This is a service / maintenance or supply contract in Pauls Valley, Oklahoma. Contact the soliciting agency for additional information.

GENERAL INFORMATION A. Purpose: The purpose of this RFQ is to obtain professional engineering services for the preliminary engineering, full design, bidding, and construction administration of the proposed project - per funding agency grant guidelines, compliance, and authority procedures - and to provide a resident project inspector (if required). All qualified SOQ will be considered without regard to age, race, creed, color, gender, sexual orientation, disability or national origin. The Pauls Valley Municipal Authority is an Equal Opportunity Employer and invites the submission of proposals from minority and women-owned firms. Certifications: The Offeror must include the CERTIFIED SUBMISSION OF QUALIFICATIONS AFFIDAVIT enclosed in this RFQ as part of the submittal. III. SERVICES OF THE ENGINEER A. GENERAL 1. If selected, the Engineer shall agree to perform profes- sional services in connection with Project #2022 as here inafter stated 2. The selected Engineer shall serve as the Authority's professional engineering representative in those phases of the project to which this RFQ applies - in accordance with funding agency and Authority competitive solicita tion, bidding, procurement and contractor labor stan- dards procedures - and will give consultations and advice to the Authority during the performance of services. B. PRELIMINARY DESIGN PHASE The Engineer shall: 1. Perform survey work as necessary to provide hori zontal and vertical controls as required under Section III. Part C. - Final Design. 2. Assist Authority in obtaining other professional services as needed such as property and right-of- way surveys and soils and sub-surface investigations. The Authority will retain the option to negotiate with the Engineer to perform these services in lieu of obtaining a third party. 3. Prepare preliminary design documents consisting of design criteria, schematic drawings and materials or equipment specifications and selections. 4. Prepare an itemized cost estimate for the project components based on the information obtained in the preliminary design phase. 5. Preliminary Design plans and specifications shall be of sufficient detail and format to be submitted to the Oklahoma Department of Environmental Quality for review and to begin acquisition of a Permit to Construct. These shall be submitted prior to continu ing with the final design phase. C. FINAL DESIGN PHASE: After proper authorization to proceed with the final design phase, the Engineer shall: 1. Prepare detailed plans and specifications showing the character and scope of work to be performed on the project. Prepare specification documents. Prepare final construction documents, construction methods and specifications and all other requirements for successful completion of the project. 2. Prepare a final Engineering report for the final project design. 3. Assist in the preparation of the required docu ments so that the Authority may secure approval of such governmental authorities as have jurisdiction over design criteria applicable to the project. 4. Furnish a revised cost estimate for the project based on the final plans and specifications, if need ed. 5. Furnish two (2) copies of the drawings and specifications in final form for review and approval by the Authority. 6. Obtain a Permit to Construct from the Oklahoma Department of Environmental Quality (if required.) D. BIDDING AND NEGOTIATING PHASE: After proper authorization to proceed with the bidding or negotiating phase, the Engineer shall: 1. Assist the Authority in obtaining bids from contr tors to perform the construction. 2. Disburse plans to prospective bidders at no cost to the Authority. The Engineer may, however, charge the materials and reproduction cost of the plans and specifications to the prospective bidders. 3. Issue addenda as appropriate and as directed by Authority to interpret, clarify or expand the bidding documents. 4. Attend the pre-bid conference and bid opening. Tabulate the bid proposals received, make an analysis of the bids and make recommendations to the Authority for awarding a contract for construction. 5. Negotiate proposals and contracts with selected Contractor and assist in preparing construction contracts. 6. Consult with and advise Authority as to the accept ability of subcontractors, suppliers and other persons and organizations proposed by the prime contractor(s) (herein called "Contractor(s)" for those portions of the work as to which such tability is required by the Bidding Documents. 7. Consult with Authority concerning and determine the acceptability of substitute materials and equipment proposed by Contractor(s) for those portions of the work as to which such acceptability is required by the Bidding Documents. 8. Engineer shall provide sufficient number of sets of construction plans and specifications to the Contractor. E. CONSTRUCTION PHASE: The construction phase will commence with the award of the construction contract and will terminate upon written approval of final payment by the Engineer. During Construction Phase: 1. General Administration of Construction Contract: Engineer shall consult with and advise Authority and act as Authority's representative during this phase. All of Authority's instructions to Contractor(s) willl be issued through Engineer who shall have authority to act on behalf of Authority to the extent provided herein. 2. Pre-construction Conference: The Engineer shall conduct a pre-construction conference with the contractor(s) and Authority representatives. 3. Visits to Site and Observation of Construction: Provide periodic, general Engineering inspection of the work of Contractor(s) as work progresses. Also provide a part-time resident project inspector for the job until project completion (if required). a. Site Visits: Engineer shall make visits to the site at intervals appropriate to the various stages of construc- tion as Engineer deems necessary in order to observe as an experienced and qualified design professional, the progress and quality of the various aspects of Contractor(s) work. Based on information obtained during such visits and on such observations, Engineer shall endeavor to determine in general if such work is proceeding in accordance with the Contract Documents and Engineer shall keep Authority informed of the progress of the work. b. Project Representative: Engineer shall coordinate with resident project representative (if required) to provide representation at the project site during construction. c. Purpose: The purpose of Engineer's visits and representation by the Resident Project Representative at the site will be to enable Engineer to better carry out the dutiesand responsibilities assigned to, and undertaken by Engineer during the Construction Phase, and, in addition, by exercise of Engineer's efforts as an experienced and qualified design professional, to provide for Authority a greater degree of confidence that the completed work of Contractor(s) will conform generally to the Contract Documents and that the integrity of the design concept as reflected in the Contract Documents has been implemented and preserved by contractor(s). On the other hand, Engineer shall not, during such visits or as a result of such observations of Contractor(s) work in progress, supervise, direct or have control over Contractor(s)' work nor shall Engineer have authority over or responsibility for the means, methods, techniques, sequences or procedures of construction selected by Contractor(s) for safety precautions and programs incident to the work of Contractor(s) to comply with laws, rules, regulations, ordi nances, codes or orders applicable to Contractor(s) fur nishing and performing their work. Accordingly, Engineer can neither guarantee the perfor mance of the construction contracts by Contractor(s) nor assume responsibility for Contractor(s)' failure to furnish and perform their work in accordance with the Contract Documents. d. Defective Work: during such visits and on the basis of such observations, Engineer may disapprove of or reject Contractor(s)' work while it is in progress if Engineer believes that such work will not produce a completed project that conforms generally to the Contract Documents or that it will prejudice the integrity of the design concept of the project as reflected in the Contract Documents. Any action that the Engineer may take is subject to review and approval by the Authority. e. Interpretations and Clarifications: Engineer shall issue necessary interpretations and clarifications of the Contract Documents and after consultation with the Authority prepare work directive changes and change orders as required. f. Shop Drawings: Engineer shall review Shop Drawings, samples and other data which Contractor(s) are required to submit for conformance with the design concept of the project and compliance with the information given in the Contract Documents. Such reviews and approvals or other action shall not extend to means, methods, techniques, sequences or procedures of construction or to safety pre cautions and programs incident thereto. g. Substitute: Engineer shall evaluate and determine the acceptability of substitute materials and equipment proposed by Contractor(s), but subject to the provision of Section IV, paragraphB. 2. h. Inspection and Tests: Engineer shall have authority, with Authority's approval, to require special inspection or testing of the work, and shall receive and review all certificates of inspections, testiness and approvals required by laws, rules, regulations, ordinances, codes, orders or the Contract Documents (but only to determine generally that their content complies with the requirements of, and the results certified indicates compliance with, the Contract Documents). i. Disputes between City and Contractor: Engineer shall act as initial interpreter of the requirements of the Contract Documents and judge the acceptability of the work there under and make recommendations of all claims of Authority and Contractor(s) relating to the acceptability of work or the interpretation of the requirements of the Contract Documents pertaining to the execution and progress of the work. j.Applications for payment: Based on Engineer's on-site observations as an experienced and qualified design professional, on information provided by the Resident Project Representative(s) and on review of applications for payment and ` the accompanying data and schedules: i). Engineer shall determine the amounts owing to Contractor(s) and recommend in writing payments to Contractor(s) in such amounts. Such recommendations of payment will constitute a representation to Authority, based on such observation and review, that the work has progressed to the point indicated, and that, to the best of Engineer's knowledge, information and belief, the quality of such work is generally in accordance with the Contract Documents (subject to an evaluation of such work as a functioning whole prior to or upon substantial completion, to the results of any subsequent tests called in the Contract Documents and to any other qualifications stated in the recommendation). In the case of unit price work, Engineer's recommendations of payment will include final determinations of quantities and classifications of such work (subject to any subsequent adjustments allowed by the Contract Documents). ii). Engineer's review of contractor(s)' work for the purposes of recommending payments will not impose on Engineer responsibility to supervise, direct or control such work or for the means, methods, techniques, sequences, or procedures of construction or safety precautions or programs incident thereto or Contractor(s) compliance with laws, rules, regulations, ordinances, codes or orders applicable to their furnishing and performing the work. It will also not impose responsibility on Engineer to make any examination to ascertain how or for what purposes any Contractor has used the moneys paid on account of the contract price, or to determine that title to any of the work, materials or equipment has passed to Authority free and clear of any lien, claims, security interest or encumbrances, or that there may not be other matters at issue between Authority and contractor that might affect the amount that should be paid. k. Contractor(s)' Completion Documents. Engineer shall receive and review maintenance and operating instructions, schedules, guarantees, bonds and certificates of inspection, tests and approvals which are to be assembled by Contractor(s) in accordance with the contract Documents (but such review will only be to determine that certificates of inspection, tests and approvals of the results certified indicate compliance with, the Contract Documents); and shall transmit them to Authority with written comments. l. Inspections: In company with the Authority, the Engineer shall conduct an inspection to determine if the work is substantially complete and a final inspection to determine if the completed work is acceptable so that the Engineer may recommend, in writing, final payment to Contractor(s) and may give written notice to Authority and contractor(s) that the work is acceptable (subject to any conditions therein expressed). m. Record Drawings: Engineer shall provide Authority with one (1) set of prints of the record (as built) drawings. These shall be provided at no additional cost to the Authority. IV.ADDITIONAL SERVICES OF THE ENGINEER A. SERVICES REQUIRING AUTHORIZATION IN ADVANCE: If authorized in advance in writing by Authority, the Engineer shall furnish or obtain from others Additional Services of the types listed in Section IV, paragraph A. 1. through A. 8. inclusive. These services are not included as part of Basic Services, and these will be paid for by Authority as indicated in Section V. 1. Preparation of supporting documents (in addition to those furnished under Basic Services) for private or governmental grants, loans or advances in connection with the project; preparation or review of environmental assessments and impact statements; review and evaluation of the effect on the design requirements of the project of any such statements and documents prepared by others; and assistance in obtaining approvals of authorities having jurisdiction over the anticipated environmental impact of the Project. 2. Services to make measured drawings of or to investigate existing conditions or facilities, or to verify the accuracy of drawings or other information furnished by Authority. 3. Services resulting from significant changes in the general scope, extent or character of the project or its design including, but not limited to, changes in size, complexity, Authority's schedule, character of construction or method of financing; and revising previously accepted studies, reports, design documents or Construction Documents when such revisions are required by changes in laws, rules, regulations, ordinances, codes or orders enacted subsequent to the preparation of such studies, reports or documents, or are due to any other causes beyond Engineer's control. 4. Providing renderings or models for Authority's use. 5. Furnishing services of independent professional associates and consultants for other than Basic Services which include, but are not limited to, customary civil, structural, mechanical and electrical Engineering and customary architectural design incidental thereto. 6. Preparing to serve or serving as a consultant or witness for Authority in any litigation, arbitration or other legal or administrative proceeding involving the project (except for assistance in consultations which is included as part of Basic Services under Section III, paragraph C. 3). 7. Providing any type of property surveys or related Engineering services needed for the transfer of interests in real property and field surveys for design purposes and Engineering surveys and staking to enable Authority to proceed with their work; and providing other special field surveys. 8. Additional services in connection with the project, including services which are to be furnished by Authority. B. REQUIRED ADDITIONAL SERVICES: When required by the Construction Documents in circumstances beyond Engineer's control, the Engineer shall furnish or obtain from others, as circumstances require during construction, Additional Services of the types listed in Section IV, paragraph B.1. - B.5. Inclusive except to the extent otherwise provided. These services are not included as part of Basic Services. Engineer shall advise Authority promptly and receive approval before starting any such Additional Services which will be paid for by Authority as indicated in Section V. 1. Services in connection with work directive changes and change orders to reflect changes requested by the Authority, if the resulting change in compensation for BasicServices is not commensurate with the additional services rendered. 2. Services in making revisions to Drawings and Specifications occasioned by the acceptance of substitution proposed by Authority. 3. Services resulting from significant delays of Authority as a direct or indirect result of material, equipment or energy shortages. 4. Additional or extended services during construction made necessary by: a. work damaged by fire or other cause during construction b. a significant amount of defective or neglected work of Authority c. acceleration of the progress schedule involving services beyond normal working hours. 5. Services in connection with change orders required by project through no fault of Engineer. V. PAYMENT FOR ENGINEERING SERVICES Upon completion of each the Preliminary Design Phase and Final Design Phases, invoices shall be submitted to the Authority. Invoices for the Bidding and Negotiating Phase and the Construction Phase shall be submitted monthly to the Authority based on actual costs incurred. For Additional Engineering Services, monthly payments by Authority shall be based on detailed statements form Engineer for work completed. Invoices shall be reviewed and approved by the Authority prior to payments being made to the Engineer. Payments shall be made within thirty (30) days of approval. VI. STATEMENT OF QUALIFICATIONS CONTENT Engineers desiring consideration should submit the SOQ in the following format: A. Cover Letter of interest B. Project Understanding and Approach This section shall demonstrate the Engineer's understanding of the scope of work and summarize the approach to completing each of the tasks included in Section III of the RFQ. This section should not merely restate the contents of the RFQ. C. Project Schedule This section shall provide a schedule for completion of the project based on the time frames cited in the Introduction of the RFQ. Project time lines shall be presented in terms of number of days necessary for each phase. The time for the Preliminary Design Phase shall be in terms of number of days necessary for each phase. The time for the Preliminary Design Phase shall be in terms of number of days from Notice to Proceed. It is the desire of the Authority to maintain the project schedule provided in the Introduction; however, the Engineer should indicate in the Project Schedule any deviations from the proposed time line. Schedule should also reflect time required for review and approval of plans and specifications by the Oklahoma Department of Environmental Quality. D. Qualifications of the ENGINEER This section shall discuss prior relevant experiences of the Engineer. Particular mention should be made regarding previous grant experience. The engineering firm or Engineer selected for this project shall demonstrate the following minimum experience: Registered Professional Engineer in Oklahoma; possess five (5) years of relevant engineering experience for water/sewer projects, successful completion of relevant projects, with related infrastructure, including references. E. Statement of Qualifications Affidavit The attached Certified Submission of Qualifications Affidavit shall be completed, executed and included with the SOQ submission. F .Description of Additional Services The Engineer shall submit a description of other applicable capabilities to provide the Authority with additional information, which may be used as a reference, should the Authority desire or need the Engineer to perform any additional services related to this project. Right to Reject The Authority reserves the right to reject any and all responses to the RFQ. If and when a selection for engi neer services has been made, the SOQ should be based only on the factors and procedures described in the RFQ. The method of contractor selection has not been determined at this time.