This is a service / maintenance or supply contract in Winnipeg, Manitoba. Contact the soliciting agency for additional information.

Reference Number 0000227368 Source ID PU.MU.MB.559625.C105181 Bid Intent Not Available The City of Winnipeg wishes to occupy or lease the vacant portions of the former Canada Post Office Tower (the 'Tower') located at 266 Graham Avenue. While tenants have not been finalized, the expectation is that future occupants will include personnel from selected City Departments. The purpose of this study is to: (a) Gain a better understanding of the necessary Work and associated costs prior to occupancy of the Tower; (b) Provide the City of Winnipeg with a plan to strategically address the maintenance and improvement projects on a priority basis; (c) Assist in the preparation of present and future repair and maintenance budgets; (d) Identify the minimum Work required and related costs in preparation for re-occupancy of the Tower; (e) As the Tower has been mostly vacant for a prolonged period, it is necessary to determine the extent of remedial Work required throughout the building prior to occupancy and any new tenant, the City is seeking a comprehensive building condition assessment (BCA), along with recommendations for maintenance, repairs and upgrades, and related construction cost estimates; (f) Historically, the most common major occupancy classification within the Tower has been Group D (Office). It is anticipated that future occupancies within the Tower will again be comprised of Group D occupancies. It is NOT necessary to investigate additional occupancy classifications for purposes of this assessment; (g) Further to D3.1, the Consultant team is required to attend the Tower in order to accurately assess and document observations of existing conditions. Since some areas within the Tower are occupied by the WPS, consulting team personnel will be required to obtain and maintain WPS Level 2 Security Clearance for the duration of the assignment. Pending security clearance, all available drawings, including original construction documents, will be available for review. (h) The Consultant shall prepare a detailed report comprised (at minimum) of the following components:(i) Executive Summary (ii) Description of Assessment Methodology (iii) Part A: Building Condition Assessment (iv) Part B: Code Compliance Review (v) Part C: Facility Renewal Plan (vi) Part D: Class 3 Cost Estimates for required upgrades (vii) Summary and Conclusions (i) A draft copy of the complete report is to be submitted for review and feedback by City personnel prior to the final deliverable. D3.2 PART A BUILDING CONDITION ASSESSMENT (a) The Consultant is to perform a comprehensive Building Condition Assessment (BCA) of the specified building. Investigation shall be through visual, non-destructive site reviews and review of available documentation (drawings, specifications, maintenance history). The purpose of the BCA is to facilitate a better understanding of the true extent of required upgrades prior to occupying the Tower. Based on the age of the building and extended period of vacancy, many building systems, components and finishes will have exceeded their expected lifespan. This is a common reality among the City's building inventory. The assessment must not merely conclude that building components must be replaced simply because they have exceeded their expected lifespan. The Consultant is expected to document observed conditions and provide informed opinions regarding a realistic remaining lifespan of all building components. (b) The assessment shall evaluate the existing condition of Architectural, Structural, Mechanical and Electrical components, systems and services. Note that where systems and services are shared or interconnected with WPSHQ, it will be necessary to evaluate areas occupied by the WPS. Access to WPSHQ and/or WPSHQ construction documents requires WPS Level 2 Security Clearance. The Proponent's personnel shall acquire and maintain this security clearance for the duration of the assignment. (c) The content and format of the Building Condition Assessment shall be in conformance with 'Protocols for Building Condition Assessment' published by the National Research Council. D3.3 PART B CODE COMPLIANCE REVIEW (a) It is understood that all applicable codes and standards have been updated and/or introduced since the time of the Tower's 1958 construction. For the purposes of this assessment, the Consultant is to assume that intended future major Occupancies within the Tower shall be Group D. (b) The report is to provide a comprehensive assessment with respect to compliance with present codes and standards including: i. Winnipeg Building Bylaw ii. Manitoba Building Code iii. National Fire Code of Canada iv. National Plumbing Code v. CSA C22.1 Canadian Electrical Code vi. Winnipeg Accessibility Design Standards (c) Similar to the Building Condition Assessment, the Consultant shall exercise professional judgment and discretion in determining the feasibility of achieving compliance with current codes or standards. The purpose of this Code Compliance Review is to identify existing conditions that do not comply with current code(s) and the extent of upgrades required to achieve compliance. In each case, the Consultant shall include applicable code reference(s). (d) Compliance with the City of Winnipeg Accessibility Design Standards (CWADS) applies to all City-owned and City-occupied spaces. The assessment shall identify any shortcomings related to compliance with this standard. Compliance with CWADS is considered mandatory, and no exemptions or legacy clauses (grandfather clauses) shall apply. Certain exemptions will be permitted where it is "technically not feasible" to comply. In such cases, solutions based on 'equivalent facilitation' may be proposed (CWADS: 2015, p. 25). (e) While certain building code violations are likely to be permitted to continue under a grandfather clause, these conditions that represent risks to occupant safety or health must not be ignored. Remedial work to rectify these conditions is to be described in the Facility Renewal Plan, complete with cost estimates. (f) For each non-compliant condition, the Consultant is to determine: i. The degree to which the condition represents a risk to occupant safety (if any); ii. Whether the condition will be permitted to remain under a legacy clause in a re- occupied Tower. The Consultant will be required to provide a detailed assessment of such conditions. In cases where the Winnipeg Building By-law is not clear, consultation and clarification with the Authority Having Jurisdiction may be necessary; iii. Class 3 estimate of the cost for upgrades necessary to achieve compliance with present code - to be included in Part D. This estimate is to be included regardless of whether a condition is likely to be permitted under legacy clause. D3.4 PART C FACILITY RENEWAL PLAN (a) With findings from the Building Condition Assessment (Part A) and the Code Compliance Review (Part B), the Consultant shall prepare a Facility Renewal Plan. The Plan is to include an inventory of building components and systems along with an indication of their respective age and condition. The assessment for each component shall include: (i) Installation date (if available). If unknown, indicate the approximate age of each component; (ii) Estimated remaining service life. Beyond the date of installation and life expectancy, this estimate should be informed by the present condition and maintenance history for each component; (iii) Anticipated cost for major repairs or maintenance. The Consultant is to identify and prioritize repairs or maintenance expenditures based on degree of importance and long-term cost/benefit evaluation. Recommendations for required repairs or maintenance work shall be categorized as follows: (i) Immediate (0 - 3 years). This includes mandatory work in order to comply with applicable codes and standards (ii) Short term (3 - 10 years) (iii) Long term (10 years or more) (b) Certain building upgrades will result in improved energy performance. In such instances, the Consultant shall include an estimate of the proposed payback period for consideration. The Consultant is to exercise professional judgment in recommending the cost-effective (c) The Consultant is to exercise professional judgement in recommending the cost-effective solutions for re-use of the Tower. Conclusions and recommendations are to be presented on a floor-by-floor basis. For each floor of the Tower, the Consultant shall prepare an assessment for both (2) two options as follows: Option One: Identify the minimum scope of Work required to occupy the floor. (a) Assume that the new tenant can partially or fully occupy the floor without substantial renovation work. (i) Floor layout and interior partitions to remain in place (refer to Appendix); (ii) Existing finishes to remain in place, unless damaged, excessively worn, or otherwise unsuitable; (iii) Functional fixtures and equipment are to be re-used wherever possible; (iv) Determine the maximum occupant load for Group D Occupancy based on floor area, exit capacity and washroom fixture count. For purposes of this study, assume that occupants will have access to only those washrooms on their own floor (i.e. tenants will not have access to 'common' washroom facilities on other floors). For the 6th to 11th floors, it will be necessary to construct additional washrooms. (v) Include Universal Toilet Rooms (UTRs) on each floor to satisfy barrier free requirements; (vi) For each floor, provide an inventory of the Work required; and (vii) Provide estimated cost for this Work for each floor. Option Two: Identify the scope of Work for a complete retrofit of the existing floor to suit a new tenant. (a) This scenario assumes that the existing interior layout is not conducive to the operations of the new tenant and therefore the space will be entirely renovated. (i) All interior partitions and finishes are to be demolished / removed; (ii) Fixtures and equipment are to be replaced to support a new layout. Existing fixtures and equipment that are serviceable and in good condition may be re-used; (iii) For each floor, provide an inventory of items to be re-used; (iv) Ensure appropriate consideration for abatement / encapsulation of asbestos containing materials during demolition (refer to Appendix); (v) New floor layout is to be based on a typical office occupancy including: open-area flexible workstations (tenant cost); two conference rooms (8 persons / 16 persons); multiple small 'quiet' rooms; two staff lunch rooms including small kitchenettes (no cooking); gypsum board partitions as necessary for secure elevator lobby; fire separations as necessary for separation of exits; Universal Toilet Rooms as required to supplement existing washrooms; HVAC upgrades as required; Total anticipated maximum occupant load per floor: 90 persons; (vi) Provide an estimated cost for the cost for extensive retrofit as described for each floor. (b) The Consultant is to exercise professional judgement in recommending the cost-effective solutions for re-use of the Tower. Conclusions and recommendations are to be presented on a floor-by-floor basis. For each floor of the Tower, the Consultant shall prepare an assessment of (2) two options as follows: D3.5 PART D COST ESTIMATES FOR TENANT IMPROVEMENTS (a) for 'Base Building' Improvements (i) Consultant shall prepare detailed cost estimates for proposed maintenance, repairs and upgrades as presented in the Facility Renewal Plan. (ii) Provide separate Class 3 construction cost estimates for maintenance and repair work as identified in Parts A and B, summarized in Part C Facility Renewal Plan: Provide separate Immediate (0 - 3 years). This includes mandatory work in order to comply with applicable codes and standards Short term (3 - 10 years) Long term (10 years or more) (iii) Costs in each estimate shall be presented in current construction market pricing (without escalation). Present this information in a Table Format, as per the attached template. (b) for 'Tenant' Improvements (i) Provide Class 3 construction cost estimates for each Option One and Option Two: estimates are to be broken down to identify the cost of work required for each floor (Main through 11th) for each Option presented. (ii) All cost estimates are to be prepared by a Professional Quantity Surveyor. (iii) Class 3 Cost Estimate Classification shall be in accordance with AACE International (c) All Proponents shall wear masks and are required to comply with the City's latest version of Covid-19 Public Health Orders and Safety Protocols within City-owned premises. (d) Since some areas within the Tower are occupied by the Winnipeg Police Service (WPS), the successful Proponent and subconsultants will be required to obtain and maintain WPS Level 2 Security Clearance for the duration of the assignment. Pending Level 2 Security Clearance, all available drawings, including original construction documents, previous reports and feasibility studies will be available for review. B3.1.1 Proponents are requested to register for the site investigation by contacting the Project Manager identified in D2. B3.2 Although attendance at the Site Investigations is not mandatory, the City strongly suggests that Proponents attend. B3.3 The Proponent shall not be entitled to rely on any information or interpretation received at the site investigation unless that information or interpretation is the Proponent's direct observation, or is provided by the Project Manager in writing. B3.4 The Proponent is responsible for inspecting the Site, the nature of the Work to be done and all conditions that might affect his/her Proposal or his/her performance of the Work, and shall assume all risk for conditions existing or arising in the course of the Work which have been or could have been determined through such inspection Official bid documents must be obtained from www.merx.com and bid submissions must be done through the Merx platform. The method of contractor selection has not been determined at this time.