This is a service / maintenance or supply contract in Lake Hamilton, Arkansas. Contact the soliciting agency for additional information.

The following words, terms, and phrases, when used in this document, shall have the following meaning. Bidder means the individual, firm, partnership, or corporation offering a bid in response to this invitation to bid. The terms vendor and seller are synonymous with Bidder. City means the City of Hot Springs, Arkansas, a municipal corporation and its authorized agents. The terms owner or buyer are synonymous with City. Contractor means the individual, firm, partnership, or corporation to whom a contract or purchase order is awarded as a result of this invitation to bid. ITB means an invitation to bid and includes the entire bid packet issued by the City for this procurement. The City reserves the right to test or inspect proposed bid items in order to determine the lowest responsive bidder Any questions or requests for clarification concerning the bid or bid specifications may be made in person, by phone, by electronic mail, or in writing to the City of Hot Springs, Purchasing Office, PO Box 6300, Hot Springs, AR 71902; or 324 Malvern, Hot Springs, AR 71901, (501) 321-6830, or emailed to purchasing@Cityhs.net. Any such questions or requests must be submitted not less than 5 working days prior to the bid opening date. Should the question(s) pose substantial issues, the City may ask that they be submitted in writing. If such an inquiry results in a change in the bid or the specifications, such change will be put in writing, time permitting, and provided to all those who have received the bid request. This procedure shall be followed in order to ensure competitive fairness by providing all prospective bidders with the same information. Bidders should rely on written information (as opposed to verbal information) in preparing bids. The City reserves the right to reject any or all bids, to waive minor irregularities and/or formalities as determined by the City, to award the bid by item or groups of items or in total, and/or to award the bid in the manner most advantageous to the City. The City reserves the right to purchase additional units at its discretion, within a reasonable time, at the bid unit price, upon the concurrence of the Bidder