Any questions or requests for clarification concerning the bid or bid specifications may be made in person, by phone, by electronic mail, or in writing to the City of Hot Springs, Purchasing Office, PO Box 6300, Hot Springs, AR 71902; or 324 Malvern, Hot Springs, AR 71901, (501) 321-6830, or emailed to purchasing@Cityhs.net. Any such questions or requests must be submitted not less than 5 working days prior to the bid opening date. Should the question(s) pose substantial issues, the City may ask that they be submitted in writing. If such an inquiry results in a change in the bid or the specifications, such change will be put in writing, time permitting, and provided to all those who have received the bid request. This procedure shall be followed in order to ensure competitive fairness by providing all prospective bidders with the same information. Bidders should rely on written information (as opposed to verbal information) in preparing bids. The City of Hot Springs is accepting bids for an Annual Contract for Vegetation Removal on Pipeline from Lakeside Water Plant, 300 Pineland, Dr., to Wildcat Road and from Wildcat Road to Lake Ricks Dam; Sanderson Dam, Dillon Dam, Bethel Dam, and Ricks Dam. Bid prices shall remain in effect for a period of 12 months from bid award date. Contract will allow four (4) 12-month extensions upon mutual consent by city and vendor. The terms of this contract shall be renewed upon expiration for additional 12-month terms unless either party terminates this agreement by giving written notice. Service is anticipated once annually but is subject to change based on environmental conditions. All bid prices shall be lump sum by location and each removal/treatment period; and shall include any mobilization and demobilization fees.
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