CVWD is requesting proposals from qualified firms to upgrade the audio/visual (A/V) capabilities of the Palm Desert Boardroom, the associated training room, the building atrium/lobby videowall and, optionally, various additional conference rooms located in the Palm Desert Administration Building. See Design-Build Specifications and Contract for more information. The Successful Respondent will provide the insurance certificates and endorsement forms, payment and performance bonds, and execute the attached Design-Build Agreement, as specified within (15) business days of Notice of Award. The estimated timetables for reviewing and evaluating Proposals is as follows:
1. RFP Release.....January 25, 2022
2. Pre-proposal Meeting - 10am PST.....February 8, 2022
2. Pre-Proposal Requests for Clarification - 5pm PST.....February 22, 2022
3. Proposal Due Date - 2pm PST.....March 8, 2022
4. Interviews/Demos (Week of, if needed).....April 4, 2022
5. Anticipated Final Selection.....April 8, 2022
6. Award by Board of Directors.....April 26, 2022
7. Notice to Proceed.....May 16, 2022 Online Q&A
Yes
Q&A Deadline
02/25/2022 5:00 PM (PST) Bid Valid - 60 DAYS
Liquidated Damages - $500/DAY CVWD is requesting proposals from qualified firms to upgrade the audio/visual (A/V) capabilities of the Palm Desert Boardroom, the associated training room, the building atrium/lobby videowall and, optionally, various additional conference rooms located in the Palm Desert Administration Building. The selected firm will be expected to:
1) Assess existing A/V equipment equipment and cable plant to determine suitability for re-use in the upgraded A/V environment.
2) Produce a design for upgraded A/V capabilities in the Administrative Building
Boardroom, Atrium, Training Room, Board Caucus/Conference Room and, as an option, four additional conference rooms.
3) Procure, deliver, configure and install all required A/V equiment.
4) Install and certify new cabling or recertify existing cabling.
5) Provide integration with the District's Agenda Management System.
6) Deliver all documentation, configurations and source code necessary for the ongoing maintenance of the system.
7) Train operators and administrators of the A/V system(s).
8) Provide warranty for a minimum of three years.
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