Renovation of a mixed-use development in Buffalo, New York. Completed plans call for the renovation of a medical facility.

528 21 135 Building 6 Abatement Abatement Scope of Work Building 6 Abatement Project 528-21-135 1. General Information 1.1 Location Work performed under this scope will be for and conducted within VA Western New York Healthcare System (VAWNYHS) at the Buffalo VA Medical Center (VAMC) located at 3495 Bailey Avenue Buffalo, NY 14215 under VA Project Number 528 21 135. 1.2 Background Buffalo VAMC Engineering personnel are renovating rooms 1 52 2, 6 54 and 6 64 and in the basement of Buildings 1 and 6. Asbestos containing floor tile mastic and ceiling tiles have been identified. Along with the known asbestos flooring and ceilings, the project will also include the demolition of two interior masonry walls and closets in room 1 52 2. The walls both contain electrical utilities which will be isolated by the VA electrical shop. 1.3 Purpose The purpose of this project is to abate and remove the ACM floor tile, mastic, and ceiling tiles. Demolish the interior room walls and closets. All work will be completed under abatement conditions, and all demolition materials are to be disposed of in accordance with all applicable state and federal regulations. The VAWNYHS requires a Contractor to perform the abatement work necessary to accomplish this goal. 1.4 Scope Room 1 52 2 Remove approximately 452 square feet of carpet, floor tile and mastic comprised of ACM. The carpet was placed over the floor tile and mastic and it is all to be removed under abatement conditions. Remove approximately 452 square feet of ceiling tiles and mastic adhesive comprised of ACM under abatement conditions, including demolition of the plaster ceiling. Demolish both the closets and masonry walls that divide the room to create one open area. Treat room with biocide. Room 6 54 Remove approximately 520 square feet of tile and mastic comprised of ACM under abatement conditions. Remove ceiling grid and tiles under abatement conditions. Remove IT closet walls. Room 6 64 Remove approximately 232 square feet of carpet, floor tile and mastic comprised of ACM. The carpet was placed over the floor tile and mastic, it is all to be removed under abatement conditions. Remove quarry tile cove base molding. Remove approximately 232 square feet of ceiling tiles and mastic adhesive comprised of ACM under abatement conditions, including demolition of plaster ceiling and spray on insulation on the roof deck. Remove soffit and masonry closet. Treat room with biocide. Reconstruction is NOT included within this scope of work; Buffalo VAMC Engineering personnel will be responsible for any additional construction. Air monitoring will be contracted for by the Buffalo VAMC separately and will be provided by a third party. Detailed information about this scope is contained in Section 3: Requirements. 1.4.1 Personal Protective Equipment (PPE) The Contractor is responsible for obtaining/providing, inspecting, and maintaining any required Personal Protective Equipment (PPE) and access equipment (lifts, scaffolding, etc...) necessary to perform services identified in this SOW. 1.5 Approach A. 1.5.1 General This Scope of Work has been broken down into general requirements that are applicable to the entire contract and the specific construction effort: General Demolition and Abatement 1.6 Site Information Contractors and subcontractors will be subject to the Construction Security Requirements outlined in PG 18 1: MASTER CONSTRUCTION SPECIFICATIONS, Section 01 00 00 (General Requirements 528 21 135), Article 1.5. 1.6.1 Access Although the VAWNYHS campuses are public facilities, access to facility maintenance areas, electrical areas, mechanical areas, roof access, and certain other portions of the medical facility are restricted from the general public. Accessing these areas may require advance notice, pre approval, and scheduling to gain entry. All visits and access requests to the VAWNYHS under this scope of work shall be coordinated through the Contracting Officer Representative (COR) or the Technical POC. 1.6.2 Photography It is VHA policy to respect the privacy of all persons (e.g., Veterans, patients, residents, members of the VHA workforce, and visitors) consistent with the needs of operating a national health care system. Privacy protections on VHA premises vary according to the needs and purposes of different types of areas, the persons included, and the purpose of the production and use of photographs, digital images, and video or audio recordings (excerpt from VHA Directive 1078). Photography of as built and site conditions are permissible actions under this SOW when photography activities are coordinated with the COR. The Contractor shall ensure that any photographs taken do NOT include any VHA patients, members of the VHA workforce, or visitors to the VAMC facility. 2. Applicable Documents The following documents are applicable to this Scope of Work (SOW) to the extent specified herein. While every effort has been made to ensure the completeness of this list, document users are cautioned that they must meet all specified requirements of documents cited in sections 3 of this SOW, whether or not they are listed here. 2.1 Government Documents The following directives, guides, handbooks, and drawings form a part of this document to the extent specified herein. Unless otherwise specified, the latest revisions available shall be used. Copies of construction related Department of Veterans Affairs directives, guides, and handbooks are available from the Office of Construction and Facilities Management website: http://www.cfm.va.gov/til/index.asp DEPARTMENT OF VETERANS AFFAIRS DIRECTIVES 1078 PRIVACY OF PERSONS REGARDING PHOTOGRAPHS, DIGITAL IMAGES, AND VIDEO OR AUDIO RECORDINGS 2.2 Veterans Health Administration Western New York Documents The following drawings and documents form a part of this document to the extent specified herein. Documents identified as AS MODIFIED BY VHA WNY are base VA documents that have been tailored to the needs of the Veterans Health Administration Western New York (VHA WNY) or this specific effort. While the base VA documents are available on the Office of Construction and Facilities Management website listed above, the Contractor shall use the modified version listed below, NOT the base document. Copies of these documents are available from the KO, COR, or Technical POC. VA WESTERN NEW YORK HEALTHCARE SYSTEM, BUFFALO VA MEDICAL CENTER 01 00 00 GENERAL REQUIREMENTS (528 21 135) 01 32 16.15 PROJECT SCHEDULES (SMALL PROJECTS) (528 21 135) 01 35 26 SAFETY REQUIREMENTS (528 21 135) 01 74 19 CONSTRUCTION WASTE MANAGEMENT 02 82 11 TRADITIONAL ASBESTOS ABATEMENT 02 82 13.19 FLOOR AND MASTIC ABATEMENT 2.3 Non Government Publications All work shall be accomplished in strict accordance with the latest codes and standards. The Contractor shall follow any/all applicable standards and codes, including, but not limited to applicable NFPA standards, NEC, JCAHO, OSHA, ANSI, ASHRAE, and any other codes. 2.4 Order of Precedence In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained. 3. Requirements The Contractor shall provide personnel, material, services, and facilities to perform, accomplish, and deliver the required services detailed in this scope of work. Asbestos abatement must be performed in accordance with all federal and state regulations and PG 18 1 MASTER CONSTRUCTION SPECIFICATIONS; SECTION 02 82 11 TRADITIONAL ASBESTOS ABATEMENT (528 21 135). 3.1 General This section contains general information that is applicable for the duration of the contract (i.e. applies to all Parts of this effort). 3.1.1 Status Updates The Contractor shall prepare and submit periodic status reports throughout the duration of the contract. The reporting period will begin at Notice to Proceed. The contents of status reports shall include but is not limited to the following information/topics: Summary and Current Status of Project Progress Accomplished (for the previous month) Progress Anticipated (for the next three months) Updated Schedule Problems Encountered and Anticipated Technical, Schedule, and Cost Risk Assessment Risk Mitigation Strategy Status reports may be organized in Contractor specified format. Status reports will be supplied as a digital product to the Government in a Microsoft Word compatible format (*.DOC, *.DOCX) or Portable Document Format (*.PDF). Status reports shall be submitted via email to the KO and COR by the 5th business day of every month. 3.1.2 Meetings Several different meetings are identified under this contract. Information contained within this section is relevant to all meetings identified in this contract. Any meeting specific details can be located in its respective section of this SOW. 3.1.2.1 Meeting Scheduling All meetings identified within this SOW are to be coordinated and scheduled with the COR. See Section 1.6.1 and Section 4.1 for more details. 3.1.2.2 Meeting Agenda The Contractor shall provide a meeting agenda 5 business days prior to the scheduled date of the meeting. Meeting agendas may be organized in Contractor specified format. Meeting agendas will be supplied as a digital product to the Government in a Microsoft Word compatible format (*.DOC,*.DOCX) or Portable Document Format (*.PDF). Meeting agendas shall be submitted via email to the COR. 3.1.2.3 Meeting Presentation Materials Any required presentation materials (e.g. handouts, slide presentation, design information, drawings, schedules, cut sheets, etc ) shall be provided to the Government at the same time as the meeting agenda. Meeting presentation materials may be organized in Contractor specified format. Meeting presentation materials will be supplied as a digital product to the Government in a Microsoft Office compatible format (*.DOC, *.DOCX, *.PPT, *.PPTX), Portable Document Format (*.PDF), or AutoCAD (*.DWG, *.DXF) as applicable to the specific document and meeting. While email is acceptable method to receive this information, note that the VA has a size restriction for attachments on email. No email can be sent or received by the VA that is larger than 5MB. If meeting presentation materials are larger than this size, the Contractor must determine an alternate method to submit the required materials by the due date (e.g. FTP website, optical digital media, etc ). 3.1.2.4 Meeting Minutes The Contractor shall provide meeting minutes to document the discussion had during the meeting. The contents of meeting minutes shall include but is not limited to the following information/topics: Meeting attendees Narrative to describe contents of meeting (will likely mirror the meeting agenda) List of action items (for both the Government and the Contractor) Presentation materials used during the meeting should be included as enclosures. Meeting minutes may be organized in Contractor specified format. Meeting minutes will be supplied as a digital product to the Government in a Microsoft Word compatible format (*.DOC, *.DOCX) or Portable Document Format (*.PDF). The Contractor shall provide draft meeting minutes within 5 business days of the meeting. The Government will review and provide comments back to the Contractor within 3 business days of receipt of the draft meeting minutes. The Contractor shall finalize the meeting minutes and submit the final meeting minutes to the Government within 3 business days of receipt of Government comments. 3.2.1 Kick off Meeting and Site Survey This will be a joint meeting with both the abatement contractor and the air monitoring Consultant. The Contractor shall conduct a kick off meeting at the VAMC. During the kick off meeting the Contractor shall address their plan to meet the design intent, review the schedule, and review their plan to address any risks associated with the effort. This meeting shall comply with the terms of Section 3.1.2 of this SOW. See section 4.2 for the timing of this meeting. In conjunction with the Kick off Meeting, the Contractor shall survey the area to be abated to assess current site conditions. Site surveys shall be conducted in accordance with Section 1.6.1. 3.2.2 Submittals The Contractor shall provide all applicable submittals identified from the specifications listed in Section 2.2 at the times specified during the project. A summary list of submittals and due dates is shown in section 4.2. 3.2.3 Preconstruction Conference This will be a joint meeting with both the abatement contractor and the air monitoring Consultant. The Contractor shall attend a Preconstruction Conference. This meeting will be a follow up to the Kick off Meeting and Site Survey. In preparation for this meeting the Contractor shall submit: An updated work plan that adds additional details based upon approved submittal information. Revised or new Activity Hazard Analysis (AHA) based on approved submittals Any additional clarifying details about the work to be performed that have been updated bases upon the approved submittals. Any action items resulting from this meeting shall be addressed prior to ordering any materials or beginning the actual construction work. This meeting shall comply with the terms of Section 3.1.2 of this SOW and the terms of PG 18 1 MASTER CONSTRUCTION SPECIFICATIONS; SECTION 01 35 26 SAFETY REQUIREMENTS (528 21 135); Article 1.6 Preconstruction Conference. See section 4.2 for the timing of this meeting. 3.2.4 Demolition and Abatement The Contractors scope of work for Demolition and Abatement shall include, but is not limited to the following: the procedures outlined in PG 18 1: MASTER CONSTRUCTION SPECIFICATIONS. Work includes, but not limited to, all labor, material, equipment, and supervision to perform the required demolition, abatement, encapsulation, and disposal. Where the ACM recesses into the floor, ceiling, and adjacent walls, any remaining exposed ACM must be encapsulated to prevent personnel exposure to any ACM during wall reconstruction. See PG 18 1 MASTER CONSTRUCTION SPECIFICATIONS; SECTION 02 82 11 TRADITIONAL ASBESTOS ABATEMENT (528 21 135), Paragraph 3.3.5. No wiring, pipes or other utilities will be removed, cut or disconnected by the contractor. 3.2.5 Status Meetings The Contractor shall attend periodic status meetings with the VA to discuss construction progress, submittals, and RFIs during the course of the project. The construction phase is anticipated to be no longer than 3 months. Status meetings will commence after the Preconstruction Conference is held (section 3.2.3). Status meetings shall be held every two weeks for the remainder of the effort. At a minimum, status meeting attendees shall be the VAMC COR and one person from the prime Contractor. Additional personnel may be invited to the meeting as required. As part of the last status meeting the resurvey of the site will be conducted (see PG 18 1: MASTER CONSTRUCTION SPECIFICATIONS, Section 01 00 00 (General Requirements 528 21 135), Article 1.8, Paragraph C). The Contractor and/or Sub Contractor shall provide meeting minutes in accordance with the terms of Section 3.1.2. 4. Delivery 4.1 Technical POC The Contractor shall coordinate all visits and meetings with and provide the required quantity of submittals to: Christopher Herby VA Western New York Healthcare System Buffalo VA Medical Center 3495 Bailey Avenue Buffalo, NY 14215 Phone: (716) 445 1334 Fax: (716) 862 8618 Email: Christopher.Herby@va.gov 4.2 Schedule and Submittals The Period of Performance for the total effort will not exceed 90 calendar days. Independent of the not to exceed period of performance, the Contractor shall comply with the individual relative and absolute timelines identified in Section 3 of this SOW. Table 1 is a summary list of actions, submittals, and schedule for this effort. This list is NOT inclusive of any shutdown requests that may be required. 528 21 135 Building 6 Abatement 11 of 11 Table 1: Summary List of Events and Deliverables Data Item Type Responsible Party Description Date Delivery Qty SOW Ref Spec Ref Duration of Contract 1 Submittal Contractor Monthly Status Report 5th Business Day of every Month email NA 3.1.1 Demolition and Abatement Kick off Meeting and Site Survey 2 Submittal Contractor Kickoff Meeting Agenda Kickoff Meeting 5 Business Day(s) email NA 3.2.1 3 Submittal Contractor Work Plan (Draft) Concurrent with Kickoff Meeting Agenda email NA 3.2.1 01 00 00; 1.7.G 4 Submittal Contractor Schedule, Gantt Chart (Draft) Concurrent with Kickoff Meeting Agenda email NA 3.2.1 01 00 00, 1.7.G; 02 82 11, 2.4.1.A Action Contractor Kickoff Meeting and Site Survey NTP +7 Business Day(s) In person @ VAMC 1 3.2.1 VAMC Work Plan (Draft) Comments Concurrent with Kickoff Meeting VAMC Schedule, Gantt Chart (Draft) Comments Concurrent with Kickoff Meeting 5 Submittal Contractor Kickoff Meeting Minutes (Draft) Kickoff Meeting +5 Business Day(s) email NA 3.1.2 VAMC Kickoff Meeting Minutes (Draft) Comments Receipt of Draft +3 Business Day(s) 6 Submittal Contractor Kickoff Meeting Minutes (Final) Receipt of Comments +3 Business Day(s) email NA 3.1.2 Data Item Type Responsible Party Description Date Delivery Qty SOW Ref Spec Ref Submittals 7 Submittal Contractor Work Plan (Final) NTP +21 Calendar Day(s) email NA 01 00 00, 1.7.G 8 Submittal Contractor Schedule, Gantt Chart (Final) NTP +21 Calendar Day(s) email NA 01 00 00, 1.7.G; 02 82 11, 2.4.1.A 9 Submittal Contractor Employee Lists NTP +30 Calendar Day(s) email NA 01 00 00, 1.6.A; 02 82 11, 2.4.1.B 10 Submittal Contractor Keys and lock combinations (doors, tool boxes, equipment) NTP +30 Calendar Day(s) In person @ VAMC 2 01 00 00, 1.6.D 11 Submittal Contractor Electronic Security Memorandum NTP +30 Calendar Day(s) email NA 01 00 00, 1.6.E 12 Submittal Contractor Vehicle registration NTP +30 Calendar Day(s) email NA 01 00 00, 1.6.F 13 Submittal Contractor Accident Prevention Plan (APP) Preconstruction Conference 15 Calendar Day(s) email NA 01 35 26, 1.4 14 Submittal Contractor Fire Safety Plan Preconstruction Conference 15 Calendar Day(s) email NA 01 35 26, 1.14 15 Submittal Contractor Activity Hazard Analysis (AHA) Preconstruction Conference 15 Calendar Day(s) email NA 01 35 26, 1.5 16 Submittal Contractor OSHA Training Certificates Preconstruction Conference 15 Calendar Day(s) email NA 01 35 26, 1.8 17 Submittal Contractor Employee qualifications, training, accreditations, and licenses Preconstruction Conference 15 Calendar Day(s) email NA 02 82 11, 2.4.1.B; 02 82 11, 2.4.1.I Data Item Type Responsible Party Description Date Delivery Qty SOW Ref Spec Ref 18 Submittal Contractor Certificate of Worker's Acknowledgment Preconstruction Conference 15 Calendar Day(s) email NA 02 82 11, 2.4.1.B 19 Submittal Contractor Affidavit of Medical Surveillance and Respiratory Protection Preconstruction Conference 15 Calendar Day(s) email NA 02 82 11, 2.4.1.B 20 Submittal Contractor Asbestos Hazard Abatement Plan Preconstruction Conference 15 Calendar Day(s) email NA 02 82 11, 2.4.1.C 21 Submittal Contractor Equipment Specifications Preconstruction Conference 15 Calendar Day(s) email NA 02 82 11, 2.4.1.D 22 Submittal Contractor Waste Stream Information and Verification Preconstruction Conference 15 Calendar Day(s) email NA 02 82 11, 2.4.1.E 23 Submittal Contractor Regulatory notifications Preconstruction Conference 15 Calendar Day(s) email NA 02 82 11, 2.4.1.F 24 Submittal Contractor Laboratory used for sampling Preconstruction Conference 15 Calendar Day(s) email NA 02 82 11, 2.4.1.G 25 Submittal Contractor Experience and Qualifications Preconstruction Conference 15 Calendar Day(s) email NA 02 82 11, 2.4.1.H 26 Submittal Contractor State License for Asbestos Abatement Preconstruction Conference 15 Calendar Day(s) email NA 02 82 11, 2.4.1.J 27 Submittal Contractor Encapsulants Preconstruction Conference 15 Calendar Day(s) email NA 02 82 11, 2.4.1.L VAMC Submittal Reviews Submittal Receipt +7 Calendar Day(s) Preconstruction Conference 28 Submittal Contractor Preconstruction Conference Agenda Preconstruction Conference 5 Business Day(s) email NA 3.1.2 Action Contractor Preconstruction Conference NTP +45 Calendar Day(s) In person @ VAMC 3.2.3 01 35 26; 1.6 Data Item Type Responsible Party Description Date Delivery Qty SOW Ref Spec Ref 29 Submittal Contractor Preconstruction Conference Meeting Minutes (Draft) Preconstruction Conference +5 Business Day(s) email NA 3.1.2 VAMC Preconstruction Conference Meeting Minutes (Draft) Comments Receipt of Draft +3 Business Day(s) 30 Submittal Contractor Preconstruction Conference Meeting Minutes (Final) Receipt of Comments +3 Business Day(s) email NA 3.1.2 Status Meetings Action Contractor Status Meeting(s) Weekly after Preconstruction Meeting In person @ VAMC As required 3.2.5 31 Submittal Contractor Status Meeting Minutes Status Meeting +5 Business Day(s) email NA 3.1.2 32 Submittal Contractor Daily Logs and Inspections As Required email NA 02 82 11, 2.4.2 33 Submittal Contractor Project Report Last Status Meeting email NA 02 82 11, 2.4.3 *The value for this project is based on a financial range. The value is listed as the highest possible cost from the range provided by a stakeholder or official project document. GENERAL 1.1 DESCRIPTION: A. The Contractor shall develop a Critical Path Method (CPM) plan and schedule demonstrating fulfillment of the contract requirements (Project Schedule), and shall keep the Project Schedule up-to-date in accordance with the requirements of this section and shall utilize the plan for scheduling, coordinating and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers). Conventional Critical Path Method (CPM) technique shall be utilized to satisfy both time and cost applications.