The City of Palatka hereby requests bids from responsible firms and for non-exclusive turf maintenance at multiple locations. The City shall select the lowest and most responsive bid. The City of Palatka is interested in obtaining bids from qualified Contractors, for the purpose of providing turf maintenance services at Fred Green, Shaw Buck, Forrester and Booker Ballfields. There a total of five (5) fields. The work consists of furnishing all labor, materials, equipment, tools, permitting, service and supervision necessary to properly complete the work in a safe, effective, and efficient manner. The work shall be performed by a licensed landscape contractor and crew with at least two (2) years of verifiable full-time experience with landscape maintenance work of similar scope and cost. The City intends to award a contract to the most responsive and lowest bid. The City reserves the right to award contract(s) for all or a portion of the work outlined herein. The City reserves the right to enter into agreements with multiple respondents, waive any irregularities submitted, reject any and/or all submittals, re-advertise, and accept any submittals deemed to be in the best interest of the City. All interested parties must register by email to the ITB contact their name, email address, address and telephone number to receive any future changes, additions, addendums or notices concerning this ITB. All questions shall be emailed to the contact listed above and, all questions will be answered in writing. To facilitate effective evaluation by the City, responses shall be limited to no more than a total of forty (40) pages. Forms required by this ITB, sectional dividers, and front and back covers will not be counted toward the total. All materials submitted pursuant to this ITB shall become the property of the City of Palatka. The City of Palatka supports Equal
Opportunity Employment, Fair Housing and Providing Handicapped Access.
The City may not award an agreement(s) solely on the basis of this ITB and will not pay for the information solicited or obtained. Any information obtained may be used to determine the suitability of the proposal Contract Term: The term of this Agreement shall be for a two (2) year period commencing on the date that service commences provided that the Agreement has been executed by both parties prior to such date. Service is expected to commence in February 2021 however the City, at its sole discretion, reserves the right to modify the aforementioned commencement date should it deem necessary. The City shall not be responsible for any costs associated with such modification. Renewal Term and Compensation: The City reserves the right to renew the terms of this Agreement for two (2) additional years in one (1) year increments pending a mutual agreement between the City and the Contractor and a review of contractors performance for the previous two year period. Such review shall be done with a written notice to Contractor by City. Should City and Contractor choose to renew the Contract as provided for, Contractor may adjust rates, each additional two (2) year period, upward or downward to reflect the cost of doing business measured by fluctuations in the Consumer Price Index (CPI), as published by the U.S. Department of Labor, Bureau of Labor Statistics or its successor agency for all consumers in the Gainesville, FL district, for the latest available twelve (12) months, calculated by the percent change up or down as compared to the Bureau of Labor Statistics from the award period. Contractor shall notify City not less than sixty (60) days prior to the expiration of the Contract should Contractor plan on adjusting rates as provided for in this paragraph. Such notification shall include the proposed new rates.
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