This is a service / maintenance or supply contract in Sedro Woolley, Washington. Contact the soliciting agency for additional information.

The City of Sedro-Woolley is soliciting bids under the city's Small Works Roster utilizing MRSC Rosters and the Limited Public Works Process for preventative maintenance service on certain city owned HVAC systems, and for unit priced emergency and non-emergency as-needed services for a 12-month period beginning on March 1, 2022. Instructions to Bidders: The work consists of Schedules 1, 2 and 3 as described below. Schedule 1: Annual Preventative Maintenance. Proposals shall provide Annual Preventative Maintenance at the following locations: 1. Sedro-Woolley Municipal Building, 325 Metcalf Street 2. Hammer Heritage Square, 640 Metcalf Street 3. Ball Street Building, 802 Ball Street 4. Sedro-Woolley Community Center, 703 Pacific Street 5. Sedro-Woolley Senior Center, 715 Pacific Street 6. Bingham Park Caretaker, 340 Bingham Park Loop 7. Police Evidence Garage, 300 Metcalf Street 8. Fire Station No. 2, 1218 Township Street 9. Riverfront Park Caretaker, 1001 River Road Schedule 2: Semi-Annual Preventative Maintenance. Proposals shall provide Semi- Annual Preventative Maintenance at the following location: 10. Wastewater Treatment Plant, 401 Alexander Street - SPRING 11. Wastewater Treatment Plant, 401 Alexander Street - FALL 12. Central Skagit Library, 110. West State Street - SPRING 13. Central Skagit Library, 110. West State Street - FALL Schedule 1 and 2 Preventative Maintenance shall consist (at a minimum) of the following: Check Thermostat operation Tighten all electrical connections Inspect all contactor and relays Inspect all wiring Inspect all pilot lights and igniters Inspect flue pipe, diverter and flue connections Check rain guards Check refrigerant systems for leaks and operation Check insulation and clamps Check and adjust burners Check and adjust dampers Lubricate all moving parts Inspect air filters and clean or replace Inspect and adjust all temperature and safety controls Inspect and adjust all valves Inspect oil in compressors and add if necessary Check evaporative condensers and clean as needed Check and adjust condensate pumps and drains as necessary Inspect and clean condensate drain pan and install condensate treatment tablets Clean condensate p-trap Inspect and adjust all belts and replace as needed Provide itemized checklist documentation of Preventative Maintenance activities per location. The Lump Sum bid item(s) per location for annual and semi-annual preventive maintenance will include all necessary labor, tools and equipment, mobilization/demobilization, licenses and incidental materials including fluids, belts and filters per the Preventative Maintenance list to test and diagnose the specified HVAC equipment, including but not limited to air flow analysis, water flow, delta T, humidity, Freon and electronic conditions. The annual and semi-annual preventative maintenance service shall be scheduled with the Public Works Operations Supervisor at a time mutually agreed by both parties. During the annual and semi-annual preventive maintenance, Contractor will troubleshoot and/or diagnose HVAC/Mechanical problems and recommend emergency or routine repair programs as required. Preventive maintenance shall include detailed maintenance reports for each system. Actual repairs will be performed under the Schedule 3 As-Needed HVAC Services portion of the agreement. Schedule 3: As-Needed HVAC Services. The Unit Priced (As-needed) Services bid item will provide qualified manpower and equipment on an hourly basis to perform routine HVAC/Mechanical repairs or replacements and emergency repair or replacement. For emergency as-needed requests, Contractor will respond to City calls within 1 hour 8:00 a.m. - 4:30 p.m., Monday thru Friday, and within two hours 4:30 p.m. - 8:00 a.m. Monday thru Friday and weekends and holidays after receipt of request. Response is defined as having adequate resources necessary to perform the work on site within the time stated. Contractor will assist City personnel in location of necessary repair parts. City personnel will procure parts as necessary or may designate that the contractor supply parts. Contractor will assist City personnel in making repairs to eliminate or reduce downtime of vital HVAC/Mechanical systems at various City facilities. State prevailing wage rates per Washington State Department of Labor and Industries are required. Basis for selection will consist of comparison of proposals for the combination of Schedule 1 and 2 Preventative Maintenance, and Schedule 3 As-Needed HVAC Services based on a sample repair trip using quoted man-hour, equipment rates and mobilization/demobilization costs, plus a review of qualifications and references, and capacity to respond within the time frame stated. Based on responses received, a minimum of two contractors will be selected. Contracts will be awarded to selected contractors. It is anticipated that the lowest responsible bidder will be utilized for work under this contract, but should the primary contractor be unavailable, the work will be offered to the next contract holder according to the ranking of bids received. The City of Sedro-Woolley reserves the right, without any liability on our part, to accept a proposal of the bidder submitting the lowest responsible bid, to reject any or all bids, revise or cancel the work to be performed, or do the work otherwise, if the best interest of the City is served thereby. For technical questions relating to this Invitation for Bid or to schedule a site visit please contact Nathan Salseina, Public Works Operations Supervisor at 360-856-5167 or by email at nsalseina@sedro-woolley.gov between the hours of 7:00 am and 3:30 pm