The City of Walnut encompasses approximately 8.9 square miles and is surrounded by the cities of West Covina to the west and north, Pomona to the east, and Industry to the south. In addition, two (2) unincorporated County areas are adjacent to the City's northern and southeastern boundaries. The City of Walnut is seeking proposals from qualified individuals and/or consulting firms for the implementation and conducting of the City's Community Development Block Grant (CDBG) funded Housing Rehabilitation Program. The selected individual or firm will be required to assign a representative to the City, who will be responsible for the requested services. This individual will be required to consult regularly with the City's representative to provide updates on the progress of the program to ensure proper program implementation. The City is seeking the services of a professional individual and/or consulting firm to provide assistance in implementing and conducting the Housing Rehabilitation Program to ensure proper and timely expenditure of the program funds. The items to be included in the Scope of Work are indicated below (this list is not inclusive of requirements based on unforeseeable program changes initiated by the City, LACDA and/or HUD):
Provide general information to the public regarding the program.
Maintain application forms, information brochures and program guidelines.
Conduct preliminary interviews to determine owners eligibility status and desired improvements for dwelling unit.
Process applications for Housing Rehabilitation Program assistance to eligible homeowners utilizing CDBG funds.
Obtain all required supporting documentation including income verification, value of property, condition of title, and credit worthiness of applicant.
Conduct property inspections and prepare work write-up and cost estimates.
Complete all applicable CDBG documents relating to the improvement activities, including but not limited to: asbestos and lead-based paint requirements, historical preservation review, entering/uploading information to LACDA Residential Rehabilitation panel, etc.
Prepare specifications and bid documents, and review received bids with the homeowner.
Obtain contractor clearances for non-inclusion on the Federal Debarred List and State Contractors State License Board.
Conduct pre-construction meetings to review all proposed work with the homeowner and contractor.
Conduct progress inspections to ensure that work is proceeding in a timely manner and to authorize and process progress payments.
Execute and record Notice of Completion(s) upon final inspections certifying that the improvements have been completed in accordance with contract requirements.
Acquire lien releases from contractors and subcontractors; obtain homeowner authorization for final payment and execute close-out of housing rehabilitation work by ensuring that the permanent file contains required documentation for LACDA monitoring and audit purposes.
Prepare Staff Reports, correspondence(s) and/or monthly progress reports to the City, upon request. The agreement for the provision of services under this RFP will commence on or around August 10, 2022 and run through June 30, 2023. An option to renew the agreement will follow each July 1st for up to four (4) additional years. The Method of contractor selection has not been determined at this time.
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