This is a service / maintenance or supply contract in Dover, Delaware. Contact the soliciting agency for additional information.

The computerized date/time indication on the electronic submission will be the sole determination of receipt. All electronic bids submitted by email must reference the bid number (22-0002WH) in the subject line of the submission or they may not be considered. Failure to comply with the above format may result in disqualification of your bid. F.O.B. DOVER, DELAWARE: Unless otherwise specified in the bid documents, all prices quoted by the bidder must be F.O.B. Dover, Delaware with all delivery, handling, surcharges, and other charges included in the bid price. Failure to do so may cause rejection of bid. The City will not pay additional surcharges. All vendors must complete the Invitation to Bid (ITB) notice and email it to doverwhse@dover.de.us or fax it to (302) 736-7178 if they intend to bid. Any vendor not returning the form may not receive published addenda. If you have questions concerning this ITB, they must be made in writing and addressed to me by email at doverwhse@dover.de.us. All questions must be submitted no later than Thursday, February 10, 2022. All changes or corrections to this ITB will be handled by addenda issued by the Procurement Office. The receipt of all Addenda must be acknowledged on the bid submission form. A bid received after the closing date and time for receipt of the bids is late and shall not be considered. It is the responsibility of the bidder to ensure that the bid is received prior to the closing date and time. Switchgear shall be shipped on an open flatbed truck or trailer. Switchgear shall be side loaded for easy removal. Two work days' notice must be given prior to shipment. The requirement for a bid bond has been waived. All copies of any bids/proposals submitted in response to this request shall be considered the property of the City of Dover and shall not be returned to the bidder. The City of Dover reserves the right to request corrections, clarifications, and/or additional information pertaining to Respondent's response. Minority, women, veteran, service-disabled veteran, and individuals with disabilities owned vendor preference shall be three percent (3%) of the value of the award. The vendor must identify qualification and claim to the preference on the submitted bid documents. The vendor must provide authoritative proof of minority ownership such as identification in the certification directory maintained by the State of Delaware Office of Supplier Diversity to qualify for this preference. This preference is to be considered as a stand-alone and cannot be added to any other preference that may be allowed. This preference shall not apply to subcontractors. Local vendor preference shall be considered for materials, equipment, construction contracts, and utility contracts. Local vendor preference shall be three percent (3%) of the annual value of the award. The term local vendor is defined as a gradually increasing range with preference assigned as follows: Rule 1: Vendor located within the city limits of the City of Dover. Rule 2: Vendor located within Kent County, Delaware (applicable only if no vendor qualifies under rule 1) Rule 3: Vendor located within the State of Delaware (applicable only if no vendor qualifies under rules 1 & 2) In the event that no vendor qualifies under rules 1, 2, or 3, no local vendor preference will be awarded. The vendor must identify qualification and claim to the preference on the submitted bid documents. This preference is to be considered as stand-alone and cannot be added to any other preference that may be allowed. In the event the contractor does not fulfill its obligations under the terms and conditions of this contract, the City of Dover may contract for an equivalent product on the open market. Any difference in cost between the contract prices herein and the price of open market product shall be the responsibility of the contractor. Under no circumstances shall monies be due the contractor in the event open market products can be obtained below contract cost. Any monies charged to the contractor may be deducted from an open invoice. Neither the contractor nor the City of Dover shall be held liable for non-performance under the terms and conditions of this contract due, but not limited to, government restriction, strike, flood, fire, or unforeseen catastrophe beyond either party's control. Each party shall notify the other in writing of any situation that may prevent performance under the terms and conditions of this contract. Vendors must provide references to the City of Dover upon request. Vendor references may be checked to verify their ability to perform the contract requirements, the quality of work and the ability to meet obligations. The City of Dover shall have the right to reject any or all bids if deemed to be in the best interest of the City, such as but not limited to local vendor preference and minority vendor preference while awarding bids.