job required. To qualify for approval, your vehicle must pass inspection with the equipment attached. You must call the City's Public Works Office to arrange for this inspection. 4. To ensure adequate response, all vehicles must be equipped with cellular phones. This contact information must be listed on the bid form. The complete package of application containing all documents required in this section should be submitted to: Department of Public Works / City of Pawtucket 250 Armistice Blvd. Pawtucket, RI 02860 Attn. Joey Wilson
1. The original signed Indemnification Agreement (Form A). 2. Information on vehicle/equipment that is available for hire by the City of Pawtucket (Form B). 3. Signed Contractor Information form (Form C) 4. Signed Anti-Kickback Acknowledgment form (Form D) 5. If applying as an independent contractor, a copy of the DWC-11-IC - Notice of Designation as an Independent Contractor form must be submitted. It is important to understand that it is the Contractors responsibility to file this form with the Department of Labor and Training. This form will not be considered valid by the City of Pawtucket until such time as it can be verified with Rhode Island DLT. If the Contractor is already designated as an Independent Contractor for the City of Pawtucket, please provide a copy in your submission. . If not registered as an Independent Contractor for the City of Pawtucket with the RI Department of Labor, Workers' Compensation Insurance must be supplied as required by the General Laws of Rhode Island. Employers' liability must be at a minimum of $500,000. 7. All applicants must submit a completed W-9 tax form with application. 8. For each and every vehicle that is listed on the bid form you MUST provide the following: a) Copies of Valid registrations for all listed vehicles b) Copies of bill-of-sales, titles, or other proof of ownership for nonregistered equipment. 9. Vehicles listed must be insured. Insurance must meet the minimum amounts as listed below. Bid packets maybe submitted at any time but will not be processed for approval until the packet is complete. Proof of insurance must be submitted by December 3, 2021. a) Comprehensive General Liability Insurance (The City of Pawtucket shall be named as an additional insured on the vendor's Comprehensive General Liability Policy and Automobile Liability Policy) Combined Single Limit not less than $1,000,000 each occurrence for bodily Injury and property damage. b) Automobile Liability Insurance Combined Single Limit not less than $1,000,000 each occurrence for bodily Injury and property damage including non-owned and/or hired vehicle coverage. OR Bodily Injury, per person, $500,000/ Bodily Injury, $1,000,000 per accident/ Property Damage, $500,000 per accident including nonowned and/or hired vehicle coverage on Accord Form (see attached sample). c) Insurance must be in effect per the above date until March 31, 2022. Insurance renewals during this timeframe is the responsibility of the policy holder, any laps or notice of cancelation will result in the vendor being removed from the cities plow list for the remainder of the season. D) The City will be issuing a $1,000 sign on bonus to all vendors (name that appears on the W-9). The first payment of $500 will be paid in conjunction with the first storm and the balance will be paid at the end of the season. To be eligible for the balance of the sign on bonus all trucks and attendance for storms is required. The Method of Contractor Selection has not been determined at this time. *The list of planholders and/or interested bidders is not being tracked by the stakeholders involved with this project. If you are an interested contractor and wish to be listed as a bidder, please notify our editorial staff at addtobidlist@constructconnect.com.
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