Renovation of a medical facility in Williamsburg, Virginia. Completed plans call for the renovation of a medical facility.

Description: Renovate portions of buildings 13, and 16/18 to consolidate services currently located in other buildings. Renovated space will include offices conference space, training, warehouse and loading dock, shop areas and equipment storage. Scope will also include building and site utilities. Location of Work: Eastern State Hospital in Williamsburg, Virginia Period Of Contract: Single project services All inquiries for information should be directed to: Ron Davia ron.davia@dbhds.virginia.gov Telephone (804) 663-7263 I. APPLICABILITY OF THE A/E MANUAL The A/E Manual shall apply to the contract awarded pursuant to this RFP and is incorporated by reference herein in its entirety. Offeror's attention is directed to Chapter 2, Definitions, for definitions of terms used in this RFP. The terms "Agency" and "Owner" are used interchangeably in the material referenced in this RFP and mean the public body issuing this solicitation for services and with whom the successful A/E Offeror will enter into an agreement. Offeror's attention is also directed to the Terms and Conditions of the A/E Contract (CO-3a). II. PURPOSE The purpose of this RFP is to solicit proposals with the intent to enter into a contract through competitive negotiations for the professional services of an Architectural/Engineering firm, authorized to do business in the Commonwealth of Virginia, with experience in the design mental health facilities, with expertise in the renovation of historic state buildings. The A/E shall provide professional services for the project described in Part V of this RFP consistent with the A/E Manual, as revised, and latest directives issued by the Division of Engineering and Buildings concerning construction and professional services for new and renovated State buildings. III. BACKGROUND The purpose of this project is to renovate portions of Building 13 and Buildings 16/18 at Eastern State Hospital in Williamsburg, VA. All services currently located in building 3 are to be relocated and building 3 vacated. These renovated spaces will be occupied by offices, conference areas, training, warehouse and loading dock, shop spaces, and equipment storage. Improvements to the site, site utilities and parking will also be part of this project. Some of these areas will be accessible by facility patients, and must comply the requirements of TJC. IV. INFORMATION AVAILABLE The Agency will provide the successful firm access to all studies, site plans, utility maps, as-built drawings, etc. as a convenience for use. The information so furnished shall not relieve the A/E of the responsibility for assuring the content and accuracy of the work produced. The information is available on site. V. SCOPE OF SERVICES: The selected A/E shall furnish all expertise, labor and resources for complete design and construction period services for the project in accordance with the requirements of the A/E Manual. The following generally highlights the services that the A/E will be required to perform: A. It is the intent of the Owner to negotiate a contract for the requested scope of work based on an estimated construction budget of $33,300,000 (including the prevailing wage allowance). The Owner only has authority to prepare detailed planning documents at this time. It is understood that additional funding must be received, and the Owner's written notice to proceed, prior to proceeding beyond this level of project development. B. Within forty-five (60) days of receipt of an executed contract, the A/E shall complete an evaluation of the site. The evaluation shall include a prioritized list of recommended work, with estimated construction costs. C. Refine, clarify, and define the Agency's project description, data, and requirements as necessary to develop a Schematic design of the project which meets the Agency's requirements and is within the stipulated "design-not-to-exceed" construction budget. Respond to all DEB and other agency review comments and resolve outstanding design issues at the various phases by taking appropriate action in the design of the project. D. Develop a Preliminary Design submission consistent with the requirements of the A/E Manual. Respond to all DEB and other agency review comments and resolve outstanding design issues prior to submission of construction documents. C. Provide complete construction contract documents with professional seals and signatures in accord with the procedures of the A/E Manual. Documents must be complete and ready for bidding not later than May 15, 2023. E. Assure that the construction contract documents are in conformance with generally accepted architectural and engineering practices and comply fully with all applicable codes and regulations including, but not limited to, the Virginia Uniform Statewide Building Code, and the accessibility standards referenced in the CPSM. F. Provide the full scope of interior design services in accordance with section 3.2.2.7 of the CPSM. Scope of work includes, but is not limited to design selection, arrangement and color coordination of furniture, furnishings and accessories, procurement and placement assistance. E. If required, coordinate the design of utility connections with local utility provider and obtain necessary approvals. Agency will pay filing fees and connections charges, as required. F. Prepare A/E cost estimates for the project per the A/E Manual. G. Complete all forms and documents in formats required by the A/E Manual and process in accord with the Agency's instructions. H. Provide services to assist the Agency in the bidding and award of the construction contract.