Public Works is soliciting proposals for Auto Parts & Supplies, Electrical Supplies, Street Light Supplies, Traffic Paint Supplies and Traffic Signs & Supplies The City of Oceanside is soliciting proposals for Auto Parts & Supplies, Electrical Supplies, Street Light Supplies, Traffic Paint Supplies and Traffic Signs & Supplies for two (2) years for Fiscal Year 2022/23 and Fiscal Year 2023/24 which starts July 1, 2022 and July 1, 2023, respectively. The purpose of this Request for Proposals (RFP) is to develop a fair and reasonable price guarantee for quality supplies and products and prompt reliable service from the selected vendor. The special provisions attached contain terms and conditions that apply to all bids. Exhibits A - E are the individual bid schedules for the products and supplies requested. You may submit a bid for any and/or all of the products and supplies. To submit a proposal, fill out the bid schedule for the specific products and supplies making sure to include the company's name, address and point of contact. Any questions concerning the RFP process, or specifications, should be addressed to Carmen Ryan (760) 435-5108. The Proposers' bid shall serve as a price guarantee for the term of this proposal. The City shall issue a purchase order to the selected vendor for each product/supply type. TERMS: Accepted bids shall serve as a price guarantee for a term of two (2) years. Each vendor shall also include a percentage discount in their proposal on items routinely carried but are not listed and a percentage discount on special order items. The successful vendors shall furnish supplies and/or products, other than special orders within one work day. Special orders shall be delivered by the most expeditious means available unless a cheaper, less timely means is agreed to by the Project Manager. PROPOSAL REVIEW: After proposals are received and opened by Public Works, the Project Manager will review and evaluate all proposals for their specific cost and responsiveness to the RFP in order to determine whether the proposer possesses the qualifications and ability to provide the supplies and/or products required. It is anticipated that this review period will last approximately thirty (30) days. Upon completion of the review period, the Project Manager shall notify those proposers whose proposals will be considered for further evaluation and negotiation. Proposers may be required to make presentations and negotiate in good faith in accordance with direction from the Project Manager. Any delay caused by Proposer's failure to respond to direction from the Project Manager may lead to the rejection of their Proposal. The City reserves the right to reject any or all proposals, and to waive any irregularities. The selection of a vendor, if made by the City, will be based upon a review and analysis of each proposal and projected costs. Items are to be identified by specific brand in Exhibits A-E of the proposal. This identification is intended to be descriptive and indicate the quality, characteristic and performance of products provided. Any changes from brands identified in the proposal will require an equivalent product and price and requires approval of the City. Items shown in Exhibits A-E are the most often purchased supplies and are listed for the purpose of proposal evaluation. The City reserves the right to order such quantities as may be required during the proposal term and does not guarantee any minimum will be ordered. All orders received by the vendor during the term of the agreement shall be filled in accordance with the terms and conditions set forth herein. All vendors must have a current vendor package and be current on all requirements.
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