The City of Clayton ("City") is soliciting proposals from qualified individuals or firms to enter into a Professional Services Agreement to perform professional land use development review services on an "on-call" basis. The City is requesting proposals from individuals or firms with expertise necessary to process development applications for residential, commercial, and mixed-use development projects, including architectural review, and conformance with federal, state, and local regulations. The selected consultant may also assist planning staff with long-range planning initiatives. The City anticipates this work will include approximately of 20 hours per week when utilized, but may fluctuate due to staffing or workflow. The City intends to select up to two (2) individuals or firms to provide on-call services under this RFP. Selected firms will be placed on an official list of qualified consultants who will be called upon to perform project review and assistance with the City's Comprehensive Plan Update in response to Department fluctuations and workflow demands. The Professional Services Agreement is expected to serve for an initial term of one (1) year with an option of an annual automatic one-year extension based on workload needs. Under the direction of the Planning Director, the consultant(s) will provide the range of expertise necessary to carry out the normal functions of a professional planner. All services provided by the consultant shall be performed by individuals who meet the qualifications, education, and certifications/licensing requirements for a professional Planner (job description attached). Additionally, the Planning Department would like to have the flexibility to call upon any level of Planning professional during workload increases or to fill in during staff leave of absences. Based on qualifications presented in the response to this RFP, the City will select up to two firms or individuals that are best able to provide such services for upcoming projects. Questions regarding this RFP should be directed in writing to Anna Krane, AICP, Planning Director, or via email at akrane@claytonmo.gov. The deadline for submitting questions is 5:00 pm., Monday, May 9, 2022. The City reserves the right to reject any and all Proposals and to waive any irregularities and informalities in the submittal and evaluation process. This solicitation for Consultant Services does not obligate the City to pay any costs incurred by respondents in the preparation and submission of a Proposal. This solicitation does not obligate the City to accept or contract for any expressed or implied services. Furthermore, the City reserves the right to award the contract to the next most qualified Consultant if the selected Consultant does not execute a contract within fifteen (15) days after the award of the proposal. The method of Contractor Selection has not been Determined at this time.
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