The purpose of this request is to receive quotes for as-needed abatement services related to mowing, snow and ice removal and/or property clean up and securing services. The Work Description section of the quote form has been divided into four parts (A-D) and will be accepted for one, two, three or all four parts of the proposal. Submissions with interest in one or more portions is acceptable. Failure to submit a bid for two or more parts will not be used against a contractor. However, the City may choose to select one contractor for all four parts. The Contractor must provide to the City satisfactory proof that it has obtained liability insurance coverage of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized by this Contract and to name the City as an additional insured on their policy "as their interest may appear" for the entire term of the contract. These insurance policies shall contain the appropriate additional insured endorsement signed by a person authorized by the insurer to bid coverage on its behalf. Certificates of Insurance and Endorsements effecting coverage required by this clause shall be forwarded to:
Beth Wolf, City Clerk
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082 No part of the quote may be changed or altered after submission. Contractors must submit written requests to change any specifications/conditions with their quote. Changes made without submission of a written request with the quote may result in disqualification at the City's sole discretion. Quotes submitted to the City cannot be withdrawn prior to the deadline. Request for non-consideration of quotes must be made in writing and received by the City prior to the deadline. After other quotes are reviewed, the quote for which non-consideration is properly requested may be returned at the sole discretion of the City. The Contractor, in submitting a quote, warrants and guarantees that the quote has been carefully reviewed and checked and that it is in all things true and accurate and free of mistakes and that such quote will not and cannot be withdrawn because of any mistake committed by the Contractor. If you have any questions please contact Abbi Jo Wittman The Contractor shall be notified by a designated representative of the City of Stillwater to perform specific work at a particular location. The Contractor shall complete the requested services within two (2) days after receiving authorization. In the event of inclement weather, the Contractor shall notify the City of failure to complete requested services by the third (3rd) day; however, in any case, such work shall be completed within five (5) days after initial authorization. Failure to notify or finish the work within the timeframes indicated will subject the Contractor to liquidated damages of $15.00 per day, per property, until the work is complete. The City shall pay $25.00 for trips by the Contractor to a site where the Contractor finds abatement has been completed prior to the Contractor arriving at the site if the arrival is within the established timeframes as outlined in Section III(A). In these instances, the Contractor shall provide a single labeled photograph to show the abatement of the violation which shall be provided with the invoice. The invoice shall clearly be labeled as a "Discontinuance Fee" with the property address. Quotes will be tabulated for comparison on the basis of the prices and quantities and/or by the best value method. Until final award of the Contract, the City of Stillwater (hereinafter "the City") reserves the right to reject any or all quotes, to waive technicalities, to request new quotes or propose to do the work otherwise in the best interests of the City.
.webp)
