Courthouse Access Security System Upgrade Qualifications will not be valid unless received by the RFQ deadline and in a sealed envelope marked "RFQ NO. 21/22-53, COURTHOUSE ACCESS SECURITY SYSTEM UPGRADE". Envelopes are to be submitted in person or delivered by courier to the above address. No postal mail will be accepted. This project is being supported, in whole or in part, by U.S. Department of the Treasury Coronavirus State and Local Fiscal Recovery Funds ("SLFRF"). After due consideration, Clay County intends to entertain a short list of firms. Staff will begin negotiations with the number one ranked Consultant derived from the Clay County Board of County Commissioners short listing. If the negotiation with the Consultant is successful, contract procedures will be initiated. If a Successful negotiation cannot be reached, the County may seek a proposal from the number two, then number three ranked Consultant if deemed necessary by the County. For information concerning procedures for responding to this Bid, contact the Purchasing Department, Jessica Loos, Purchasing Department, (904) 284-6388 or by email: purchasing@claycountygov.com During the Request for Qualification Period, from publication of the Notice of a Request for Qualifications to the making of a Bid Decision, and during any related Protest Period, Bidders are prohibited from contacting, by any means, whether orally, telephonically, electronically or in writing, any member of the Board, any County Employee, including the County Manager, the County Attorney, or the Commission Auditor, any member of the designated Evaluation Committee or any agent of the County regarding the Request for Qualifications in any respect, with the exception of (i) inquiries may be submitted to the Purchasing Department or other County Employees or agents if specifically provided in the Request for Qualifications (ii) preBid conferences provided for in the request package; and (iii) formal presentations by Bidders to the designated Evaluation Committee or to the Board or any committee thereof specifically contemplated in the Request for Qualifications. The County reserves the right to waive formalities in any response, to reject any or all responses with or without cause, to waive technical and non-technical or non-material defects in the solicitation or submittal of any responses, including the lack of availability of adequate funds, regulatory agency requirements, to make award in part or completely, and/or to accept the response that, in its judgment, will be in the best interest of the County of Clay. Bid proposals in which the prices obviously are unbalanced will be rejected. Interested vendors are advised that the Clay County Board of County Commissioners has a local preference policy and Buy American policy.
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