This is a service / maintenance or supply contract in Charlottesville, Virginia. Contact the soliciting agency for additional information.

The purpose of this bid is to secure a contractor for the installation of natural gas mains and services. Estimates of approximately 5,000 feet of natural gas main line and 5,000 feet of natural gas services lines could be installed. Additionally, the contractor(s) shall provide services for remediation of any residential gas meter Abnormal Operating Conditions (AOCs) found including, but not limited to, the relocation of natural gas risers up to 10', replacement of riser, regulator, riser valve, meter, meter bar, customer valve and any required customer owned piping, and bollard installations. The date of the Contract shall be from July 15, 2022 - July 14, 2023 with the option to renew for up to four (4) additional one year periods. The intent of the contract is to provide the construction and completion in every detail of the work for gas main/service installation described and for the remediation of any residential gas meter, installation of Bollards, and other Abnormal Operating Conditions (AOCs) as needed. The intent of the contract is to provide for the construction and completion in every detail of the work described. The exterior of the sealed envelope shall be plainly marked to identify: (i) the IFB number and project name, (ii) the name and address of the bidder, (iii) the bidder's licensed Virginia contractor number, (iv) the State Corporation Commission ID Number: and (v) the date, time and location on/at which bids are scheduled to be received by the City. The mailing (utilizing contracted shipping services) of bids is preferred. All Bids will be date and time stamped upon receipt and retained unopened in a secure location until bid opening. No consideration will be given to date of postmark or error in delivery to incorrect address. It is the responsibility of the Bidder to ensure timely and correct delivery of their proposal/bid regardless of the chosen delivery method. All Inquiries For Information Should Be Submitted in Writing and Be Directed To: Kathryn McNannay, Program Coordinator/Utilities by Fax at 434-970-3817 or email to mcnannay@charlottesville.gov Each bid in excess of $100,000 submitted in response to this IFB shall be accompanied by a bid bond in an amount equal to five percent (5%) of the total monetary amount of the bid (total base bid plus all additive bid items). The bid guarantee may be either (i) a certified or cashier's check made payable to "The City of Charlottesville, Virginia," or (ii) a bid bond made payable to "The City of Charlottesville, Virginia." The bid guarantee shall be for the purpose of promising and guaranteeing that the bidder will not withdraw its bid for a period of 30 days following bid opening. The proceeds of the bid guarantee shall be and remain the sole property of the City, as liquidated damages, should the successful bidder fail to execute a contract, proof of all required insurance and endorsements and all required payment and performance bonds within five days of the City's issuance ofnotice of award of the contract. In lieu of a bid bond, a bidder may furnish a certified check or cash escrow in the face amount required for the bond, or, if approved in advance by the city attorney, a bidder may furnish a personal bond, property bond, or a bank or savings institution's letter of credit on certain designated funds in the face amount required for the bid bond. The parties hereto mutually understand and agree that the City will sustain substantial monetary and other damages in the event of a failure or delay by the General Contractor in the completion of its scope of the Work. If the General Contractor inexcusably fails to achieve Substantial Completion by the date established by this Contract, then the General Contractor shall pay to the City, as liquidated damages for delay and not as a penalty, the daily amount specified in this Contract for Construction, for each and every day after the required date of Substantial Completion until actual Substantial Completion. This liquidated damages provision shall apply and remain in full force and effect in the event that General Contractor is terminated by City for default and shall apply until Substantial Completion has been achieved by any other contractor(s) hired to complete the Work. If the General Contractor inexcusably fails to achieve Final Completion by the required date of Final Completion established in this Contract, the General Contractor shall pay to the City, as liquidated damages for delay and not as a penalty, the daily amount specified in this Contract for Construction, for each and every day after the required date of Final Completion until actual Final Completion. When it reasonably believes (i) that Substantial Completion will be inexcusably delayed; or (ii) that the General Contractor will inexcusably fail to achieve Final Completion by the date of Final Completion, the City shall be entitled, but not required, to withhold from any amounts otherwise due the General Contractor the daily amount specified as and for liquidated damages for each calendar day of the unexcused delay. If and when the General Contractor overcomes the delay in timely achieving Substantial Completion or Final Completion, or any part thereof, for which the City has withheld payment, the City shall promptly release to the General Contractor those funds withheld, but no longer applicable. If this Contract For Construction is terminated by the City for cause, no further payment shall be made to the General Contractor until Final Completion of the Project. Upon Final Completion the General Contractor shall be paid the remainder of the Contract Price less all costs and damages incurred by the City as a result of the default of the General Contractor, including liquidated damages applicable thereto The General Contractor shall not be entitled to, and hereby waives any monetary claims and damages, of any nature whatsoever, arising from or related to any of the following: lost income, lost profits, lost financing, loss of reputation, lost business opportunities,loss of management or employee productivity or of the services ofsuch persons; unabsorbed overhead, and principal office expenses (including, without limitation, the compensation of personnel stationed there, for losses of financing, business and reputation and for loss of profit). Nothing contained in this paragraph shall be deemed to preclude an award of liquidated damages, when applicable, in accordance with the requirements of the Contract Documents.