These bids will subsequently be considered for award by the Commissioners Court of Glasscock County. The Commissioners Court may, at its discretion, award to more than one bidder. Each bid should include: 1) the unit price per cubic yard (or per ton) bid for the specified graded base material and 2) the location in Glasscock County of the pit or stockpiled material; and shall be signed by the Bidder. Each bid must be submitted in a sealed envelope addressed to the Glasscock County Judge. The envelope should have the name of the Bidder and "January 2022 Graded Base Bid" typed or written on the outside of the envelope. If submitted by mail or delivery service, the sealed envelope containing the bid must be enclosed in another envelope addressed to the Glasscock County Judge, P.O. Box 67, 117 E. Currie Street, Garden City, Texas 79739. Any bid received after the time and date specified will not be considered. Glasscock County reserves the right to reject any or all bids, to waive any technicalities, informalities or minor defects, or to accept the proposal or proposals they deem to be in the best interest of Glasscock County, including awarding to more than one bidder. Material Specifications Successful Bidder(s) shall furnish uncontaminated material of uniform quality that meets the following specifications from the 2014 Edition of the Texas Department of Transportation Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges: Graded Base shall be o Grade 1, Type A material, in accordance with the requirements for 1) gradation, 2) liquid limit and 3) plasticity index, as set forth in Table 1 - Material Requirements under Item 247 - Flexible Base. Additives such as lime, cement, fly ash, or other materials shall not be used to modify aggregates in order to meet these requirements, or o Modified Grade 1 (maximum size material <1 1/2 "), Type A material, in accordance with the requirements for 1) gradation, 2) liquid limit and 3) plasticity index, as set forth in Table 1 - Material Requirements under Item 247 - Flexible Base. Additives such as lime, cement, fly ash, or other materials shall not be used to modify aggregates in order to meet these requirements. Before any material is purchased by the County, the successful bidder(s) may be required to submit to the County a report from an acceptable testing laboratory certifying that the material to be purchased meets or exceeds these material specifications. Address questions concerning these specifications or bid procedures to Don W. Bonifay, Engineer for Glasscock County, at donbonifay@gmail.com, or (432) 230-6815. Measurement and Delivery The specified material shall be supplied and measured by the cubic yard or by the ton. Conversion factor between cubic yards and tons will be assumed to be 1.25 tons/cubic yard unless bidder submits proof of a different conversion factor which must be confirmed by the County's Engineer. When invoicing, daily individual tickets showing quantities supplied shall be submitted with the invoice to Glasscock County. Material shall be located at the successful Bidder's location, which must be in Glasscock County. This location shall be stated in the bid document. There is no minimum or guaranteed quantity of material stated or implied with the award of this bid. Bids will include these options: 1. Material loaded by the successful Bidder into trucks provided by the County; and 2. Material loaded by the County into trucks provided by the County. The term of this bid shall be six months from the date of award. Payments Bids submitted shall be a unit price amount (in U.S. Dollars), which shall constitute the total cost for each cubic yard or ton requested and received by Glasscock County. Payment shall be monthly. Invoices submitted to the Glasscock County Treasurer at least seven days prior to the Glasscock County Commissioners Court's regularly scheduled meeting, will be paid within two days after that Court meeting.
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