This is a service / maintenance or supply contract in Fredericton, New Brunswick. Contact the soliciting agency for additional information.

Reference Number NB-9773007-23 This procurement is subject to the provisions of the Quebec-New Brunswick Procurement Agreement, the Canadian Free Trade Agreement, and the Canada-European Union Comprehensive Economic and Trade Agreement. Where permissible under the applicable trade agreements and the regulation under the Procurement Act, Service New Brunswick reserves the right to give preferential treatment to a prospective supplier from New Brunswick. Should this right be exercised, the following order of priority will apply: a) firstly, New Brunswick manufacturers if the goods to be procured are manufactured in New Brunswick; and b) secondly, New Brunswick vendors. When bid submissions are evaluated on price: - Applicability of the preferences will be determined based on the price differential between the lowest-priced acceptable bid and the bid receiving the preferential treatment. - The price differential under which a NB supplier preference may be applied will vary between 2.5% and 10% depending on the total estimated value of the procurement, in accordance with the ranges set out in the regulation under the Procurement Act. - The preferential treatment will be applied by making the award to the NB supplier. When bid submissions are evaluated on a point system: - Applicability of the preferences will be determined based on the price differential between the pricing component of the highest scoring acceptable bid submission and the pricing component of the bid(s) receiving the preferential treatment. - The price differential under which a NB supplier preference may be applied will vary between 2.5% and 10% depending on the total estimated value of the procurement, in accordance with the ranges set out in the regulation under the Procurement Act. - The preferential treatment will be applied by allotting a maximum of an additional 5% of the total possible points to New Brunswick manufacturers' total scores and 4% to NB vendors' total scores. If no bid from a New Brunswick manufacturer has been retained for preferential treatment, New Brunswick vendors may receive a maximum of an additional 5% of the total possible points rather than 4%. The decision to apply a preference will be at the sole discretion of Service New Brunswick. To be eligible, suppliers must meet the definition of NB supplier as identified by the regulation under the Procurement Act. NB manufacturers should indicate in their bid that they are a NB manufacturer to be considered for the NB manufacturer preference. New Brunswick Manufacturer Preference By stating YES in the input box, I confirm that I am a Manufacturer of goods with a place of business in New Brunswick as defined below and am therefore eligible to be considered for the NB Manufacturer preference as defined in this solicitation document. If the input box is left incomplete the bid may be ineligible for the New Brunswick Manufacturer preference. Place of business means an establishment where a manufacturer regularly conducts its activities on a permanent basis, is clearly identified by name and is accessible during normal business hours. New Brunswick Vendor Preference By stating YES in the input box, I confirm that I am a Vendor of goods or services with a place of business in New Brunswick as defined below and am therefore eligible to be considered for the NB Vendor preference as defined in this solicitation document. If the input box is left incomplete the bid may be ineligible for the New Brunswick Vendor preference. Place of business means an establishment where a vendor regularly conducts its activities on a permanent basis, is clearly identified by name and is accessible during normal business hours. SCOPE Tender for the provision of janitorial and custodial services for the Anglophone West School District. The schools requiring janitorial services are Fredericton High School & District Office, Nashwaaksis Middle School, and Royal Road Elementary School, located at 300 Priestman St., Fredericton, NB; 1135 Prospect Street, Fredericton, N.B.; 324 Fulton Avenue, Fredericton, NB; and 340 Royal Rd, Fredericton, NB, respectively. The contract shall extend for a period of three (3) years from October 1, 2022 to September 30, 2025, with the option to renew for two (2) additional one-year periods in one-year increments upon written agreement by both parties as per the terms and conditions of the tender and any subsequent agreement with the School District. OPTION YEAR PRICING Pricing shall be subject to negotiation of a satisfactory contract price not to exceed the tendered price plus any published increase in the New Brunswick Consumer Price Index. A site visit is MANDATORY as per section 1.c) of the attached document. Prior to submitting a bid for this contract, all interested bidders (including the incumbent Contractor) must attend a mandatory site visit. Bidders must communicate with the Facility Manager to confirm attendance and provide the name(s) of the person(s) who will attend. Bidders will be required to sign an attendance sheet. Only those bidders who have signed the Mandatory site visit sign-in sheet will be considered for award. Facility Managers: Fredericton High / District Office - Nadine Peters, Cell:(506)238-1523/Phone:(506)453-5435/Fax:(506)453-3050 Nashwaaksis Middle School - Dwight Currie, Cell:(506)478-2765/Phone:(506)453-5436/Fax:(506)444-4129 Royal Road School - Nadine Peters, Cell:(506)238-1523/Phone:(506)453-5438/Fax:(506)444-5268 REQUIREMENTS References, criminal record check, insurance and WorkSafe NB registered and in good standing are mandatory as per section 4.1, 10.1, 12 and 12.1 respectively. Cleaning will be required 5 days a week. Work Schedule of the cleaning staff are to be determined by the Contractor and the School District upon contract award. All work is to be completed in accordance with the Specification Attached. To provide Janitorial Services for routine daily cleaning, all labor, supervision, tools, equipment, cleaning materials, and cleaning products are required. CONTRACT AWARD CRITERIA The contract will be awarded to the lowest compliant bid based on the total contract price for the three (3) year period for all locations. The intent is to award the three (3) locations to one bidder. Prior to Contract award, the Anglophone West School District may consult with other departments and agencies of the Province of New Brunswick to obtain information on the Vendor's past performance within the previous five (5) years. Results from the aforementioned consultations that are unsatisfactory to the School District in its sole and absolute discretion, will result in the disqualification of the Vendor's bid. GREEN PROCUREMENT GNB is responsible for developing creative and responsible green policies for its janitorial services contracts purchased in the province. The following green solutions are provided for information purpose. Consider to complete the Green Supplier Survey attached. -All energy using products should meet ENERGY STAR high energy performance specifications or equivalent -Cleaning products used should be biodegradable or environmentally friendly -Certified ECO LOGO products should be preferred. SUBMITALS Please Note: Specification section 1.b) has been changed to "The Contractor shall pay a minimum basic hourly rate (excluding benefits) of not less than $17.00 per hour to all employees carrying out work under this contract." BID SECURITY All tenders must be accompanied by a copy of a bid security in the amount of FIFTY THOUSAND ($50,000.00). The bid security may be in the form of: a Bid Bond, Certified Cheque, Bank Draft, or Money Order. *Please submit with your tender, a scanned copy of the Bid Bond, Certified Cheque, Bank Draft, or Money Order as all tender submissions must be received electronically. HOW TO FILL IN PRICING: Unit Price = Price for one year Extended Price = 3 Years Price (Unit Price x 3 Years) Please ensure to also indicate the total bid price in the "Total Including all charges" space provided. The price bid shall not include HST. There are no additional pricing sheets to be completed with this bid. Vendors should bid directly on this invitation to tender. VENDORS ARE REQUIRED TO SIGN AND DATE THEIR BID IN THE SPACE PROVIDED BELOW. HEALTH AND SAFETY POLICIES Contractors, sub-contractors, vendors and suppliers must comply with all GNB health and safety policies and standards including, without limitation, all health and safety policies and standards related to COVID-19, as applicable. This is a tender notice only. In order to submit a bid, you must obtain official tender documents from the New Brunswick Opportunities Network, another authorized tendering service or as indicated in the tender notice. Instructions for Bid Submission 1. Effective April 15, 2020, Service New Brunswick is no longer accepting paper bids, and the Central Tendering Branch is closed to the public. Public tender openings are no longer taking place; however, results continue to be posted on NBON. d. Please refrain from submitting your bid through multiple electronic channels to avoid duplicate bids. 3. All bids must be properly signed by an authorized person. a. For bids submitted by email or fax: typed signatures (in any font) that are not on the bid itself (i.e. in the body of the email or on the fax cover sheet) will NOT be accepted. 4. All bids must be legible, properly completed and contain the proper solicitation number. 5. The proponent is solely responsible for ensuring that the bid submission in its entirety, including all attachments, is received before Closing Date and Time as indicated on the solicitation documents. a. The proponent bears all risk associated with delivering its bid by electronic submission, including but not limited to delays in transmission between the Proponent's computer and the Province's Electronic Mail System, NBON or fax. b. The date and time of official receipt of the bid will be the time of receipt recorded in the NBON system (for e-bids) or the time of receipt in the Province's Electronic Mail System (for fax and email bid submissions). 6. All bids must be stated in Canadian Funds. Sales taxes should not be included in the unit, extended or total prices. 7. All tenders must be F.O.B. destination, freight prepaid. 8. This Invitation is being conducted under the provisions of the Procurement Act and Regulation 2014-93 as of the date of the issuance of the Invitation. Solicitation documents will be provided in either of the Province of New Brunswick's two official languages; English or French upon request. A bidder must obtain official solicitation documents from a distribution service, authorized by the Minister of Service New Brunswick, in order to submit a bid. The current authorized distribution services are the New Brunswick Opportunities Network (NBON) (operated by Service New Brunswick, Province of NB), BIDSAlert (operated by Tendering Publications Ltd.) and MERX (operated by Mediagrif Interactive Technologies). Bids should be submitted on the official bid documents obtained from these authorized distribution services. All suppliers engaged to deliver services on behalf of the Government of New Brunswick must ensure compliance with the Official Languages Act in the delivery of those services. For more information, please refer to the Official Languages Act. COVID-19 Restrictions for Workers entering New Brunswick All suppliers and workers entering the province of New Brunswick for work purposes must comply with the requirements established by WorkSafe NB and Public Health, including isolation requirements where applicable. Click here for more information on these requirements. The Atlantic Provinces Standard Terms & Conditions for Goods and Services apply to this procurement and are considered to be incorporated into this document. By submitting a bid, you agree and accept these terms and conditions. Current "Atlantic Provinces Standard Terms and Conditions" are available on the New Brunswick Opportunities Network, the Council of Atlantic Premiers' Website or from an authorized service provider. COVID-19 Supplier Vaccination Policy Suppliers must comply with all GNB health and safety policies and standards including, without limitation, all health and safety policies and standards related to COVID-19, as applicable. Under Canadian law (and international agreements), your Bid must arrive separately and independently, without conspiracy, collusion or fraud; QUESTIONS: Written questions relating to this opportunity may be submitted to the address provided below via email by clicking on Questions. Please be sure to include the solicitation/tender number in the subject line. EMAIL ADDRESS: bidquestionssoumissions@snb.ca NOTE: This email account is strictly for the receipt of questions on open opportunities. This email is not for the submission of bids. All discounts quoted will be considered to be without limitations. Award of contracts: no contract shall be awarded and no payment shall be made to a vendor unless authorized by the Minister or his delegates. The Minister may make an award to the preferred vendor conditional on the negotiation and acceptance of a detailed contract between the Province and the vendor. In such cases, should the detailed contract negotiations not be completed in a reasonable period of time, the Province reserves the right to discontinue negotiations with the vendor and subsequently enter into negotiations with the second preferred vendor. No right or duty, in whole or in part, of the vendor under a contract issued may be assigned or delegated without the prior consent of the Strategic Procurement Branch. Unless indicated otherwise in this tender notice or attached documents, all prices must be extended and totalled. The province of New Brunswick reserves the right to negotiate pricing, value added and other savings opportunities with the successful proponent at time of award and throughout the contract. Pay Equity Does your organization have 50 or more employees The Government of New Brunswick is committed to encouraging and incentivizing the adoption of pay equity by employers doing business with government. Prior to the award of procurements for goods and services valued over $1,000,000, suppliers, with fifty (50) or more employees will be required to complete the Pay Equity Learning Module developed by the Women's Equality Branch. Suppliers should provide a copy of their certificate of completion with their bid submission. To complete the online module and obtain your certificate, please visit website. For questions, please contact the Pay Equity Bureau toll free: (877) 253-0266 or by Email: peb-bes@gnb.ca. All Suppliers engaged to deliver goods or services to the Government of New Brunswick must ensure compliance with the Designated Materials Regulation in the provision or delivery of those goods obligated under that Regulation. Please refer to Recycle NB's website and the Designated Materials Regulation for specifics. PAYMENT OF INVOICES Payment of invoices is the responsibility of the department or organization to whom the goods are shipped or services are supplied. Direct Deposit The Province of New Brunswick is now using Direct Deposit as the standard method of issuing payments. Suppliers are required to provide bank account information and an email address for the notice of remittance. Please send the completed Direct Deposit Form to Service New Brunswick (e-mail address and mailing address are indicated on the form). Where the estimated value of the goods or services to be procured is below the lowest applicable threshold value of any relevant trade agreement, Service New Brunswick reserves the right to give preferential treatment to a prospective supplier from New Brunswick. Should this right be exercised, the following order of priority will apply: a) firstly, New Brunswick manufacturers if the goods to be procured are manufactured in New Brunswick; and b) secondly, New Brunswick vendors. When bid submissions are evaluated on price: - Applicability of the preferences will be determined based on the price differential between the lowest-priced acceptable bid and the bid receiving the preferential treatment. - The price differential under which a NB supplier preference may be applied will be limited to 10%. When the lowest-priced acceptable bid before preferential treatment is applied is a New Brunswick vendor, the price differential under which a NB manufacturer preference will be applied will be limited to 5%. - The preferential treatment will be applied by making the award to the NB supplier. When bid submissions are evaluated on a point system: - Applicability of the preferences will be determined based on the price differential between the pricing component of the highest scoring acceptable bid submission and the pricing component of the bid(s) receiving the preferential treatment. - The price differential under which a NB supplier preference may be applied will be limited to 10%. When the highest scoring acceptable bid submission before preferential treatment is applied is a New Brunswick vendor, the price differential under which a NB manufacturer preference will be applied will be limited to 5%. - The preferential treatment will be applied by allotting a maximum of an additional 5% of the total possible points to New Brunswick manufacturers' total scores and 4% to NB vendors' total scores. If no bid from a New Brunswick manufacturer has been retained for preferential treatment, New Brunswick vendors may receive a maximum of an additional 5% of the total possible points rather than 4%. The decision to apply a preference will be at the sole discretion of Service New Brunswick. To be eligible, suppliers must meet the definition of NB supplier as identified by the regulation under the Procurement Act. NB manufacturers should indicate in their bid that they are a NB manufacturer to be considered for the NB manufacturer preference. Official bid documents must be obtained from www.merx.com and bid submissions must be done through the Merx platform.