The City of Rancho Mirage ("City") invites proposals from qualified, competent, knowledgeable, and experienced Heating, Ventilation and Air Conditioning ("HVAC") maintenance service companies that will provide full-service HVAC maintenance services and administer the duties and responsibilities set forth in this Request for Proposals ("RFP"), in compliance with all applicable laws, regulations, policies and procedures. Firms submitting proposals must be prepared to immediately enter into a contract ("Agreement") for the services and duties as set forth in this RFP The selected firm shall provide to the City all services necessary to fulfill its duties and obligations under the Agreement which duties and obligations include but are not limited to, the following: All aspects of HVAC maintenance services, which are generally comprised of preventative maintenance services, repair maintenance services, and automated controls support and maintenance. The selected firm must provide prompt, courteous, and competent service. The selected firm's staff must provide service in a timely manner. All comments and questions from proposers must be submitted in writing and received by no later than 4:00 p.m. on JULY 20, 2022 ("Addenda Due Date"), and must be submitted via the following approved written methods addressed to Ryan Stendell, Director of Public Works: 1. At ryans@RanchoMirageCA.gov, or 2. Via fax to (760) 770-3261, or 3. Via mail, as long as the correspondence is received, and date stamped by the City on or prior to the Addenda Due Date. The City is seeking quotes for up to four (4) years. The Agreement entered into between the selected HVAC maintenance company and the City shall be for a term of one (1) year and shall automatically renew each year for an additional one (1) year term, up to a maximum of three (3) additional years. The Agreement will not renew if (i) either party shall give written notice to the other party of its intention not to renew at least sixty (60) calendar days prior to the expiration of the Agreement term or any extended term thereof, or (ii) the City does not appropriate the required funds to support renewal of the Agreement for any renewal year. The City expressly reserves the right to reject any or all proposals, with or without providing a reason and to waive any irregularities or informalities in the offers received. In the event of any such rejection, or in the event a proposer's offer is not rejected but does not result in contract award, the City shall not be liable for any costs incurred by the proposer in connection with the preparation and submittal of the proposal.
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