Pre-Bid Meeting No, Online Q&A No
A Bidder may contact the Senior Procurement Specialist if it has any questions about this Solicitation. The City will only respond to questions at least five (5) calendar days before the Closing Date and Time. Questions should be submitted in writing and shall refer to the Solicitation number, page and paragraph number in question. The City will not be responsible if the Bidder adjusts the Bid based on any verbal statements made by employees or officers of the City, particularly if such statements conflict with the Solicitation. The Bidder may request that the Senior Procurement Specialist to issue an addendum to the Solicitation. All Bidders submitting a Bid (including the Bidder's employees, representatives, agents, lobbyists, attorneys, and subcontractors) shall refrain from direct or indirect contact to influence or create bias in the evaluation/selection process with any person who may play a part in the evaluation/selection process. This includes, but is not limited to, the evaluation committee, City Council Members, City Manager, Assistant City Manager(s), Deputy City Manager(s), Department Directors or other staff ("City Staff"). This policy is intended to create a level playing field for all Bidders, assure that Contract decisions are made in public, and to protect the integrity of the selection process. Bidders are responsible for bringing all questions and concerns to the Senior Procurement Specialist. If the Senior Procurement Specialist is unresponsive, the Bidder may contact the City Manager. A Bidder may be disqualified if the Bidder: (a) contacts a quorum of the Council or contributes to an open meeting law violation; (b) offers political support or gratuities in exchange for approval or support of Bidder's Bid; (c) obtains information from City Staff not available to other Bidders which may result in an unfair advantage in the competitive procurement process and fails to notify Senior Procurement Specialist of this fact within 48 hours thereafter; or (d) engages in any other egregious conduct.
Special Notices
Local Programs & Policies The City reserves the right to reject bids of Bidders who cannot produce satisfactory evidence that they can furnish promptly, all necessary requirements to fulfill the work described in the Scope of Work. Any questions must be received by the Senior Procurement Specialist via email at least five (5) calendar days prior to the Closing Date and Time. The City of Flagstaff ("City") is seeking to hire a Bidder or Bidders to purchase and delivery of water to Cinder Lake Landfill as defined in this Invitation for Bids solicitation document.
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