Deadline to Submit Questions 29-November-2021
Addendum (if necessary) Issued 1-December-2021 for upgrades at the Supervisory Control and Data Acquisition (SCADA) building located at 1111 5th Avenue South, Jacksonville Beach 32250. The successful respondent will be responsible for the removal and disposal of old and installation of new furniture for a complete "turnkey" solution of video wall and furniture upgrades at SCADA as described in this solicitation. This will be a non-exclusive contract. The City intends to award the bid to the lowest responsive, responsible bidder(s) as determined solely by the City to be in its best interest. In addition, the City, reserves the right to cancel this bid, to reject any and all bids, to waive any and all informalities and/or irregularities, or to re-advertise with either the identical or revised specifications, if it is deemed to be in the best interest of the City to do so. The City reserves the right to award this contract to one or more firms. In the event of a multiple award, the City may designate a Primary and Secondary Contractor. The Secondary Contractor may be used if the Primary Contractor is unable to cope with demand, or should lead times or standards of performance become unacceptable to the City requirements, or if the contract is terminated for cause or convenience. The contract will be awarded based on Bid Item I on the attached Bid Tender Form. Submit completed package one (1) original plus three (3) copies and one (1) USB thumb drive in one sealed envelope. Packages received without the requested information or quantities may be rejected. It is incumbent upon the bidder to ensure that all copies of the bid package submittals are complete and exact replicas of each other. Clearly mark the submittal envelope with the BID number, BID title and Bidder name. It is incumbent upon the bidder to ensure that bid package submittals are received by the Property and Procurement Division on time. Submissions received after the due date and time will not be considered. A. General. It is the purpose and intent of this bid to secure the supplies and/or services listed herein for the City of Jacksonville Beach, Jacksonville Beach, Florida, hereinafter called the "CITY."
B. Time for CITY Acceptance. Unless otherwise specified herein, the submitter will allow sixty (60) days from the last date for the receiving of bids for acceptance of its submittals by the CITY.
C. Effective Contract Term Start Date. The effective contract term start date shall be the date of award by the CITY or date of Notice to Proceed, whichever is later.
D. Extension of Contract. If the CITY should have a need to re-advertise for responses, the Contract resulting from this bid shall automatically be extended month-to-month past its term end date. This mandatory extension will allow the CITY to receive and assess responses, to award a new contract, and to ensure a smooth, cooperative and seamless transition between contractors; to minimize impact and disruption to customers; and, to maintain safety and health standards.
E. Contract Termination. Subject to a thirty (30) day written notice, the CITY reserves the right to terminate the resulting contract for the following causes:
1) The CONTRACTOR fails to perform the work in a satisfactory manner as determined by the CITY.
2) The CONTRACTOR fails to perform the work in a timely manner as determined by the CITY.
3) For convenience. By the CITY, effective upon the receipt of notice by CONTRACTOR. The CITY's performance and obligation to pay under this Agreement is contingent upon annual appropriations. The CITY should be given at least a 90-day notice of cancellation, non-renewal, adverse change or increase in rates. (If applicable). The CITY reserves the right to waive formalities or informalities in bids and to reject any or all bids or portions of bids, or to accept any bids or portions of bids deemed to be in the best interest(s) of the CITY or to negotiate or not negotiate with the bidder. CITY executed Performance and Payment Bonds on the prescribed forms each in an amount of one-hundred percent (100%)
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